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REGISTRATION AND RESULTING PROCESSES FOR CORRESPONDENCE COLLEGES

REGISTRATION AND RESULTING PROCESSES FOR CORRESPONDENCE COLLEGES. 15 February 2018. Memorandum of Understanding (MOU) PURPOSE & SCOPE BACKGROUND [PARTY 1] RESPONSIBILITIES [PARTY 2] RESPONSIBILITIES TERMS AND CONDITIONS COSTS EFFECTIVE DATE AND SIGNATURE. PURPOSE & SCOPE

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REGISTRATION AND RESULTING PROCESSES FOR CORRESPONDENCE COLLEGES

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  1. REGISTRATION AND RESULTING PROCESSES FOR CORRESPONDENCE COLLEGES 15 February 2018

  2. Memorandum of Understanding (MOU) • PURPOSE & SCOPE • BACKGROUND • [PARTY 1] RESPONSIBILITIES • [PARTY 2] RESPONSIBILITIES • TERMS AND CONDITIONS • COSTS • EFFECTIVE DATE AND SIGNATURE.

  3. PURPOSE & SCOPE • Set forth the terms and conditions, scope of work and responsibilities of the parties. • Develop specifics and objectives related to project.

  4. BACKGROUND • This section provides context as to why the parties got together in the first place. • What is the value add of each party? • What expertise or experience do they have that benefits the team as a whole?

  5. PARTY 1 RESPONSIBILITIES • An MOA imposes certain legal obligations. This section makes that perfectly clear. It is here that you want to state what each party’s responsibilities will be in the partnership or cooperation. • Example: Clarify the prelim and resulting processes.

  6. PARTY 2 RESPONSIBILITIES • Shall undertake the following activities under this MOA. • This section provides context as to why the parties got together in the first place. • Example – who will be accountable for the marking and management of N1 scripts and mark sheets?

  7. TERMS AND CONDITIONS • It is mutually understood and agreed by and between the parties that: • This MOA may be amended from time to time by mutual agreement of the parties in a written modification signed by both parties.

  8. COSTS • The parties shall each be solely responsible for any and all costs associated with their responsibilities under this MOA.

  9. EFFECTIVE DATE AND SIGNATURE • This Memorandum of Agreement shall be effective upon the date of the last party to sign this MOA. • The parties indicate agreement with this Memorandum of Agreement by their signatures below.

  10. Correspondence College – 1199995008 Main Campus - 0899990838 EXAMINATION ENROLMENT PROCESS MOU MOU MOU Exam Site 2 Host Campus 0727 HARD COPY ENTRY FORMS – CANDIDATES WRITING AT HOST COLLEGE Exam Site 1 Host Campus 8881 Exam Site 3 Host Campus 5210 TXT FILES – CANDIADTES WRITING AT MAIN CAMPUS DHET

  11. Activity: Examination Entry Form • Complete the examination entry form. The following information is applicable: • The candidate enrolled at Technicol SA • The candidate will write the examination at IQHAYIYA (0499990408) Examination Centre (Campus). • The candidate is planning to enroll for Electrotechnics N5 for the April 2018 examination • Name of Candidate: Luvuyo Kevin Nyathi • The candidate is not an apprentice • ID number of candidate: 810624 5589 087

  12. Examination Entry Form • Section A.1 Use host college examination centre number. Indicate the Name of this Examination Centre • Section A.2 • Indicate the Examination Date – 201804 • Section A.3 • Indicate the field of study – Engineering Studies

  13. Examination Entry Form • Section B • Complete personal information of the Candidate

  14. REGISTRATION: ENTRY

  15. Examination Entry Form • Section C.1 In Column 1 capture your college special number as depicted in Section C (back page) of the instructions next to the subjects entered for. • Section C.2 In Column 2 indicate the Language medium of the examination question Paper

