Board of Presidents 2019-2020

1. Board of Presidents 2019-2020 𝙄𝙣 𝙥𝙖𝙧𝙩𝙣𝙚𝙧𝙨𝙝𝙞𝙥 𝙬𝙞𝙩𝙝 𝙎𝙩𝙪𝙙𝙚𝙣𝙩 𝘼𝙘𝙩𝙞𝙫𝙞𝙩𝙞𝙚𝙨

2. Welcome Dave Emsweller Vice President of Student Affairs

3. Student Activities Updates SharindaWelton Director of Student Activities, Commuter Services & Leadership Development

4. University of Findlay Webpage https://www.findlay.edu/

5. SGA Constitutional Updates and Constitutions Jill Prince SGA Sergeant at Arms

6. Constitution Updates • Events with Fundraising Components • Maximum of $10,000 funding • Removed 30% Rule • No Prizes and Giveaways given to non-UF students • Organizations may fund community giveaways from club account • No SGA members are allowed to have their name associated with non-SGA budgets.

7. Constitutions Original Source: Victoria Longton

8. Notice: • Constitutions must be updated every two years • If an updated Constitution is not on file when an organization is asking for funds, they will not be approved

9. Common Concern As long as your constitution is in the process of being revised, you can receive funding from SGA, it does not need to be approved!

10. Constitution Criteria • Bolded words on the criteria sheet need to be word for word! You can cut, copy and paste it from the sheet that is online • Bolding it within the constitution as well will make it easier to be found while we are looking through it (*Not required) • Everything on the criteria sheet must be in the constitution or it will not be approved

11. How to get it approved? • Come to the SGA office (located in the AMU) and grab a sheet from the hallway wall about what is required in the constitution! (or look at the form online!) • Make sure your constitution has all of the criteria needed, and submit on the SGA website. • Await SGA Approval

13. If Constitution is Not Approved • Myself or someone on the Constitution Committee (who will identify themselves as such) will email the point of contact we have for the organization. • The Constitution must be modified accordingly. • Make changes and submit online again.

14. Thank You! Need help? Sergeant at Arms: Jill Prince | princej@findlay.edu

15. Budgets and the Budgetary Process Daniel Mackay SGA Treasurer

16. Timeline 1.Submit Budget Request Form 2.Await approval from SGA 3.If needed, attend Senate 4.Once approved, turn in requisitions on Workday 5.Pick up checks or goods 6.Throw event!! 7.Event Summary Form within 48 hours of event 8.Turn in Student Expense Report Form with all receipts on Workday

17. Obtain a Budget Request Form Available in the SGA hallway

19. Fill Out Budget Request Form • Attach: • ALL quotes • Contract and rider (unsigned) • Agreement to Participate • Designs (giveaways) • Email correspondence between any guest/creditors • Guest speakers, bookstore, t-shirts

20. Bring Budget to Facilities Office (AMU) • By Wednesdayat 11AM • Submit budget at least 2 weeks prior to the Senate Meeting • Budgetary Committee will review your budget • If under $500 then Budgetary Committee can approve it • If over $500 the budget will move onto Senate

21. After Budget is approved by SGA... • Fill out requisitions as soon as possible! • Attach ALL quotes • Turn in on Workday • TAX EXEMPT • Found in Business Office • SGA will not reimburse for sales tax! • Receive check or PO# from business office • Sodexo=PO# • You are responsible for giving the PO # to Sodexo • Only for Events, NOT FOOD MEETINGS

22. After Purchasing items for the event... • Fill out Student Expense Report Form on Workday • Attach ALL receipts MAKE SURE YOU TURN IN YOUR EVENT SUMMARY FORM!!!

