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Vouching

Vouching. Johansen Pico, Treasurer. What To Vouch For. Transportation to Division/District Events (DCM, Fall Rally, DCON) Use of facilities for events Postage Computer hardware (CDs for clubs) Banquet necessities Necessities that you spend for Key Club. Snacks for your DCM

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Vouching

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  1. Vouching Johansen Pico, Treasurer

  2. What To Vouch For • Transportation to Division/District Events (DCM, Fall Rally, DCON) • Use of facilities for events • Postage • Computer hardware (CDs for clubs) • Banquet necessities • Necessities that you spend for Key Club • Snacks for your DCM • Ink, Toner, Paper • Copying Expenses • Office Supplies • Computer software for Key Club Work • Certificates/Awards • Mileage (14 cents per mile) • Necessities you need to run a meeting or a training conference

  3. Why Vouch? • You volunteer your time to serve the division membership, so money should not be coming out of your pocket. • Spend it ALL! • Use your budget to provide for the members you serve

  4. Where is the Form? 1. 2. 3.

  5. Scan a digital file of your receipts • Fill out a Voucher Form • Mail your voucher form and copies of your receipts to • CNH Key Club • Voucher Request • Craig Wallace • Maginnis, Knechtell & McIntyre, LLP • 300 W. Colorado Blvd. • Pasadena, CA 91105 • *If your receipt(s) include any items that you don’t wish to vouch for, specify so in your message *It is preferable that you keep KC receipts separate from personal receipts

  6. Let’s look at the voucher.

  7. . Once sent, email me, Mr. Roberson, your RA, and Mr. Hennings with your division number, date voucher sent, and amount vouched To: cnhkc.dt1314@gmail.com CC: bruce@cnhkiwanis.org, cnhadan@gmail.com myregionadvisor@mail.com Subject: D## , Date, Amount Ex: D99 08/03/2013 $30.53

  8. Vouching Tips • Take advantage of District Office Printing! • Submit your vouchers within a 3-month period from your receipts • Keep all your receipts! • Have your electronic vouchers accessible • Start vouching as soon as possible!

  9. Official vouching policy can be found verbatim from the CNH Policy Manual cnhkeyclub.org Manuals, Forms, & Guides Key Club Policy Manual Section 153 (Financial) on Page 24-25

  10. Congratulations to the following board members who have vouched: D30N Lt. Governor Natalie Mann D35E Lt. Governor Andy Wong D04N Lt. Governor Tommy Dang D05S Lt. Governor Tina Saensombath

  11. Go for the GOLDQuestions? Further Questions: please contact: Johansen Pico cnhkc.dt1314@gmail.com

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