  16. Examination Entry Form • Section D Must be signed by the candidate and the Examination Officer to ensure compliance

  17. COMMON ID REGISTRATION ERRORS • Invalid ID vs Date of Birth • Must be 13 numeric characters • RSA candidates – ID compulsory • Foreign candidates with alpha characters in their ID – make use of the number generated by your IT system, and populate any open spaces with Zero’s. • Namibian candidates have 11 numeric characters – populate a 00 at the end of the ID

  18. COMMON REGISTRATION ERRORS • First Name (ID) • Second Name (ID) • Switch 1st and 2nd name around • Only initials are used – not allowed, must be full names • IT System allows three names • Fourth name may be added after the third name with a space as a delimiter

  19. COMMON REGISTRATION ERRORS • Incorrect Gender • Enrolled candidates on more than one programme • Special Characters ( è, ë, etc.) – make use of the “normal” character (e) • Invalid Subject (incorrect subject number / incorrect subject associated with programme)

  20. Correspondence College – 1199995008 Main Campus - 0899990838 EXAMINATION PRELIMINARY ENTRY PROCESS Exam Site 1 Host Campus 8881 Exam Site 2 Host Campus 0727 Exam Site 3 Host Campus 5210 MAKE CORRECTIONS AND SUBMIT TO THE DHET PRELIMS TO VERIFY AND CORRECT PRELIMS FOR CONTROL AND PLANNING PURPOSES ONLY DHET

  21. PRELIM OF MAIN CAMPUS OF THE CORRESPONDENCE COLLEGE • 899990838 TECHNICOL SA (MAIN CAMPUS) • Program : T0942BP DEPARTMENT OF HIGHER EDUCATION AND TRAINING Page: 1 • Examination period: 2017/11 Preliminary schedule of entries Date: 2017/10/03 • Program: 501110002 Centre: 899990838 TECHNICOL SA (MAIN CAMPUS) • ------- N1:ENGINEERING STUDIES (REVISED) ------ • F=Full time; P=Part time; C=Correspondence • Identity /A = Instructional offering will be written in Afrikaans Afr Cand • number Surname and first names Subject codes (See the time table for subject descriptions) Eng Sign • ------------- --------------------------------------- - ------------------------------------------------------------------- --- ---- • 9611265151089 BARLOW KEVIN F 8080641 F 11021871 F 11041861 F 15070391 F 16030121 E ___ • 107055463080 BREMJI SHANE MBONGENI F 8080641 E ___ • 9403225170080 BRITS TYRON JONATHAN F 11041861 F 16030121 E ___ • 9502045164080 DA PONTE ROMARIO SAMPAIO F 8080641 F 11041861 F 15070391 F 16030121 E ___ • 8310145048083 DE VILLIERS JAN STEPHANUS F 11040651 F 15070391 E ___ • 9508095037084 DUMONT ADRIAN ARIE F 16030121 E ___ • 1045047089 DUVENHAGE JOHANNES JURGENS F 8090261 F 15070391 E ___ • 8001185007085 JANSE VAN RENSBURG JAMES F 8080641 F 11041861 E ___ • 9211025102082 JANSE VAN VUUREN NICO F 15070391 E ___ • 9701015245081 JANSEN ARMAND F 8080641 E ___ • 8406233453376 KANYEMBA JOHANNES TANGENI F 8080641 F 15070391 F 16030121 E ___ • *** WARNING Invalid or no identification number *** • 7702240752083 KROMBE TSHENGEDZENI GRACE F 8090261 F 11021871 F 15070391 F 16030121 E ___ • 106255038080 KUHN NATHAN JOHN F 11040651 /A F 15070391 /A A ___ • 9908145168089 LESLIE DUANE PATRICK F 8090261 F 11021871 F 15070391 F 16030121 E ___ • 8908305063089 MARTIN CHERADON LEERAY F 8080641 F 11041861 F 15070391 F 16030121 E ___ • 7907175720084 MASILO ARNOLD OMPHILE RAMASENYA F 11040651 E ___ • 9707095103082 MOLOTO MABETSO KELETJO F 8090261 F 16030121 E ___ • These candidates may be enrolled as full time (1) or Part time (2) and refer to candidates that enrol at the Main Campus of the Correspondence College

