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DIVISION COORDINATOR. Division Coordinator. This workshop fulfills the job training requirement for the Division Coordinator. Has everyone signed the roster?. Course Credit. Please use your legal name, home address and phone, and birth date.

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division coordinator
Division Coordinator

This workshop fulfills the job training requirement for the Division Coordinator

has everyone signed the roster
Has everyone signed the roster?

Course Credit

Please use your legal name, home address and phone, and birth date.

how many attendees in this workshop are division coordinators
How many attendees in this workshop are Division Coordinators?

Who has recently volunteered to become a new Division Coordinator?

what are some other titles that are used for this position
What are some other titles that are used for this position?

Girls/Boys

Coordinator

Age Group Coordinator

slide7

Southern California

Division Representative

Hawaii

Age Group Coordinator

Rhode Island

Division Director

Tennessee

Age Group Coordinator

New York

Division Coordinator

Florida

Team Management Administrator

slide8

OVERVIEW

  • Understand the role and responsibilities of the Division Coordinator.
  • Review the resources available to help a Division Coordinator be successful.
slide9

But first…

The Mission of AYSO is to develop and deliver quality youth soccer programs which promote a fun, family environment based on our 6 philosophies:

slide10

Everyone Plays®

  • Balanced Teams
  • Open Registration
  • Positive Coaching
  • Good Sportsmanship
  • Player Development

AYSO prides itself on striving to create a SAFE, fair, fun and positive environment in which all children and their families can enjoy the game of soccer.

slide11

AYSO volunteers are required to:

  • Complete and submit a Volunteer Application EVERY YEAR.
  • Be authorized to perform their jobs by their Region, Area, Section or other AYSO authority.
  • Act within their job descriptions and the AYSO policies, procedures and guidelines.
  • Complete AYSO’s Safe Haven® certification and be properly trained to do their jobs.
slide13

Let’s discuss the responsibilities of the Division Coordinator

      • Before the season starts:
slide14

Before the Season Starts

  • Attend all registrations.
  • Recruit coaches, referees, team parents, etc.
  • Identify field assignments.
  • Assist or complete scheduling.
  • Ensure all volunteers are trained and Safe Haven® certified.
  • Create rosters in eAYSO for courses, if part of your duties.
  • Distribute uniforms.
  • Use Shutterfly for team management.
  • Delegate responsibilities.
  • Balance teams.
  • Develop team rosters.
during the season
During the Season
  • Implement Kids Zone®.
  • Handle difficult situations that might arise involving coaches, referees, parents and players.
  • Encourage coaches to do parent orientation for teams.
  • Find coaches for teams without one.
  • Recognize and thank volunteers who are helping you.
  • Serve as liaison between Regional Commissioner and coaches.
  • Attend Regional board meetings.
  • Watch practices/games to ensure Safe Haven guidelines are followed and provide feedback to coaches.
  • Make sure teams thank referees, not just the other team.
  • Set up a process for and encourage coaches to do player evaluations.
  • Collect scores.
slide18

After the Season

  • Turn in player evaluations.
  • Debrief the season with the RC.
  • Reward, recognize and retain volunteers.
  • Evaluate coaches.
  • Prepare for the next season.
  • Attend AYSO EXPO.
  • Re-evaluate team balancing techniques.
slide19

A Team Management Tool

  • Release of team information set by Region.
  • Free site for every team.
  • Manage practice and game schedule.
  • Create snack schedule.
  • Contact list including jersey numbers.
  • Availability information – edited by parent.
slide21

Kids are #1

  • Fun – not winning – is everything
  • Fans only cheer, only coaches coach
  • No yelling in anger
  • Respect the volunteer Referees
  • No swearing
  • No alcohol, tobacco products or other controlled substances
  • No weapons
  • Leave no trash behind
  • Set a proper example of Good Sportsmanship
slide22
As a Division Coordinator how could you help to support the Kids Zone® philosophy even if your Region hasn’t implemented it?
mediator
Mediator
  • What kinds of situations would a Division Coordinator have to mediate?
  • Describe a difficult situation and how you handled it?
dealing with confrontation1
Dealing With Confrontation
  • Make sure the right person is handling the problem.
  • Validate the person’s anger/frustration.
  • Focus on the problem, NOT the person.
  • HEAR their side; keep an open mind.
  • Summarize what you heard; find a nugget.
  • Strike a win-win agreement; get buy-in.
  • End on a positive note.
resources
Resources
  • Division Coordinator Job Description
  • Division Coordinator Manual
  • AYSO’s Safe Haven® Manual
  • AYSO Reference Book
  • Play it Safe Newsletter
  • Region Toolkit
hey coach whistle stop
Hey Coach! – Whistle Stop
  • Make sure all of the coaches in your division receive “Hey Coach” and the referees receive “Whistle Stop”.
  • Occasionally send an email highlighting something in the eNewsletter and ask for feedback.
  • Ask one of the more experienced coaches in your division to practice with new coaches early in the season.
attributes of a mediator
Attributes of a Mediator

Big ears for listening.

Clear eyes for seeing.

Big heart for empathy and compassion.

Small mouth to focus on listening rather than talking.

Ego contained.

Big feet planted firmly on the ground.

slide36

AD Training September 2013

1

2

What qualities of a Division Coordinator do these pictures represent?

3

4

qualities
Qualities
  • Patient
  • Optimistic
  • Organized
  • Energetic
  • Happy
  • Confident
  • A Hard Worker
  • Tolerant of Others
  • Persistent
  • A Leader
  • A Manager
  • An Administrator
  • Open-minded
  • Spontaneous
  • An Active Listener
  • A Team Player
  • Thorough
  • A Time Manager
let s take a short quiz remain seated if the answer is true or stand up if the answer is false
Let’s take a short quiz.Remain seated if the answer is “True” or stand up if the answer is “False”.
1 division coordinators should be men because some situations require a strong assertive decision
1. Division Coordinators should be men because some situations require a strong assertive decision.

FALSE

2 it is only necessary for division coordinators to communicate with other division coordinators
2. It is only necessary for Division Coordinators to communicate with other Division Coordinators.

FALSE

4 one of ayso s six philosophies is fair play
4. One of AYSO’s six philosophies is Fair Play.

FALSE

Good Sportsmanship

Open Registration

Everyone Plays®

Balanced Teams

Positive Coaching

Player Development

and now
And NOW…

A Customer Service Announcement

customer service advice from an expert

Customer Service Advice From an Expert

“Whatever you do, do it well.

Do it so well that when people see you do it they will want to bring others and show them how well you do what you do.”

Walt Disney

great ayso soccer starts with great communication
Great AYSO Soccer Starts with Great Communication
  • Each player and parent should know
  • how to reach their Region leadership from
  • a tool provided for them to reference at home

Business Card Magnet

Brochure

Bookmark

Flyer

slide49

Each year, the AYSO National Office receives thousands of calls from concerned families who can not reach their local AYSO Region or do not get replies to questions about…

…player registration/VIP program …coach, team, practice time, location …volunteer points, referee points …playoff criteria and participation

…refunds, uniform returns, next registration

they would rather be communicating with you
They would rather be communicating with you!

Reachable phone

and email publicized

800-555-AYSO - region2014@net.net

Make sure there is room for messages

Website up to date

REPLY

ASAP