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American Recovery and Reinvestment Act Procurement of Goods and Services Presentation to State Agencies February 27, 2009 Consolidate procurement of goods and services whenever possible to maximize state and local purchasing power.

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american recovery and reinvestment act procurement of goods and services

American Recovery and Reinvestment Act Procurement of Goods and Services

Presentation to State Agencies

February 27, 2009

american recovery and reinvestment act procurement of goods and services objectives
Consolidate procurement of goods and services whenever possible to maximize state and local purchasing power.

Use expedited procurement processes to accelerate benefits to Hoosiers and preclude any loss of Federal funds due to delay.

Limit special procurements or the use of other non-competitive vehicles to maximize competition and accountability for the use of taxpayer funds.

Use stimulus implementation to transform and improve government delivery systems throughout Indiana.

American Recovery and Reinvestment Act Procurement of Goods and ServicesObjectives
american recovery and reinvestment act procurement of goods and services3

2 weeks

1 month

2 weeks

2 weeks

1 week

RFP Development

Opportunity Advertisement

Proposal

Review

Negotiations/ Award Notification

Contract Finalization

What: Development of deliverables and timelines; set vendor qualifications; Prepare RFP

Who: IDOA and Agency

What: Solicitation on the street; vendor conferences

Who: IDOA

What: Presentations/ discussions; Proposal evaluation

Who: IDOA and Agency

What: Price negotiation with vendor(s) and contract clearance checks

Who: IDOA and Agency

What: Finalize contract language and secure statutory approvals

Who: IDOA, Agency, ATG, SBA, IOT

American Recovery and Reinvestment Act Procurement of Goods and Services

Request for Proposal (RFP) Process

  • Complex andProfessional Service Contracts
american recovery and reinvestment act procurement of goods and services4
Designation of lead stimulus procurement official by each agency.

By March 6th, prepare and submit project data sheets.

By March 13th, review major projects with IDOA to determine whether to use existing contracts or develop competitive procurements.

Starting March 16th, designate agency team members and develop competitive procurements.

American Recovery and Reinvestment Act Procurement of Goods and Services

Agency Actions and Timeline

american recovery and reinvestment act procurement of goods and services appendix
American Recovery and Reinvestment Act Procurement of Goods and ServicesAppendix
  • Other Purchasing Methods
american recovery and reinvestment act procurement of goods and services7

1 week

3 weeks

2 weeks

2 weeks

1 week

Bid Development

Opportunity Advertisement

Bid

Review

Vendor Negotiations/ Award Notification

Contract Finalization

What: Development of deliverables and qualifications, timelines; Prepare bid

Who: IDOA and Agency

What: Solicitation on the street; vendor conferences

Who: IDOA

What: Presentations/ discussions; Proposal evaluation

Who: IDOA and Agency

What: Price negotiation with vendor(s) and contract clearance checks and intent to award posting for 7 days (per IC 5-22-7.3)

Who: IDOA and Agency

What: Finalize contract language and secure statutory approvals

Who: IDOA, Agency, ATG, SBA, IOT

American Recovery and Reinvestment Act Procurement of Goods and Services

Negotiated Bid Process

  • Used for commodity purchases
american recovery and reinvestment act procurement of goods and services8
American Recovery and Reinvestment Act Procurement of Goods and Services

Vendor Negotiations

1 week

2 weeks

1 week

Aggregate Spend

Negotiate with Vendor

Award Spot Purchase

What: Agency determines quantity and available funds

Who: IDOA and Agency

What: Vendor Negotiations

Who: IDOA

What: Notify vendor; create necessary paperwork for payment

Who: IDOA and Agency

  • This method is recommended to maximize savings when a contract for needed goods and services is already established.