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A16 Allocation & Financial Reporting

A16 Allocation & Financial Reporting. A16 Allocation & Financial Reporting. Starting FFY15, A16 is broken into three categories: Outreach Responsive Energy Self-Sufficiency Proactive Energy Self-Sufficiency. A16 Allocation & Financial Reporting.

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A16 Allocation & Financial Reporting

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  1. A16 Allocation & Financial Reporting

  2. A16 Allocation & Financial Reporting • Starting FFY15, A16 is broken into three categories: • Outreach • Responsive Energy Self-Sufficiency • Proactive Energy Self-Sufficiency

  3. A16 Allocation & Financial Reporting • On the “Allocate Fund” screen in eHEAT, you will only see two “funds”: • A16 Outreach & Responsive ESS • A16 Proactive ESS

  4. A16 Allocation & Financial Reporting ESS

  5. A16 Allocation & Financial Reporting • A16 Outreach & Responsive ESS is the total amount for Outreach and Responsive ESS • A16 Proactive ESS funds will only be allocated for approved Proactive ESS proposals

  6. A16 Allocation & Financial Reporting

  7. A16 Allocation & Financial Reporting • For A16 Outreach & Responsive ESS funds, SPs will have to approve separate amounts for: • Outreach • Responsive ESS

  8. A16 Allocation & Financial Reporting A16 Outreach & Responsive ESS Combined Total A16 Outreach & Responsive ESS Separate Budgeted Amounts

  9. A16 Allocation & Financial Reporting • Starting in FFY15, Outreach cannot exceed 50% of the total potential A16 allocation for any Service Provider • When inputting the Outreach & Responsive ESS budget amounts, eHEAT will not allow the Outreach amount to exceed 50% of the total potential A16 allocation. • Note: 50% of the total for A16 is equal to 2/3 of the Outreach/Proactive ESS allocation (2/3 * 3/4 = 50%)

  10. A16 Allocation & Financial Reporting In this case, Outreach is > 2/3 of Outreach/Responsive ESS Allocation, or 50% of the total A16 allocation

  11. A16 Allocation & Financial Reporting • When funds are allocated, SPs will receive an NFA that looks like this:

  12. A16 Allocation & Financial Reporting Notice: NFA lists only the two funds. A16 Outreach & Responsive ESS is the combined total for the two categories, allowing SPs to manage their own distribution between Outreach and Responsive ESS. • When funds are allocated, SPs will receive an NFA that looks like this:

  13. A16 Allocation & Financial Reporting • A16 expenditures must be reported on the FSR, as in the past. • Change from FFY14: Expenditures must be separated into each of the three categories: • Outreach • Responsive ESS • Proactive ESS (if applicable)

  14. A16 Allocation & Financial Reporting

  15. A16 Allocation & Financial Reporting Implementation • Screens will change After October 15, 2014 • This allows to report FFY14 Final FSR • After that, once you look at past years the ‘Assurance16’ budget and reporting information from past years: • The information will be in the ‘A16 Outreach & Responsive ESS’ fields

  16. A16 Allocation & Financial Reporting • SPs need to be sure to set up systems to track A16 expenditures by each of the 3 A16 expense categories • EAP coordinators should use this presentation to train their fiscal staff • If fiscal staff have any questions, they should contact the EAP A16 Coordinator, Michael Schmitz at: 651-539-1812 or michael.schmitz@state.mn.us

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