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Conducting Research at the UW: How Environmental Health & Safety Can Assist You. Jude Van Buren, Director Environmental Health & Safety November 9, 2011 Gerberding Hall 142, University of Washington. Environmental Health and Safety (EH&S) Mission.

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conducting research at the uw how environmental health safety can assist you

Conducting Research at the UW: How Environmental Health & Safety Can Assist You

Jude Van Buren, DirectorEnvironmental Health & Safety

November 9, 2011

Gerberding Hall 142, University of Washington

environmental health and safety eh s mission
Environmental Health and Safety (EH&S) Mission
  • To support the University of Washington’s teaching, research, and service missions:
  • EH&S assists units in meeting their responsibility to:
  • provide a safe and healthful place of employment and learning
  • protect the environment

Faculty Brown Bag on Research

goal to provide information to you addressing
Goal: To provide information to you addressing:
  • How does UW EH&S assist you in your research agenda?
  • Importance of a culture of safety in a laboratory and academic environment
  • Risks of not meeting health and safety and environmental rules and guidelines
  • Importance of Employee accident reporting and prevention
  • Sources of information to assist you in addressing compliance and risk issues

Faculty Brown Bag on Research

working collaboratively with many university departments aps 10 1 eh s assures
Working collaboratively with many University Departments (APS 10.1) EH&S assures:
  • Accident Prevention
  • Occupational Health
  • Fire protection/Safety
  • Public health
  • Radiation Safety
  • Biological Safety
  • Chemical Safety
  • Hazardous materials disposal
  • Pollution control

Faculty Brown Bag on Research

since 2001 the world of research has changed
Since 2001: The World of Research has Changed

Media Blitz- bad press is easy press

New Facility requirements

Changed

Risk Perception

Boston Univ, Texas A&M

Hazardous Materials: Purchasing, Shipping and storage restrictions

More oversight: Universities are at risk for terrorism

Changed view of researchers: not trusted

Criminal sanctions: felony

FBI Background checks: *Biologicals: Select Agent staff clearance *Radiation“Trustworthy and Reliable” clearance

Faculty Brown Bag on Research

conducting research at the uw has many parallels to running a business
Conducting research at the UW has many parallels to running a business
  • You have employees to protect and supervise
  • You have materials

(biologicals/ chemicals/ radiation

  • You may have animals or plants under your care
  • You have procedures, methods and protocols for your processes
  • You have approvals and laws that govern your practices
  • You have a facility you need to maintain
  • You have neighbors you must consider

Faculty Brown Bag on Research

what are the risks of operating a research lab
What are the Risks of Operating a Research Lab?
  • Regulatory fines or restrictions
  • Acute or chronic health impact or death
  • Loss of ability to conduct research --negative publicity
  • UW Mission at risk

Faculty Brown Bag on Research

have these incidents happened
Have These Incidents Happened?
  • Unfortunately - YES! And at the University of Washington
  • Faculty – Felony conviction/headlines/Bad PR
  • Researcher – DOT fine
  • Student – Eye injury
  • Departments – FAA shipping fine)
  • Air Emissions fine -
  • Explosions/fires in Labs – loss of lab and research
  • Faculty award compromised by another colleague’s

lack of compliance

Faculty Brown Bag on Research

why is a culture of safety so essential
Why is a culture of safety so essential?
  • Chemical Safety Board video of 3 accidents in laboratories which caused serious accidents and death
  • http://www.csb.gov/videoroom/detail.aspx?VID=61
  • UCLA – death of research assistant
  • Dartmouth – death of faculty
  • Texas Tech – explosion caused severe injuries in Graduate student

Faculty Brown Bag on Research

accidents in labs do happen and you can make a difference
Accidents in labs DO HAPPEN –and YOU can make a Difference
  • !

Does your fume hood look like this?