  22. PRELIM OF CORRESPONDENCE COLLEGE • 1199995008 TECHNICOL SA (SUB CENTRE FOR 8/0838) • Program : T0942BP DEPARTMENT OF HIGHER EDUCATION AND TRAINING Page: 1 • Examination period: 2017/11 Preliminary schedule of entries Date: 2017/10/03 • Program: 501110002 Centre: 1199995008 TECHNICOL SA (SUB CENTRE FOR 8/0838) • ------- N1:ENGINEERING STUDIES (REVISED) ------ • Identity /A = Instructional offering will be written in Afrikaans AfrCand • number Surname and first names Subject codes (See the time table for subject descriptions) Eng Sign • ------------- --------------------------------------- - ------------------------------------------------------------------- --- ---- • 2255048080 JACOBSZ BRANDON C 8080641 C 11041861 E ___ • 799990727 • 6102205146085 VAN STADEN OCKERT C 15070391 C 16030121 E ___ • 299995210 • 7203175103087 SAUNDERS RENIER VAN JAARSVELD C 16030121 E ___ • 899998881 • 7309093834600 MAHUNDU MASIYE RAPHAEL C 11040601 E ___ • 1099995044 • *** WARNING Invalid or no identification number *** • 7406050015100 AUCHAB SILFRIED HEROLD C 15070391 C 16030121 E ___ • 1099995064 • *** WARNING Invalid or no identification number *** • 7510175223081 GROBBELAAR ANTONIE JOHANNES C 11041861 C 16030121 E ___ • 175223095049 1099995049 • 7605215680082 KILELO GOPOLELANG C 16030121 E ___ • 299995210 This preliminary entry schedule refers to candidates enrolled at the Host Campusses associated with the Correspondence College (MOU in place)

  23. PRELIM TO HOST CAMPUS • HOST CAMPUS 299995210 KATHU CAMPUS • Program : T0942BP DEPARTMENT OF HIGHER EDUCATION AND TRAINING Page: 7 • Examination period: 2017/11 Preliminary schedule of entries Date: 2017/09/30 • Program: 501110002 Centre: RURAL PUBLIC FET COLLEGE • ------- N1:ENGINEERING STUDIES (REVISED) ------ 299995210 KATHU CAMPUS • F=Full time; P=Part time; C=Correspondence • Identity /A = Instructional offering will be written in Afrikaans AfrCand • number Surname and first names Subject codes (See the time table for subject descriptions) Eng Sign • ------------- --------------------------------------- - ------------------------------------------------------------------- --- ---- • 9509116033086 THUPAEMANG OGONE F 11021871 E ___ • 9702191110081 TOKONYANE BOIKHUTSO F 8090261 F 11021871 E ___ • 9209195709082 TONGWANE BOITUMELO DONALD F 8090261 F 11040651 F 15070391 F 16030121 E ___ • 9005175655083 TSELE KEEMANAO BENJAMIN F 11022061 E ___ • 9603185514082 TSHAMENG OARABILE DANIEL F 15070391 E ___ • 9709140622082 TSHIKEDI KEAOBAKA JEANET F 8090261 F 11021871 F 15070391 F 16030121 E ___ • 9411255161085 VAN ANTWERP XAVIA SEAN F 8090261 F 11040651 F 15070391 F 16030121 E ___ • 9609025182089 VAN DEN BERG CORNELIUS WANTZEN F 8090261 F 11040651 F 15070391 F 16030121 E ___ • 9701300223082 VAN DER WESTHUIZEN ANRICQCA SINCLAIR F 11040651 F 15070391 F 16030121 E ___ • 9406085137081 VAN ROOI RHONWEN GERALD F 8080641 F 16030121 E ___ • 6102205146085 VAN STADEN OCKERT C 15070391 C 16030121 E ___ • 9509130219083 VAN VUUREN JOHANNA SUE-LIEZE F 8090261 F 11021871 F 15070391 F 16030121 E ___ • 9805290454084 VAN WYK CHARONISHAI SHAHIEDA F 16030121 E ___ • 9206270156080 VISAGIE JUSTINE EL-VOTIA NADIA F 8080641 F 11041861 F 15070391 F 16030121 E ___ • 9512070237081 WECHOEMANG MPHO CECILIA F 8080641 E ___ • 9801045219088 WILLEMSE RIAAN CHRISTOPHER-NASH F 11021871 F 16030121 E ___ • 9108165486087 WOODROFFE MICHAEL ANGELO C 8090261 C 11041861 C 15070391 C 16030121 E ___ RISK: If no MOU in place then the Host Campus deletes these candidates from the prelims

