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Hockey Club Website and Management App Development

This business case presents the problems with the current hockey club's registration process and website, and proposes the development of a new website and management application to address these issues. The solution aims to improve the registration process, centralize member information, reduce website maintenance costs, and increase membership. The benefits include cost savings, additional revenue, improved communication, and an enhanced club image. The costs, feasibility, and timeline of the project are also discussed.

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Hockey Club Website and Management App Development

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  1. Hockey Club Website and Management Application DevelopmentBusiness Case Presented by Marc Pelteret at FTI on 16 April 2012

  2. Agenda • Problems • Project objectives • Solution • Benefits • Costs • Feasibility • Conclusion Hockey Club Website and Management Application Development – Business Case

  3. Problems • Cumbersome paper-based registration process • For members • For the committee • No central repository of up-to-date member information • Current website • Costly to maintain, often out of date • Visually unappealing • Committee e-mails – use of private addresses Hockey Club Website and Management Application Development – Business Case

  4. Project objectives • Create improved registration process • Members: easy-to-use form • Committee: easier to capture information • Facility to centrally maintain/access member information • Reduce time/cost of updating Website content • Improve look of Website • Provide committee with club-specific e-mail addresses • Increase membership by 4 members per year for 5 years Hockey Club Website and Management Application Development – Business Case

  5. Solution Solution Hockey Club Website and Management Application Development – Business Case

  6. Benefits • Cost savings • Form paper and capture • Current Website maintenance • Additional revenue • Improved communication  better event attendance  more bar revenue • Improved image  more members • Advertising on Website  + $ Hockey Club Website and Management Application Development – Business Case

  7. Benefits • Raising club’s image • New look of Website • Regularly updated Website content • Registration form is innovative, improves member experience • Branded portfolio e-mail addresses – professionalism • Online form saves member/committee time • Central database aids committee Hockey Club Website and Management Application Development – Business Case

  8. Costs • Project cost • Project management, analysis and development • 121 hours, R36 300 • Higher than budgeted R25 000 (by 45%) • Operating costs • Web hosting , domain registration, developer support • R135 per month • Lower than budgeted R250 $ Hockey Club Website and Management Application Development – Business Case

  9. Feasibility $ • Financial • Payback period: 3 years • Net present value (NPV): R35 854 • Return on investment: 77.3% • Business • Aligned with club’s goals and drivers • Will enhance the club’s image Hockey Club Website and Management Application Development – Business Case

  10. Feasibility • Technical • Not locked into vendors – source code is a deliverable, Web host migration straight-forward • Operational • Training on managing system for the committee • Solution will cut down committee’s workload • Operating cost lower than specified budget Hockey Club Website and Management Application Development – Business Case

  11. Feasibility • Time • Initial investigation: 2 April • Establish project: 19 April • Detailed analysis: 25 April • Solution design: 14 May • Solution construction: 16 May • Implementation: 30 May • Post-implementation review: 8 June • Set deadline: 30 September Hockey Club Website and Management Application Development – Business Case

  12. Questions?

  13. Conclusion • Project is of benefit to the club, financially and otherwise • However, exceeds budget • But will pay for itself in approximately 3 years • Will be completed before deadline • Time to spare in case of issues • Recommendation: proceed if additional finance can be found for budget Hockey Club Website and Management Application Development – Business Case

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