Glass beaker explosion occurred here

Faculty Brown Bag on Research

eh s is here to assist you in preventing accidents
EH&S is here to assist YOU in preventing accidents

Shard of glass from explosion in hood broke 1” lab bench across room- injured senior researcher

Researcher was sitting here – injury resulted from glass shards

Faculty Brown Bag on Research

5 questions on sages that will engage eh s involvement in your research
5 questions on SAGES that will engage EH&S involvement in your research
  • EHS-1: Any Pathogenic Agents, Potential Biohazards, recombinant DNA, human tissues or cells, hazardous materials in animal studies or highly toxic chemicals? If YES – then:
  • EHS-2: Any involvement of acquisition, possession, use transfer or shipping of Select Agents, Exempted Select Agents or Toxins?
  • EHS-3: Generate hazardous waste without disposal options or mixed waste (radiation + Hazardous components) or multi-hazard waste (biological /hazardous /radiological components)?
  • EHS- 4: Involvement of uses of radiation: transuranics, gaseous alpha-emitters or intentional release of radionuclides to atmosphere?
  • EHS1-A: Does Sponsor require Institutional (UW EH&S) Safety Review of facility prior to submission to the sponsor.

Faculty Brown Bag on Research

if you are working with biological material or recombinant dna you must have
If you are working with biological material or recombinant DNA – you MUST have:
  • Biological Use Authorization (BUA) –
    • Institutional approval from EH&S and the Institutional Biosafety Committee (IBC). All work with Recombinant DNA, pathogenic organisms, human or non-human primate tissues (including all cell lines) or other biohazardous agents. http://www.ehs.washington.edu/rbsresplan/rpha.shtm
  • Biological Safety Manual use required and made available to staff http://www.ehs.washington.edu/rbsbiosafe/bsmanualindex.shtm
  • Biological Safety Training required by NIH for all of above research prior and annually for work with biohazards
      • In person class offered monthly – soon to be on-line
  • Bloodborne pathogen training (BBP) required when working with human blood, blood byproducts and human tissue – (new and annual trainings – in person and soon on-line)
  • ALL EH&S trainings at http://www.ehs.washington.edu/psotrain/corsdesc.shtm#initialbloodborne

Faculty Brown Bag on Research

if you are working with animals or hazardous materials you and your staff will need
If you are working with animals or hazardous materials – you and your staff will need :
  • Occupational Health Reviews:
  • All researchers and staff working with Animals
    • Must complete EH&S Animal Use Medical Screening (AUMS) Form - receive medical clearance. Review required prior to initiation (IACUC approval) and every 3 years. http://www.ehs.washington.edu/rbs/resocchealth.shtm#AUMS
    • All Animal Research using hazardous materials
      • IACUC approval requires Occupational Health Nurse (OHN) review of research involving biohazards, chemical hazards
      • OHN sends PI letter and IACUC recommendations about these hazards in their protocol
      • PI must review OHN recommendations with staff and adhere to vaccinations requirements where indicated and work safety practices including protocols and personal protective equipment
      • Highly hazardous chemicals are referred to EH&S Occupational Hygienist for follow up – possible lab visit and changes to protocols and SOPS to address hazards

Faculty Brown Bag on Research

if you are working with chemicals you must have engineering controls for chemical use
If you are working with chemicals: You must have engineering controls for chemical use
  • Appropriate room ventilation
  • Functional safety shower and eye wash
  • Fume hood with recent EH&S performance test
  • Appropriate chemical storage cabinets
  • Spill kits/secondary containment
  • Appropriate ventilation if using chemicals in a certified biosafety cabinet

Don’t retrofit by yourself – get professional help!