  24. PRELIM TO HOST CAMPUS Summary on last pages • HOST CAMPUS PRELIMS • Number of enrolments per instructional offering for campus • ---------------------------------------------------------------------------------------------------------------------------------- • Offering number and name Total: ¦ Full Part Corr ¦ EngAfr • ---------------------------------------------------------------------------------------------------------------------------------- • 2050004 QUANTITY SURVEYING N4 1 ¦ 1 ¦ 1 • 8060065 STRENGTH OF MATERIALS AND STRUCTURES N5 9 ¦ 4 5 ¦ 9 • 8060076 STRENGTH OF MATERIALS AND STRUCTURES N6 2 ¦ 2 ¦ 2 • 4110504 SUPERVISORY MANAGEMENT N4 18 ¦ 10 8 ¦ 18 • 4110515 SUPERVISORY MANAGEMENT N5 4 ¦ 4 ¦ 4 • 4110526 SUPERVISORY MANAGEMENT N6 5 ¦ 2 3 ¦ 5 • Total instructional offering enrolments 1943 ¦ 1767 2 174 ¦ 1935 8 • Program : T0942BP DEPARTMENT OF HIGHER EDUCATION AND TRAINING Page: 1 • Examination period: 2017/11 Preliminary schedule of entries Date: 2017/09/30 • Program: 502110032 Centre: 1199995004 TECHNISA • ------- N2:ENGINEERING STUDIES (REVISED) ------ • F=Full time; P=Part time; C=Correspondence • Identity /A = Instructional offering will be written in Afrikaans AfrCand • number Surname and first names Subject codes (See the time table for subject descriptions) Eng Sign • ------------- --------------------------------------- - ------------------------------------------------------------------- --- ---- • 9409155011087 LE ROUX CHEYENNE MARCHANT C 8080602 C 11040612 E ___ • 2130432945210 299995210 • 9801305022081 DEETLEFS JAN HENDRIK C 8080602 C 11040612 E ___ • 2170408725210 299995210

  25. STANDARD TO USE FOR CORRECTIONS - PRELIMS • FONT COLOUR: BLACK • BOLD FONT • BRACKET ANY CORRECTIONS / ADDITIONS • UNDERLINE THE CORRECTION / ADDITIONS • USE KEY WORDS: • ADD • DELETE • CORRECTION

