EEA Grants Norway Grants Reporting on programme output and outcomes Brussels 20 November 2012
Shifting focus from monitoring resources to measuring outcomes • Fromreporting on whatisbeingdone to what has been achieved
Project level information • Programme Operators are responsible for submitting information related to each approved project • Programme Operators have to submit this within 15 days after project contract conclusion • A project level information template is available on the FMO web-site until it has been finalised in DoRIS
PROJECT LEVEL INFORMATION TEMPLATE http://www.eeagrants.org/id/3192
1. Basic Information • Title and ID number
2. Project summary • Each project needs a summary which includes the project’s expected outcome, main outputs and justification for the project • Why is the project needed? • What is the objective? • What is the project expected to achieve (outcome)? • How will the project address these challenges (outputs)? • Who is expected to benefit? (Target groups) • What will the partnership achieve?
3. Project partnerships planned • Describe how each project partner will contribute to the achievement of the project’s objective and what role the partner will play in the project
4. Timeline • Start date of the project • Expected duration
5. Geographical target • Nuts codes: • NUTS Level 0 – National level • NUTS Level 1 – Macro regional level • NUTS Level 2 – Regional level • NUTS Level 3 – Provincial level
6. Project Outcome • Which Programme Area is the project addressing? • Which Programme Expected Outcome is the project objective contributing to? • Which Programme Expected output is the project outcome contributing to?
7. Project Target Group(s) • The project promoter shall identify the main target group(s) which benefit from the project
8. Project specific information • 8.1 Sector coding • 8.2 Sector codes (PA10) – can use 2 codes • 8.3 Project measures • 8.4 Information specific to research projects under any Programme Area
9. Policy Markers • 9.1 Gender equality • 9.2 Anti-corruption
10. Financial information • For all projects the grant amount and the grant rate shall be provided in Euros. • Show the amount allocated to each partner
11. Project completion date • Enter the date on which the project has been completed
12. Financial information at project completion • Actual disbursement to the project at projects completion
13. Summary of project results • Why was the project needed? How will results be sustained? • What was the objective, and to what extent was it reached? • What was the outcome, and to what extent was it reached? • Which outputs were delivered? • How were the beneficiaries involved? What was the main benefit? • What did the donor partnership achieve?
14. Project partnershipachieved results • Describe how each project partner has contributed to the achievement of the project objective and what role the partners played
Conclusion • The project level information will provide you and the FMO with basic statistics on each project • The project summaries will provide you and the FMO with basic information on what the project plans to achieve and which Programme Output and Outcome it will contribute to
Challenges • The PO is expected to aggregate project results and report on how they collectively have contributed to the Programme • The PO is expected to analyse the programme’s contribution to the overall objective and outcomes of the programme area
Challenges • Managing for results aims at improved efficiency; therefore, it is essential to be selective • Keep the results reporting system as simple, cost-effective, and user-friendly as possible
Continuous learning • Use results information for management learning and decision-making, as well as for reporting and accountability.
Expectation for the first Annual Programme Report • Expand on justification (in programme proposal) for why this programme is needed • Use baseline data if available • Describe the context (situation within the sector) using national data and the relevance of the programme • Expand on risk analysis • If there has been an open call, assess the projects selected and how they will contribute to the Programme Outcomes • Describe expectations to strengthened bilateral relations