Faculty Brown Bag on Research

if you are working with chemicals you must have administrative controls for chemical use
If you are working with chemicals you must have administrative controls for chemical use
  • Chemical management training
    • Health Hazards from exposures
    • Operations
      • Use/storage/Personal Protective Equipment
      • Waste/ Spills
      • Standard Operating Procedures http://www.ehs.washington.edu/epo/chemmanage/index.shtm
  • Chemical inventory, MSDSs (material safety data) and emergency contacts (MyChem) http://www.ehs.washington.edu/epomychem/index.shtm
  • Training for shipping hazardous materials
  • Fire Department hazmat permit
  • EH&S approval for toxic gases http://www.ehs.washington.edu/fsohazmat/toxgas.shtm#approval
  • ALL EH&S trainings at http://www.ehs.washington.edu/psotrain/corsdesc.shtm#initialbloodborne

Faculty Brown Bag on Research

if you are working with radiological materials you must have
If you are working with radiological materials you MUST have:
  • Been granted Authorized Investigator (AUI) status by the EH&S Radiation Safety Office or be working under an existing AUI.
  • http://www.ehs.washington.edu/rsolabauth/rad_auth.shtm#forms
  • X-ray and laser generating equipment must registered with the Radiation Safety Office.
    • Training must be verified and inspection schedules established for x-ray producing equipment. 
    • Disposal of these items must be done properly. Users must notify the RSO prior to disposal. http://www.ehs.washington.edu/rso/index.shtm

Faculty Brown Bag on Research

as a business person you have employees that you must protect mentor and govern
As a business person you have employees that you must protect, mentor and govern
  • Responsibilities you must address for your employees welfare:
  • Report employee accidents
  • Employee must inform boss and EH&S http://www.ehs.washington.edu/ohsoars/index.shtm
  • 2.  Inform your employees of what they are working with:
    • Worker Right-to-Know Communications http://www.washington.edu/admin/rules//APS/12.05.html
    • Identify hazardous chemicals- label them appropriately, access Material Safety Data
  • Sheets (MSDSs) http://www.ehs.washington.edu/epomychem/msds.shtm
  • 3. Have a current Lab Safety manual http://www.ehs.washington.edu/manuals/lsm/and review it, have it in lab and make it available to staff
  • 4. Report chemicals in your lab in MyChem – chemical inventory database
  • http://www.ehs.washington.edu/epomychem/index.shtm

Faculty Brown Bag on Research

as a business person you have employees that you must protect mentor and govern1
As a business person you have employees that you must protect, mentor and govern
  • 5. Identify hazardous procedures and describe employee protective measures:
    • “Chemical” Lab http://www.ehs/washington.edu/manuals/lsm/lsm6.pdf
    • “Physical” Lab http://www.ehs.washington.edu/rbsresplan/ppe.shtm
  • 6. Know your Emergency Procedures / Plans
    • Ask your Department for their Health and Safety Plans and your building’s Emergency Evacuation and Operations Plan
  • 7. Staff Training- required trainings and trainings to educate new researchers and staff
    • Ensure all training is documented, keep training current, train all new staff http://www.ehs.washington.edu/manuals/lsm/lsm7.pdf

Faculty Brown Bag on Research

examples of costs of not following procedures protocols regulations
Examples of costs of not following procedures/protocols/regulations

Cost of fine > $10,000 to Metro

  • Failure of researcher to properly dispose of hazardous waste (fine could have exceeded $10,000 fine -2010)
  • Violation of air operating permit from EPA resulted in a $350,000 fine – 2006
    • 2010 another $22,000 fine)
  • Failure to protect workers (>$1,500 per event, $12,000)
  • $33,000 fine levied vs. UW for explosion and violation of FAA shipping regulations (2010)
  • Loss of labs and research

Costs for “dumpster diving” = $800

Faculty Brown Bag on Research

educational materials created for your use by eh s campus partners
Educational Materials created for your use by EH&S & campus partners
  • On-line trainings:
  • Radiation
  • Bloodborne pathogen (BBP)
  • Biological Safety
  • Asbestos
  • Most recently – PI Guide found at:
  • http://www.ehs.washington.edu/Manuals/piguide.pdf

