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Elementary Parish and School Financial Update. Secretariat for Education Department for Catholic Schools 2005-2006. Background Information. Why the Policies for Financing Elementary Schools were needed. Consolidated Operating (Deficit)/Surplus Parishes with Schools Millions of Dollars.

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elementary parish and school financial update

Elementary Parish and School Financial Update

Secretariat for Education

Department for Catholic Schools

2005-2006

background information

Background Information

Why the Policies for Financing Elementary Schools were needed.

policy summary
Policy Summary
  • Basic Funding Formula
    • Tuition 60%
    • Subsidy 25%
    • Development/Fundraising 10%
    • Other 5%
  • All parishes give 10% minimum (35% maximum) of income
  • No borrowing to finance operating deficits
slide7
The following positive trends have occurred since the new policies were promulgated in May of 1995.
utility history and projection parishes with schools millions
Utility History and ProjectionParishes with Schools(Millions)

Gas is expected to increase about 50% and electric at least 15%.

catholic pk to 8 enrollment history thousands
Catholic PK to 8 Enrollment History(Thousands)

A large portion of this decline is in the City of Pittsburgh. City public schools have experienced similar or greater declines than city Catholic schools.

public pk to 8 enrollment history allegheny beaver butler lawrence washington
Public PK to 8 Enrollment History(Allegheny, Beaver, Butler, Lawrence, Washington)

Decline between 1999-2000 and 2003-04 was 6,300 students or 2.3%. Projected decline to 2013-204 is over 39,000 or 14.5%.

public pk to 8 enrollment history allegheny county
Public PK to 8 Enrollment History(Allegheny County)

Decline between 1999-2000 and 2003-04 was 5,300 students or 3.0%. Projected decline to 2013-204 is over 26,000 or 16%.

critical parishes schools
Critical Parishes/Schools
  • About 30 parishes with schools are in critical financial condition.
  • About 10 parishes without schools are in critical financial condition
critical parishes schools next steps
Critical Parishes/Schools: Next Steps

1. Individual meetings will be held with diocesan staff to thoroughly review operations and budget assumptions

2. School and parish budgets must be balanced and include a reasonable amount of debt service for re-paying accumulated debt

3. Parish subsidy may need to be significantly reduced or even temporarily eliminated in order to balance the parish budget

critical parishes schools next steps32
Critical Parishes/Schools: Next Steps

4. No borrowing of funds for operations will be permitted

5. All bills need to be paid including employee benefits/insurance. Any residual debt will be included as an expense in the following year’s operating budget with tuition increased accordingly.

critical parishes schools next steps33
Critical Parishes/Schools: Next Steps

6. Expense reductions, including staff and programs, need to implemented

7. Tuition will be set at the rates needed and may require significant increases.

critical parishes schools next steps34
Critical Parishes/Schools: Next Steps

8. Viable enrollment goals with registration deadlines will be set

9. Elementary school grant funds will decrease necessitating a reduction in grants

checklist for all schools to remain financially viable
Checklist for All SchoolsTo Remain Financially Viable

1. Establish a balanced school budget:

a. Project a reasonable enrollment

b. Include only the amount of subsidy the parish can afford

c. Determine a reasonable amount of fund raising based on history

d. Include your (reduced) elementary grant

checklist for all schools to remain financially viable36
Checklist for All SchoolsTo Remain Financially Viable

e. Add any liabilities from previous school year (e.g. unpaid bills, advanced tuition used)

f. Include accurate expense amounts for utilities, benefits and insurance.

g. Critically examine staffing levels each year in relation to enrollment and adjust.

checklist for all schools to remain financially viable37
Checklist for All SchoolsTo Remain Financially Viable

h. Reduce expense, including staff, where possible.

i. Increase tuition in order to balance.

2. Pay all insurance bills (primarily employee benefits) on time and in full.

3. Encourage parents to apply for aid.

checklist for all schools to remain financially viable38
Checklist for All SchoolsTo Remain Financially Viable

4. Do not re-enroll families with unpaid tuition balances unless funding is secured to pay the balance in full.

5. Share financial information with parents via letters and meetings.

6. Call diocesan staff for assistance and support.

goals for quality education
Goals for Quality Education
  • Faith Formation/Catholic Identity
  • Academic Excellence
  • Support from Parents and Community
  • Financial Stability
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