ACE Training Scenario

1. ACE Training Scenario Steve Spehn, ACE Operational Manager Gina Wade, ACE Project Scientist

2. Training Scenario Agenda • Introductory session of ACE • Introduce some basic aspects of collaboration and the advantages of creating and/or joining groups in ACE • ACE functionality demonstrated • Create user account • Groups list in ACE • Public and Private group visibility in ACE • Join a public group • Chat with group members • Share a document with group members • Share an image with group members • Group members make an announcement in group • ACE team member will share KML/KMZ file with group

3. Training Scenario (1 of 10) • Brief overview of ACE • ACE Twitter and ACE Facebook • Open a Workspace • Public/private groups • Show ACE Catalog • Display Chat feature • Help, FAQ, ACE Support Twitter • ACE Feedback • Tutorials [mp4 and PDF]

4. Training Scenario (2 of 10)

5. Training Scenario (3 of 10) • Select and open one of the suggested Internet browsers • Go to https://ace.arsc.edu/ • Click on ‘Register’ • Provide necessary information • Please provide a valid email address for your user account • Click on ‘Create new account’ • After receiving email confirming account approval • Click on link in email confirming account approval • Log in and create password • Click ‘Save’ Welcome to ACE

6. Training Scenario (4 of 10) • Click on ‘Groups’ tab along top menu in ACE • Join ‘Technical Review and Interchange Meeting [TRIM]’ group • Click on ‘Subscribe’ in Groups chart • This is a public group, all ACE users can self-join • Share a document with the group • Under ‘Add Group Document Content’, click on ‘Files (documents and images)’ • Provide necessary information for your document • Please name document ‘[ACEUserName]’s Document’ • Upload your document as an attachment • Share your own document • Click ‘Save’

7. Training Scenario (5 of 10) • Chat with fellow group members • In the lower left corner of ACE, click on ‘Chatrooms’ • If you do not see ‘Chatrooms’ in the bottom left portion of your screen, then, first click the word balloon icon in the bottom right portion of the screen to activate the ACE Chat capability

8. Training Scenario (6 of 10) • Make an Announcement in the group • Under ‘Add Group Document Content’, click on ‘Announcement’ • Provide necessary information • Please name Announcement ‘[ACEUserName]’s Announcement’ • Click on ‘Save’

9. Training Scenario (7 of 10) • Share an image with the group • Under ‘Add Group Document Content’, click on ‘Files (documents and images)’ • Provide necessary information for image that you are sharing • Please name image ‘[ACEUserName]’s Image’ • Upload your image as an attachment • Share your own image • Click on ‘Save’

10. Training Scenario (8 of 10) • Open a shared document from another group member in ‘Technical Review and Interchange Meeting [TRIM]’ group • In ‘Technical Review and Interchange Meeting [TRIM]’ group, scroll down to ‘Group Content’ header • Select shared document from fellow group member that you would like to view [ACEusername’s document] • Click on the name of the group content containing the shared document • Click on the link under ‘Attachments’

11. Training Scenario (9 of 10) • Open a shared image from another group member in ‘Technical Review and Interchange Meeting [TRIM]’ group • In ‘Technical Review and Interchange Meeting [TRIM]’ group, scroll down to ‘Group Content’ header • Select the group content [shared image]that you would like to view • Click on the name of the group content • Click on the link under ‘Attachments’

12. Training Scenario (10 of 10) • ACE team member demonstrates how to share a KML/KMZ file with fellow group members

13. Training Recap & Scenario Prep • Join a Public Group • Communicate with default Group chatroom • Upload Group content • Document • Map data • Construct a common Workspace • Share Workspace with the Group