Faculty Brown Bag on Research

slide22

Education and Outreach: Chemical

Waste Handling/Storage/Disposal

  • Project Goal: Improve
  • EH&S outreach and training tools related to chemical waste disposal and chemical safety.
  • School of Medicine
  • Tina Sheldon (co-chair)
  • Barbara Loveseth
  • Dr. Ray Monnat
  • EH&S
  • Dave Lundstrom (co-chair)
  • Douglas Gallucci
  • Dr. Megan Kogut
  • Diana Sartorius

Faculty Brown Bag on Research

health threats to our employees our most important resource
Health threats to our employees, our most important resource
  • Employees are injured/exposed at work and costs of injuries and disabilities are increasing
  • Worker health and safety citations - L&I cites UW for unsafe work practices, lack of required employee training and failure to support workplace H&S committees
  • Worker’s compensation claims
  • costs are increasing
  • Types of injuries more severe
  • and more costly: electrocutions,
  • infected bites, slips and falls,
  • spills to eyes/face

Faculty Brown Bag on Research

examples of jobs with special ergonomic issues animal technician jobs
Examples of jobs with special ergonomic issues: Animal technician jobs
  • Awkward Postures
  • Forward reach/lift (change cages)
  • Overhead reach (top rack rows)
  • Kneeling, crawling, crouching, forward bending
  • Wrist & neck bending
  • Lifting large animals (> 200 lbs. pigs)
  • Repetition: Gripping / Pinching / Rotation
  • Twisting on/off water bottle caps
  • “Pinching” cages
  • Carrying and dumping cages
  • Forceps use
  • Forceful exertions
  • Lifting animals, bedding, feed bags, water bottle racks

Faculty Brown Bag on Research

reporting all accidents and near misses assists university in addressing risks
Reporting all accidents and near misses assists University in addressing risks
  • Accident reporting of all on the job accidents/injuries/near misses to UW employees – at off site locations as well (BBP exposures included)
  • Report all within 24 hours via Online Accident Reporting System (OARS)http://www.ehs.washington.edu/ohsoars/index.shtm
  • Report any serious or fatal incident that requires hospitalization to EH&S within 8 hours of knowledge of incident- 206.543.7262 or afterhours UWPD at 911 and ask them to page EH&S
  • (NOTE: Medical centers employees use PSN to report- hospitalizations require call to EH&S as above).

Faculty Brown Bag on Research

accident injury prevention training and guidelines provided by eh s for you
Accident/Injury prevention training and guidelines provided by EH&S for you
  • Safety plan
  • Specific job training for certain jobs with ergonomic strain or repetitive motion
  • Accident reporting and investigation
  • Health and Safety committees accident review
  • Supervisor follow-up to remove cause
  • Accident prevention training and tips

Faculty Brown Bag on Research

four points to remember about your role as a pi in l ab s afety
Four Points to Remember about Your Role as a PI in Lab Safety
  • Work safely and make sure your students and employees work safety
  • Ensure all lab employees know and follow Standard Operating Procedures (SOPs)
  • Follow University Administrative Policy Statements (APS) regarding health and safety
  • Our job is to assist you to be successful! EH&S Phone: (206) 543-7262

EH&S Website: www.ehs.washington.edu

Faculty Brown Bag on Research

summary points
Summary points:
  • Operating a full research agenda is like running a business - Worker and campus environmental health and safety is essential to your business and the University’s mission of research and teaching.
  • EH&S is the liaison with regulators – call us to assist
  • Report accidents within 7 days
  • Preventing accidents, and fostering a culture of safety is a proactive way to avoid loss of research, trusted reputation, citations, injured workers, claims costs and environmental fines - EH&S is here to assist you
  • Questions?

Faculty Brown Bag on Research

thank you
Thank you!
  • Jude Van Buren Dr.PHDirector
  • Environmental Health
  • And Safety
  • judev@uw.edu206.616.4146Hall Health
  • Room 229

Faculty Brown Bag on Research