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Running Effective Club Tournaments. Anthony David Adams EPUFA – Erie, PA. Purpose / Mission .

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running effective club tournaments

Running EffectiveClub Tournaments

Anthony David Adams

EPUFA – Erie, PA

purpose mission
Purpose / Mission
  • Aside from the player / team base which you draw from, the major difference between a league tournament and a club tournament, is that with a club tournament, you are interacting with the Ultimate community at large.
  • Your event is a reflection of your local Ultimate scene, and will be tied very strongly to how the community views your organization and administration.
preparation
Preparation
  • 6 – 12 months in advance.
  • Secure fields as soon as possible.
  • Coordinate dates with other regional organizations.
  • Post your event on UPA.org ASAP!
  • Corporate sponsors typically need 3-8 month lead time to approve major donations.
  • Contact media with an early press release when possible, and then again closer to the event.
budgeting
Budgeting
  • Determine your budget before you begin to market your event.
  • Be sure to include money for an emergency fund.
  • Established communities should use the event as a fundraiser. There is nothing wrong with making a profit for your hard work!
amenities
Amenities
  • Amenities, the extra’s your tournament provides for the players, are one of the main things people will remember.
  • The more you can provide, the more positive experience your players will have.
  • It’s better to provide a few top notch amenities, than a bunch of sub-par ones.
amenities examples
Amenities Examples
  • T-Shirts
  • Discs
  • Stickers
  • Jackets
  • Hats
  • Coolers
  • Computerized Check-In
  • Computerized Scoring
  • Groomed & Lined Fields
  • Programs
  • Laminated Schedule
  • Numbered Fields
  • Spring Water
  • Sports Drinks
  • Fresh Fruit
  • Bagels
  • First Aid
  • Ambulance On Site
  • Wrapping Station
  • Massage Tables
  • Onsite Bathrooms
  • Showering Facilities
  • Sauna / Steam Room
  • Dinner / After Party
socially conscious spending
Socially Conscious Spending
  • Using your dollar to support the Ultimate and local economy.
  • Support companies who treat their workers well and have good environmental track records.
awards
Awards
  • Division Champions
  • Team Award & Individual Awards
  • Team Spirit of the Game
  • Male / Female Individual MVP Award
  • Cash Prizes / Deferred Team Fee’s
media documentation
Media & Documentation
  • Use your event to help build awareness of your organization and the sport in the local community
    • TV
    • Radio
    • Newspapers
    • Film
    • Photographs
    • DVD Compilation
volunteers
Volunteers
  • Utilize local non-competitive league players, juniors teams, players’ friends and family to work as volunteers.
  • Volunteers should receive all the amenities of the players – shirt, disc, food, etc.
  • A volunteer only dinner following the conclusion of the event is a great way to ensure volunteers the following year.
anthony david adams
Anthony David Adams
  • anthony@175g.com
  • www.epufa.org
  • www.175g.com