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Mentoring for You and Your Trainees. Christina Surawicz, MD, MACG University of Washington School of Medicine. Learning Objectives. Identify barriers to mentoring Identify characteristic of good mentor/mentee How to build a good relationship Understand why mentoring fails.

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Mentoring for you and your trainees
Mentoring for You and Your Trainees

Christina Surawicz, MD, MACG

University of Washington School of Medicine


Learning objectives
Learning Objectives

  • Identify barriers to mentoring

  • Identify characteristic of good mentor/mentee

  • How to build a good relationship

  • Understand why mentoring fails



Barriers 1
Barriers - 1

  • Time – not enough

  • Knowing how to be a good mentor

    • Bad past experience

  • Knowing how to be a good mentee

  • Lack of support

  • Generation disconnects


Barriers 2
Barriers - 2

  • Not knowing where to start

  • Communication problems

  • Misaligned expectations


Barriers systematic review
Barriers – Systematic Review

  • Personal

    • Skills

    • Focus not aligned

  • Relationship

    • Competition

    • Bossy

    • Vulnerability

  • Structural

    • Lack of time

    • Lack of incentive

      (Sambunjak et al. JGIM 2009; 25:72-78)


Being a great mentor 1
Being a Great Mentor - 1

  • Willing to share your expertise

    • Academic

    • Skills

    • Networking

  • Available

    • Enough time

    • Accessible


Being a great mentor 2
Being a Great Mentor - 2

  • Believe in your mentee

    • Recognize their potential

    • Provide opportunities

  • Be honest

  • Provide feedback


Being a great mentee 1
Being a Great Mentee - 1

  • Respect mentors time

  • Take an active role

  • Follow through

  • Be open to new ideas


Being a great mentee 2
Being a Great Mentee - 2

  • Ask for feedback and listen - even when painful

  • Problem solving vs. whining

  • Take initiative


Mentor do and don ts
Mentor Do and Don’ts

Thanks to John Inadomi, MD, Division Head, Gastroenterology,

University of Washington


Stages of mentoring
Stages of Mentoring

Initiation

Initially hierarchical

Interactive sharing

Cultivation

Plan to independence

Separation

Redefinition

Collegial relationship

Thanks to Ellen Schur, MD Department of General Internal Medicine,

University of Washington, Zerzan et al, Acad Med 2009


Mentoring first steps 3 c s
Mentoring First Steps – 3 C’s

  • Clarify your values

  • Clarify your needs

  • Clear vision


Clarify your values
Clarify Your Values

  • What values do you respect?

  • Know what energizes you

  • Make sure your job is what you want to do


Clarify your needs
Clarify Your Needs

Skills?

Knowledge?

Confidence?

Networking?

Resources?


Clear vision
Clear Vision

3 month

1 year Goals

3 year

Be specific

Try to write something even if not sure.


Finding a mentor
Finding A Mentor

• Someone you know and respect

• In your department or outside

• Interviews (trial)

• Ask others


Choosing a mentor
Choosing a Mentor

  • Multiple mentors are helpful

  • Junior and senior mentors

  • Peer mentoring

  • Long distance mentors


Managing up
Managing Up

  • Let mentor know what you need

  • Find out how they like to receive information

  • Take responsibility for yourself

    (Zerzan et al. Acad Med 2009)


Cultivation agreement on structure and objectives
Cultivation: Agreement on Structure and Objectives

Key responsibilities & needs

Frequency of meetings

Make Relationship

A High Priority

Mutual expectations & goals

Confidentiality

Measures of success & progress

Thanks to Ellen Schur, MD

Department of General Internal

Medicine,

University of Washington


Cultivation managing up
Cultivation: Managing Up

  • Let your mentor know what you need

  • Set own goal schedule and stick to it

  • Be responsive to suggestions

  • Make yourself available, be flexible

  • Straightforward, bring up issues

  • Directly ask how success judged

  • Understand yourself and your mentor


Meetings
Meetings

  • Regular meeting schedule

  • Set agenda for meetings

  • Know what is expected of you

  • Actively inform what you are doing

  • As questions

  • Listen actively

    Use your mentor’s time wisely!



This case
This case

  • Mentee feedback

  • Mentor feedback


Why mentoring fails
Why Mentoring Fails

  • Mismatched goals

    Commitment

    Expectation

  • Not following own goals

  • Not listening to advice given

  • Not asking for help orwaiting too long to ask


Mentors most common complaints of failed mentoring
Mentors Most Common Complaints of Failed Mentoring

  • Mentee didn’t follow through

  • Mentee didn’t use mentor time wisely

  • Poor fit – Work style

    Personality


What are qualities of good mentor mentee relationship
What are Qualities of Good Mentor – Mentee Relationship?

  • Collaborative

  • Honest

  • Respectful of each other

    - Time

    - Energy

    - Goals

  • Moves mentee forward – account for both professional and personal goals


Strategies
Strategies

  • Personal – Train & educate

    Coaching

  • Relational – Foster relationships Contracts

  • Structural – Choice and availability

    Identify pool

    Enhance value Rewards

    Awards


Learning objectives1
Learning Objectives

  • Identify barriers to mentoring

  • Identify characteristic of good mentor/mentee

  • How to build a good relationship

  • Understand why mentoring fails


Bibliography
Bibliography

  • Zerzan JT, Hess R, Schur E, Phillips RS, Rigotti N. Making the most of mentors: a guide for mentees. Acad Med. 2009 Jan; 84(1):140-4

  • Lee A, Dennis C, Campbell P. Nature’s guide for mentors. Nature 2007; Jun 14; 447(7146):791-7.

  • Sambunjak D, Straus SE, Marusić A. Mentoring in academic medicine: a systematic review. JAMA 2006, Sept 6; 296(0):1103-15.

  • Kohan DE. Moving from Trainee to junior faculty: A brief guide. Physiologist, 2014; 57(1):3-6.


A pledge
A Pledge

When I go home I will …..


Being a mentor
Being a Mentor

  • Clarify my role as mentor

  • Change my mentor style

  • Be available to mentor others


Being a mentee
Being a Mentee

  • Find a mentor(s)

  • Clarify my role with my mentor

  • Find new avenues for mentoring

  • Establish a peer mentor group


Take a few minutes to think and write down 2 goals
Take a few minutes to think and write down 2 goals

  • Handout –

    University of Washington

    Mentoring Plan