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Overview of Federal Programs. Presented by: Maria Garcia mariagarci@pa.gov Regional Coordinator Division of Federal Programs. PA Department of Education. Division of Federal Programs 333 Market St. 7 th Floor Division of Federal Programs Harrisburg, PA 17126 Tel : (717) 783-2193

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overview of federal programs
Overviewof Federal Programs

Presented by:

Maria Garcia


Regional Coordinator

Division of Federal Programs

pa department of education
PA Department of Education
  • Division of Federal Programs

333 Market St. 7th Floor

Division of Federal Programs

Harrisburg, PA 17126

Tel : (717) 783-2193

Fax : (717) 787-8634

Follow these links to find our page:


Click link - Programs (on left)

Click link- Programs D-G (on left)

Click link- Federal Programs (on left)

workshop goals
Workshop Goals
  • Provide an overview of the primary programs administered by the Division of Federal Programs.
dfp structure
DFP Structure
  • Five Teams – Entire State –

Members on each team include:

    • Two Regional Coordinators
      • Program and Fiscal Questions
    • One Administrative Technician
      • E-grants
      • Final Expenditure Reports
      • Budget Revisions
    • One Administrative Support Person
      • General Questions
  • One Point of Contact for Each School District
team 1
Team # 1
  • Regional Coordinator/ Supervisor
  • Vacant
  • Administrative Technician
  • Kelly Iorfida
  • (717) 783-6543 kiorfida@pa.gov
  • Administrative Support
  • Karen Trissler
  • (717) 787-7278 ktrissler@pa.gov
team 2
Team # 2
  • Regional Coordinator/ Supervisor
  • Norma Hull
  • (717) 783-7790 nhull@pa.gov
  • Regional Coordinator
  • Virginia Baker
  • (717) 783-9164 vbaker@pa.gov
  • Administrative Technician
  • Yvonne Cobb
  • (717) 783-6907 ycobb@pa.gov
  • Administrative Support
  • Lennette Wilson
  • (717) 787-7372 lwilson@pa.gov
team 3
Team # 3
  • Regional Coordinator/ Supervisor
  • Donald McCrone
  • (717) 783-6902 dmccrone@pa.gov
  • Regional Coordinator
  • Tucker McKissick
  • (717) 783-3381tmckissick@pa.gov
  • Administrative Technician
  • Tracy Rapisarda
  • (717) 787-7117 trapisarda@pa.gov
  • Administrative Support
  • Jennifer Zarefoss
  • (717) 787-8632 jzarefoss@pa.gov
team 4
Team # 4
  • Regional Coordinator/ Supervisor
  • Cindy Rhoads
  • (717) 783-9167 crhoads@pa.gov
  • Regional Coordinator
  • Jesse Fry
  • (717) 783-6829 jefry@pa.gov
  • Administrative Technician
  • Barbara Kuhn
  • (717) 783-6901 bkuhn@pa.gov
  • Administrative Support
  • Angela McGeehan
  • (717) 783-6908 amcgeehan@pa.gov
team 5
Team # 5
  • Regional Coordinator/ Supervisor
  • Maria Garcia
  • (717) 783-6904 mariagarci@pa.gov
  • Regional Coordinator
  • J. Erin Derr
  • (717) 787-7815 jder@pa.gov
  • Administrative Technician
  • Reba Kansiewicz
  • (717) 783-6903 rkansiewic@pa.gov
  • Administrative Support
  • Cheryl Watts
  • (717)787-8631 cwatts@pa.gov
division administration
Division Administration
  • Division Chief
  • Susan McCrone
  • (717) 783-9161 smccrone@pa.gov
  • Clerical/Admin Support
  • Phil Cooper
  • (717) 783-9161 pcooper@pa.gov
  • Federal Funds Manager
  • Kelly Gallatin
  • (717) 783-3403 kgallatin@pa.gov
programs administered by dfp
Programs Administered by DFP

Title I of NCLB

Title I, Part AAll RCs

Title I, Part D- Delinquent Don McCrone #

Title I, School Improvement Norma Hull

Title I, Neglected Don McCrone #

Title I, Homeless Maria Garcia

Title II, Part A – Improving Teacher Quality Don McCrone

Title II, Part B – Math/Science Partnership Grants Jesse Fry **

Title III – ESL Jesse Fry

Title VI – Rural Schools/Rural Ed Assistance Program Virginia Baker

Title I Nonpublic Involvement Tucker McKissick

Title I, SIG Virginia Baker

** Competitive – Not all LEAs # LEAs Choose to support these programs/services

programs administered by dfp continued
Programs Administered by DFP (continued)

