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Real-time Monitoring

Real-time Monitoring. Defining Monitoring Proper Controls and Policies. Topics Covered. Reporting Timely, Relevant, Accurate Controls Controls Example A few stats Policies Roles, Permissions, SAF. TE Workflow Example. Reporting. Timely

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Real-time Monitoring

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  1. Real-time Monitoring Defining Monitoring Proper Controls and Policies.

  2. Topics Covered Reporting Timely, Relevant, Accurate Controls Controls Example A few stats Policies Roles, Permissions, SAF

  3. TE Workflow Example

  4. Reporting • Timely • Real time Environments offer best monitoring characteristics • Data quality and compliance problems are surfaced sooner and corrected earlier • Relevant • ‘Drill-down’ reporting to actual transactions • Specific user associations to activities • Accurate • Capture all transaction data through electronic file uploads, credit card integration, cXML Punchout transactions. • Fewer data entry errors means less human intervention and more accurate processing.

  5. Controls • Controls Example • BU Hierarchy (FIGURE) • SAF (FIGURE) • Budget (FIGURE) • User Permissions, Roles (FIGURE) • TE Category Example (FIGURE) • Stats • Adoption of Electronic controls (FIGURE) • Best Practices in Innovation

  6. Policies • Roles • Proxies • ‘Bucketed’ Permission Sets • Permissions • User Access and Experience Layout • Visible internal control structure (Figure) • SAF • Signature Authority Concept • Approval hierarchy • Signing amounts • ‘No Limit’ Approvers • Ad-hoc Approvers • Workflow • Object Audits • Tracking changes in system

  7. Summary • Monitoring in Real-time • Highly Configurable Systems • Appropriate Levels of authorization • Controls Auditable in Real-time • Budget Limits, Flagging, Category Controls • Automate Data Entry, Transaction Capture • Business Process Acceptance • DMAIC (six sigma)

  8. Q&A • Mike WelshEVP Marketing & User Experiencemwelsh@expensewatch.com866.399.2824 x 202 • Thank You • Try it For yourself • http://www.expensewatch.com • http://www.expensewatchessential.com

  9. Controls Figure • BU Hierarchy • Tracking SAF • Users • Association of Transactions • Roles • Permission ‘Buckets’ Return

  10. Controls Figure • Signature Authority • Match to Permissions • Within Heirarchy • Over/Under Limit • Monitor SAF • Printable SAF Return

  11. Controls Figure • Discreet Controls • Upload-able (Admin) • Editable (permission) • By Business Unit Return

  12. Controls Figure • Permission by transaction type and report view Return

  13. Controls Figure • Category/Attribute flexibility • Flagging • Alternate limits Return

  14. Expense Reports: Case in Point • Reimbursement process is slow and costly to both employees and administrators • Average expense report is handled by four people • Reimbursement cycle can take up to 27 days • Average cost of processing can exceed $34 per report • Issues with SOX compliance and fraud detection • Policies are great, but difficult to enforce Return

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