Pay Equity Bureau WEIGHTING OF FACTORS and Sub-Factors
Weighting What is weighting? • Weighting represents the value or importance given to each of the factors and subsequently sub-factors. • The value or importance depends on the organizations’ goals, objectives and mission.
Considerations • There is no universal “weighting” • Should reflect the value of the organization • Should not discriminate against women or men
How is it determined? • Determine what is valued by the organization • Discuss and agree on principles • Should groups of similar factors have equal weights? • Should the weighting of each factor be of sufficient size to be meaningful? (so that all individual factors add value)
Guidelines • As a general rule, no sub-factor should be weighted at less than 5% or more than 15% • The total of the weights assigned to each factor equals 100% (=1000 points) • The total of the weight assigned to each sub-factor equals the weight assigned to the factor
Factors The four key factors used to measure the value of the work are: skill, effort, responsibility and working conditions. For instance: • Qualifications • Responsibilities • Required Effort • Working Conditions
Sub-Factors In order to conduct an exhaustive, balanced analysis, the four factors are broken down into 10 sub-factors, which will allow you to consider all of the important aspects of the work carried out
Qualification The sub-factors for the Qualification factor are: • Education • Experience • Dexterity and Coordination
Responsibility The sub-factors for the Responsibility factor are: • Accountability/Decision Making • Communication/Interpersonal Relations • Supervision
Required Effort The sub-factors for the Required Effort factor are: • Intellectual Effort • Concentration and Sensory Attention • Physical Effort
Working Conditions The sub-factor for the Working Conditions factor is: • Inconveniences and inherent risks
Determining Weights of Sub-factors Reminder – As a general rule, no sub-factor should be less than 5% or more than 15%
Arithmetic Progression Formula Once you have determined the weights for each sub-factor, you will be able to determine the value for each level within the sub-factor by using the following arithmetic progression formula:
An example It has been determined that the Education sub-factor has been weighted at 14% (140 points). The level required for this job has been determined to be 1 and there are 7 levels within the sub-factor.
Converting ratings into total points • The point value of each level will be used to determine the total point value of each job. • To ensure objectivity, compare all the rating decisions made to previous rating decisions of similar and/or related positions. • Further reassessment may be required if some jobs seem out of place.