Consolidated Review(Monitoring) Vacant

Parent Involvement J. Erin Deer

Schoolwide Programs Maria Garcia

21st Century Community Learning Centers Cindy Rhoads

Striving Readers/Keystones to Opportunity(KtO) Cindy Rhoads**

Advance Placement/International Baccalaureate Program Erin Oberdorf

Supplemental Educational Services (SES) Erin Oberdorf/Don McCrone

** Competitive – Not all LEAs # LEAs Choose to support these programs/services

communication from dfp
Communication from DFP
  • Penn*Links
  • Distribution List – From Regional Coordinator
  • Message Board – eGrants
meetings with federal programs coordinators
Meetings with Federal Programs Coordinators
  • April – PAFPC
  • May/June – Regional Meetings at IUs (Individual Districts)
  • May – New Coordinator’s Training
  • September – New Coordinator’s Training
  • October – Fall Regional Meetings
  • February – New Coordinator’s Training

One Application for:

1) Title I, Part A

May Include:

  • Title I, Part D (Delinquent-LEAs choose to support, separate budget)
  • Neglected (LEAs choose to support added to Title I allocation)

2) Title II, Part A

3)Title III

Stand Alone for:

Math/Science Partnership Grant (Competitive)

  • Application will be blank
    • May copy and paste from previous year’s application – Must use updated data/numbers
  • Different Sessions:
    • Consolidated Contact Information
    • Consolidated LEA Plan (Narrative)
    • Consolidated Staffing
    • Title I Program - Includes Budget
    • Title II Program - Includes Budget
    • Title III - If applicable
  • 2013/2014 allocation based on 2010 Census data provided by USDE
  • Preliminary at PAFPC or as soon as USDE makes it available
  • Final released in February
general information
General Information
  • eGrants System
    • Online system for Consolidated Application
    • Other Reports and Data Collection
  • Website: http://egrants.ed.state.pa.us
    • For eGrants help:
    • egrantshelp@state.pa.us
    • (717) 783-6686
  • Need Login/Password to Access
    • See eGrants Super User in LEA
    • May contact your Administrative Technician for help
fiscal reports
Final Expenditure Report

Submitted online via eGrants

PDE website

DFP – Link

Grant Application – Link to Final Expenditure Report found in main menu.



DFP Administrative Technicians

Quarterly Reports

Submitted online via the PDE Web Portal/FAI System

PDE website

e-pde webportal Link

Submitted to the Labor, Education Comptrollers Office.



Comptroller’s office


Failure to submit on time will STOP PAYMENTS.

Fiscal Reports
title i
Title I
  • Largest federally funded education program.
  • Purpose: To help low achieving students achieve high academic standards.
  • Supplemental Educational Assistance
    • Mainly in Reading & Math
  • Two main models for servicing students:
    • 1) Targeted Assistance Program
    • 2) Schoolwide Programs
title i uses of funds
Instructional Programs

In Class

Pull Out

Extended Day

Extended Year


Summer Programs

Online Learning

Take Home Resources


Supporting Programs

Professional Development

Parent Involvement



School Choice

Supplemental Educational Services

Title I Uses of Funds
reservation of funds
Reservation of Funds
  • Costs to Reserve:
    • School Improvement Requirements
    • Neglected Funds
    • Administration
    • Professional Development
    • Homeless
  • Remember!!
    • The more funds you reserve off the top, the less funds available to distribute to eligible schools.
    • Your Title I budget will account for “all” funds including the reservation of funds.
parent involvement

Parent Involvement

State Parent Advisory Council (SPAC) Coordinator:

J. Erin Derr


parent involvement requirements
Parent Involvement Requirements
  • Parents must be involved in order for LEA to receive Title I
  • Set Aside: 1% if Title I allocation is greater than $500,000
    • 95% goes to buildings
  • Required Annual Meeting
  • Parent Involvement Policies
  • Parent Compacts
  • Annual Planning, Review and Improvement of Program
  • Parent Right-to-know Notification –Teacher/Paraprofessional qualifications
title ii part a improving teacher quality

Title II (Part A)Improving Teacher Quality

Don McCrone

Program Manager


title ii part a improving teacher quality1
Title II, Part A – Improving Teacher Quality
  • Funds can be used to reduce class size or to provide high quality, scientifically based, professional development in targeted schools.
    • Target Title II A Funds to schools with
      • Largest Average Class Size
      • Identified for School Improvement
  • Annual Local Needs Assessment
    • Hiring Staff
    • Professional Development
title iii language acquisition program esl

Title IIILanguage AcquisitionProgram (ESL)

Jesse Fry

Program Coordinator


title iii language instruction for limited english proficient and immigrant students
Title III, Language Instruction for Limited English Proficient and Immigrant Students
  • Program Requirements:
    • Increase English proficiency
    • Provide high quality professional development.
    • Supplement (not supplant) LEAs core ESL instructional program.
  • Source of Funding
    • Per pupil allocation based on the number of ELL reported on the LEP database
      • Two pots of money
        • 1) LEP – per pupil
        • 2) Immigrant
title iii use of funds
Instructional Services

Intensify Instruction

Professional Development

Support Personnel (Aides)

