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California State University Early Assessment Program - PowerPoint PPT Presentation

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California State University Early Assessment Program
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  1. California State University Early Assessment Program Elk Grove Unified School District Program Practices

  2. Presentation Outline • Timeline of events • Exam administration activities • Mailing EAP results to students and parents • Distribution of EAP results to sites • District communication of results • Support for students EGUSD - Research and Evaluation November 2005

  3. Timeline of Events • January • Notification to students of upcoming EAP exam • February • Sites distribute EAP test memo from CSU to all 11th grade English classes • April • Students complete the EAP portion of the STAR exam • August • EAP results arrive • Load results to student information system • Mail EAP results to students and parents • Distribution of EAP results to sites • A copy of the superintendent’s cover letter • Student results roster • Samples of student reports EGUSD - Research and Evaluation November 2005

  4. Timeline of Events Cont. • September • District communication of results • To principals and secondary education directors • A copy of the superintendent’s cover letter • Table summary of EAP results for each school, the district, comparative districts, the county and state • Samples of student reports • PowerPoint presentation of results • Board communication for EAP • Table summary of EAP results for each school, the district, comparative districts, the county and state November • Review district EAP process and procedures EGUSD - Research and Evaluation November 2005

  5. Exam Administration Activities • Test notification • Forward CSU EAP letter to students • Notify sites of EAP testing window and materials return deadline • Remind sites to set aside special testing time for EAP essay and that both the essay and the MC items must be completed • Test administration and processing • Train sites in test administration procedures • Check in all EAP materials after testing • Pack and send materials to the scoring center • Load results to student information system EGUSD - Research and Evaluation November 2005

  6. Mail EAP Results Home to Students and Parents • Mailing logistics and costs • Create address labels using student ID numbers from the EAP results file • Two days of temp hire to mail out letters • Total cost to mail 3,400 results was $1,550 • Cover letter from the superintendent’s office • Brief overview of EAP program • Who results are forwarded to • Alternative EPT and ELM exemption methods EGUSD - Research and Evaluation November 2005

  7. Distribution of EAP Results to Sites • Site results packet includes • A copy of the superintendent’s cover letter • Student results roster • CSU EAP roster • Excel file roster • Samples of student reports • Unconditionally exempt • Conditionally exempt • Not exempt • Results packets also sent to District Head Counselor EGUSD - Research and Evaluation November 2005

  8. District Communication of Results • To principals and secondary education directors • A copy of the superintendent’s cover letter • Table summary of EAP results for each school, the district, comparative districts, the county, and state • Samples of student reports • PowerPoint presentation of results • Board communication for EAP EGUSD - Research and Evaluation November 2005

  9. Example Results Table EGUSD - Research and Evaluation November 2005

  10. Example Results PowerPoint • The results presentation includes • EAP Introduction • Assessments used • EAP Results • Definition of exempt and non exempt status • For English Language Arts and mathematics • Table of schools results • Comparative district results • Distribution of results • EAP resources EGUSD - Research and Evaluation November 2005

  11. Example Board Communication EGUSD - Research and Evaluation November 2005

  12. Support for Students • Incorporation of EAP results into a college-going website for counselors (under development) • The need to revise our results cover letter to students to discuss issues of not-passing • Professional learning opportunities • Staff opinions • District use of EAP curricular components • Process for parents who are non-native speakers • A proposal to a local community to allow EAP results to exempt students from placement exams EGUSD - Research and Evaluation November 2005

  13. Sample Table of CSU, UC and CCC Prerequisites EGUSD - Research and Evaluation November 2005

  14. For More Information Contact Melissa Neuburger Elk Grove Unified School District Research and Evaluation (916) 686-7764 research@EGUSD.net EGUSD - Research and Evaluation November 2005