23. Workday • Bookstore orders: Internal, NO WORKDAY NEEDED • Sodexo orders: (For events only, NOT food meetings) -Once budget is approved “create requisition:” -Requisition type: Blanket PO -Sodexo is always processed as a “service” and the spend category is “NON-TRAVEL MEALS” -After the event: “Create Receipt” with invoice sent to you by accounts payable

24. Workday • Outside Vendors (DJ, Photographer) -Create “Supplier Invoice Request” If a check is needed in advance -Need to have a quote/ contract and rider from vendor • If a student needs to be reimbursed create “ Expense Report” -Need to have receipt/proof of payment as attachment • Amazon Punchout -Can be used to purchase goods directly from amazon.com on Workday -”Create Requisition” -> Punchout -> Connect to supplier website

25. Workday • For all transactions related to an SGA funded event please use: -Fund : 13 Student Activities Operating -Cost Center: 2835 -Additional Worktag: SGA Account (Will be 60** or 61**)

26. Intro to Workday Here are some very useful links as per request: Step by step guide on how to do an expense report https://helpdesk.findlay.edu/support/solutions/articles/13000051248-workday-expense-reports-guide Step by step instructions on how to fill out requisitions and supplier invoices https://helpdesk.findlay.edu/support/solutions/articles/13000051657-workday-procurement-guide

27. Food Meetings • 2 per semester • Cost= $5.00 or less per each active current member • Online form (SGA Findlay webpage) • Submit form 2 weeks prior to food meeting to ensure approval • Attach PDF Sodexo quote at bottom of form • Advisor approves food meeting then SGA • Once approved you will receive an email and Sodexo will be notified • Order is confirmed by SGA and payment is made • Sodexo does not require a requisition for food meetings

28. Kahoot https://play.kahoot.it/v2/lobby?quizId=71f6cccb-c6de-4ffa-bcd8-1b54bd19e3e6 The club or organization that wins gets…

29. SAVE THE DATES Fall 2019:   September 8th& 22nd October 13th& 20th November 3rd, 17th & 24th ​ Spring 2020: January 12th& 26th February 9th& 23rd March 15th& 22nd April 5th& 19th All meetings will be held in CBSL 120 Jebbett  Leadership Room beginning at 6 p.m. *These can also be found on the back of your guidebooks and online!

30. Thank You! Need help? Treasurer: Daniel Mackay | mackayd@findlay.edu

31. Food & Catering David Harr & Tom O’Brien Director of Sodexo Campus Services & Catering Manager

32. 419.434.4645 ufcatering@findlay.edu Office and Kitchen located in the AMU www.ufcatering.catertrax.com

33. Login Last Name on the account

34. UPDATE ALL ACCOUNT INFO UPDATE • My Account • My orders

35. FOOD MEETINGS

36. Title www.ufcatering.catertrax.com Go under more catering menus Click on elements catering Then choose Shoestring Catering

37. SHOESTRING CATERING “Shoestring Catering” LOW-COST NO-FRILLS which is ONLY available to Students and their Organizations

38. Many options to choose from that are customizable for your specific event

40. -Date Selection-order must be placed at least 2 weeks in advance -SGA will NOT fund the delivery method for any food meeting 1 Confirm Selection 2

41. Review and Title your event 3 4 You must PROCESS the order to get your official quote

42. An official quote must have a BLACK PIN done by the Catering Office

43. PIZZA ORDERS • NO CASH EXCHANGE • DELIVERED TO THE DESIGNATED MEETING AREA

44. ALL ITEMS ARE DISPOSABLE • All items for your event are picked up in the Catering Kitchen located in the AMU • Do NOT bring leftover food back to the catering kitchen • Leave your meeting/event space as you found it • Pick up your mess after you are done

45. EVENTS

46. PLAN AHEAD We want you to have GREATand SUCCESSFUL °°°·.°·..·°¯°·._.· ᴇᴠᴇɴᴛ ·._.·°¯°·.·° .·°°° Thank you for your continued business!!!

47. Thank You! Need help? Director of Sodexo Campus Services David Harr -harr@findlay.eduCatering ManagerTom O’Brien – obrient@findlay.edu

48. Public Relations OlunifeAkinmolayan SGA President

49. Original Source: Tyler Adkins

50. Finding The Perfect Place • AMU Windows • North / South Windows: The AMU windows can be reserved for the north side, south side, or both sides. Making a giant window mural using paper is a great way to catch attention (no window paint is permitted). • Banners • AMU Banners: The AMU offers 2 inside banner locations. • Deming Banner: Located on the front entrance as you enter Henderson, this spot is quite popular so book it quick! • Gazebo Banners: The AMU gazebo, Buford Center gazebo, and Cory St. Mall gazebo all offer a great outdoor location. Use a twin or queen size flat sheet and don’t use washable paint.