Technology/Educational Software

Tutorials, mentoring, academic or career counseling

Family literacy, parental involvement/outreach

Community Programs/services

Coordinated activities with community based organizations

Curricular materials/supplies

Title III – Use of Funds
title vi part b rural schools initiatives

Title VI (Part B) –Rural Schools Initiatives

Virginia Baker

Program Manager


title vi part b rural schools initiative
Title VI, Part B – Rural Schools Initiative
  • Two programs
    • Small, Rural, School Grant Program

(administered by USDE)

    • Rural And Low Income School Program

(administered by DFP)

  • Purpose: Both programs were designed to help rural districts that lack personnel and resources to compete effectively for federal grants.
  • Only 34 LEAs Received Rural and Low Income School Program Grant for 10/11
title vi part b use of funds
Small, Rural School Grant Program

Funds can be used to carry out activities authorized under one or more of the following federal programs:

Title I, part A

Title II, parts A and D

Title III

Title IV, parts A and B

Rural and Low Income School Program

Funds can be used to carry out the following activities:

Teacher recruitment and retention

Teacher professional development

Educational Technology as described in Title II, Part D

Parental involvement activities

Title I, Part A

Title IV, Part A

Title III

Title VI, Part B – Use of Funds
federal programs monitoring
Federal Programs Monitoring
  • Purpose
    • Demonstrate compliance with Federal Law and avoid possible audit exceptions
  • The listing of Districts to be monitored for the 2012-2013 are posted on the Federal Programs web site.
  • Monitoring occurs:
    • One time during a three-year cycle
    • Between January and May on a mutually agreed upon date.
federal programs monitoring1
Federal Programs Monitoring
  • Division of Federal Programs Responsibilities
    • Notification letter
    • Monitor assignments
    • Monitor training
  • Preparing for a visit - the key to success!
  • District responsibilities
    • Make contact with the assigned monitor
    • Self-evaluation - Complete the instrument
    • Current application and Schoolwide Plans
    • Organize Program Data - Documentation!
    • All Federal Program Managers should be available
    • Have Title I parents available
federal programs monitoring2
Federal Programs Monitoring
  • Monitors
    • Are retired educators
    • Almost all are retired federal program employees
  • Final Approval Letter
    • End result of a successful visit
    • Signed by Division Chief, Federal Programs, Renee Palakovic
    • Tangible proof of program compliance with statutes, regulation and guidance
nonpublic school participation

Nonpublic SchoolParticipation

Tucker McKissick


nclb programs requiring nonpublic consultation participation
NCLB Programs Requiring Nonpublic Consultation & Participation
  • Title I
  • Title II, Part A (Improving Teacher Quality)
  • Title III
  • Title II, Part B (Math/Science Partnerships)
nonpublic participation
Nonpublic Participation
  • Timely and meaningful consultation during the design and development of the programs.
  • Sign off in eGrants for Title I
    • Catholic Schools – One sign off
    • Private/Christian – One sign off per school
  • Nonpublic schools may not receive funds (no checks) – only services.
    • LEA maintains fiscal control of all nonpublic funds.
    • LEA arranges all nonpublic services.
  • Equipment purchased with federal funds for nonpublic uses remains the property of the LEA
identifying eligible nonpublic children
Identifying Eligible Nonpublic Children
  • In order to be eligible for Title I services in a nonpublic school –
    • Child must reside in a participating Title I public school attendance area AND
    • Be educationally deprived.
  • Students must be selected based on multiple, educationally related, developmentally appropriate criteria (poverty is NOT a criteria).
  • Exempt:
    • Homeless
    • Two (2) preceding years in Head Start, Even Start, Early Reading First, Title I Preschool or Title I Part C (Migrant Education).
nonpublic involvement in other programs under nclb
Nonpublic Involvement in Other Programs under NCLB
  • Nonpublic Schools located within an LEA attendance area are eligible for services under:
    • Title II, Part A (Improving Teacher Quality)
      • If the LEAs portion of Professional Development is greater than the amount allocated through the IU then the LEA needs to send a check to the IU. Check the CARRYOVER section under Title II Part A
  • Funds for these programs are administered through the IUs
projects due dates
Projects – Due dates


1) Consolidated Application

Title I A, Title II A, Title III, and Neglected and Delinquent, if servicing.


School Improvement


reports due dates 2012 2013
Reports – Due Dates – 2012-2013
  • November 15 – Comparability
    • Found in eGrants - Link in the Consolidated Application.
  • December 15 – Neglected and Delinquent counts.
    • Collected by DFP liaison
  • December – Staff and Student Participation Data –
    • Via eGrants, Main menu, view previous years projects, 2011
tips for title i administrators
Tips for Title I Administrators
  • Learn to view Federal Programs from multiple perspectives
  • Seek help from veterans
  • Tap outside resources
  • Understand and control your Title I budget
  • Train your staff and delegate whenever you can
  • Be visible