Risk map tool for Collection Risk Management

1. Risk maptool forCollection Risk Management Marja Peek Research Department ICN Netherlands Institute for Cultural Heritage Amsterdam ICMS Conference Québec September 2009

2. Netherlands Institute for Cultural heritage

3. Collection Risk ManagementICN Research program 2009-2012

4. International cooperation

5. ICN research program CRM • Develop user friendly method for CRM by practical tools (e.g. risk maps) • Disseminate the method, knowledge and tools by presentations, workshops and publications (Collection Risk Management Handbook)

6. Heritage profession Goals: Passing on cultural heritage collections to next generations with maximum values and maximum access, now and in the future Taking well-considered decisions about the spending of means to reach that goal Setting priorities!

7. Collection risk management Establish the context Identify risks Risk assessment Analyse risks Monitor and review Communicate and consult Evaluate risks Options for risk reduction Treat risks Preventive & interventive conservation Hk hk Emergency preparedness & response Implement Based on AS/NZS 4360:2004 Risk Management

8. Agents of deteriorationAfter Michalski and Waller Security Facilities • Physical forces • Fire • Water • Thieves and vandals • Pest and plants • Radiation • Contamination • Incorrect Temp • Incorrect RH • Dissociation Preventive conservation Collections Registration

9. Types of riskAfter Waller Catastrophic Disasters Significant Impact Incidents Mild Degradation processes Rare Sporadic Continual Probability

10. the possibility of loss Risk is of cultural value ChanceXEffect ProbabilityXImpact LikelihoodXConsequence How soon?XHow bad? Scenario

11. All the zillion causes and sources All the zillion effects and losses

12. Cause or source Barrier 1 Barrier 2 Barrier 3 Object Effect or damage

13. How often? Cause or source Barrier 1 Which barriers are there? Barrier 2 How effective are these barriers? Barrier 3 Which objects damaged? Object How does damage look? Effect or damage What is the loss of value to each affected object? How much of collection value will be affected?

14. Object

15. Unsafe practice Arson Fire in neighbourhood Building systems Small equipment Fire Identification tool - causes Object

16. Unsafe practice Arson Fire in neighbourhood Operational - procedures Building Electronics - systems Building systems Small equipment Operational - procedures Building Electronics - systems Identification – basis for analysis Object

17. Unsafe practice 32% Arson 30% Fire in neighbourhood 10% Operational - procedures Building Electronics - systems Building systems 20% Small equipment 8% Operational - procedures Building Electronics - systems Analysis tool – “quantify” Object

18. Zooming in on one barrier: Unsafe practice Arson Fire in neighbourhood O - Instructions, fire watch Surveillance rounds, keeping clean, extinguish agreement with neighbours B - Fire resistant materials Fire resistant materials, physical barrier Fire wall, space E - Detection, alarm Detection, alarm Detection, alarm ? ? ? Which barriers are there? How effective are these barriers? What do they cost? (in five years from now)

19. Dia van CL s en/of tabel Source: Jean Tétreault, Fire Risk Assessment for Collections in Museums, J.CAC vol. 33, 2008

20. Reducing risks…. • Reduce Likelihood and/or Impact • Going back to risk map – where are barriers missing or weak? • Procedures - O • Technical solutions – B & E • Conservation • Emergency preparedness