  26. CORRECTIONS: PRELIMINARY ENTRY SCHEDULE • Program : T0942BP DEPARTMENT OF HIGHER EDUCATION AND TRAINING Page: 1 • Examination period: 2017/08 Preliminary schedule of entries Date: 2017/06/20 • Program: 501110002 Centre: 799990701 BETTER BEST EDUCATION PROJECTS:MOKOPANE • ------- N1:ENGINEERING STUDIES (REVISED) ------ • F=Full time; P=Part time; C=Correspondence • Identity /A = Instructional offering will be written in Afrikaans Afr Cand • number Surname and first names Subject codes (See the time table for subject descriptions) Eng Sign • ------------- --------------------------------------- - ------------------------------------------------------------------- --- ---- • ADD: 9703066437187 ASAD OSAMA F 11040651 F 16030121 F 15070391 F 8090261 E ___ • 9509250525087 BALOYI NTHABISENG DELYCACIA F 8090261 E ___ • 9704066145085 BALOYI SELLO STEPHEN F 8090261 F 11040651 F 15070391 F 16030121 E ___ • 9803185041082 BOTHA GERT ADD (ROELOF JOHANNES) F 15070391 E ___ • 9806305316086 DIGAOTO JOHANNES HLONGOLI ITUMELENG F 8090261 F 11040651 F 15070391 F 16030121 E ___ • 9712025085086 DIKGALE TSEPHO CORRECTION (TSHEPO) CANCEL (F 8080641 F 11041861 F 15070391)F 16030121 E ___ • 9702195283082 FOURIE ROBERT-ROY P 15070391 P 16030121 E ___ • 9404265650080 GWEBU MAHLATSE ABNER F 15070391 F 16030121 ADD SUBJECTS: ( F 11041861 F 8080641) E ___ • 9410185154087 HLONGOANE TEBOGO ANTHONY CANCEL (F 8080641 F 11041861 F 15070391) F 16030121 E ___ • 8406150648088 HLUNGWANE SANDRA MOSIMA F 8090261 F 16030121 E ___ • DELETE (9010255638082 KEKANA LESIBA SOLOMON P 15070391) E ___ • 9107215419080 KEKANA SHIBA JOCKS P 11021871 P 15070391 F 1104651 E ___ • 9208515155085 CORRECTION (9208125155085) KGAFELA KHOMOTSO BOLDWIN F 8090261 F 16030121 E ___ • *** WARNING Invalid or no identification number ***

  27. PRELIM GUIDANCE • Submit a complete Examination Entry form with the addition of a Candidate • Submit a certified copy of the ID for any ID, Name or Surname changes • Return only the prelim page with the corrections • Report 191 – max of 5 subjects per examination • NC (V) – Max of seven subjects per Level, concession request for an Eight subject • DHET Officials are not allowed to delete entries from Correspondence Colleges without a letter from the Principal of the Public (Host) College explaining the reason why the candidate needs to be deleted.

  28. Correspondence College (08) Main Campus (0838) EXAMINATION ENTRY PERMIT, MARK SHEET & QUESTION PAPER PROCESS Marking Centres Written Mark Sheets Scripts Written Mark Sheets Scripts One copy of candidates enrolled at Correspondence College 1199995008 Exam Site 2 Host Campus 0727 Exam Site 1 Host Campus 8881 Exam Site 3 Host Campus 5210 TXT TERM MARKS - CANDIDATES AT MAIN CAMPUS One copy of candidates enrolled at the Main Campus 0838 HARDCOPY TERM MARKS - CAND . AT HOST COLLEGES HARD COPIE TERM MARK SHEETS • Exam Permit • Mark Written Sheets • Question Papers • Exam Permit • Mark Written Sheets • Question Papers • Exam Permit • Written Mark Sheets • Question Papers DHET

  29. MARK VERIFICATION PROCESS • Implement a double capturing process. • Each candidate’s mark must be captured and verified by two different officials. • Verify the txt file against the mark sheets. • Mark sheets need to be completed – no open spaces. • 0 (zero) mark is NOT allowed for ISAT / ICASS / Term marks • Either 999 / MARK% - (Written may have a 0 mark) • Submit the txt file to the relevant DHET data capturer to upload

  30. Correspondence College (Main Campus) EXAMINATION RESULTING PROCESS RESULTING % CERTIFICATION SCHEDULE OF RESULTS STATEMENT OF RESULTS CERTIFICATION Correspondence College Candidates DHET

  31. WEB -SITE www.tvetcolleges.co.za

  32. Thank You

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