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Essential Guidelines for Updating HAVBED: Step-by-Step Instructions for States

When the state receives the HAVBED activation alert, it must acknowledge receipt within 15 minutes. The state has 4 hours to update the available and staffed bed counts, with ongoing updates required if the event continues, up to twice daily. Useful links include the HRTS and HAVBED production pages. To update bed counts, access the necessary report, expand to the desired TN EMS region, enter edit mode, and save changes for all 8 regions. Always keep your HRTS report handy.

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Essential Guidelines for Updating HAVBED: Step-by-Step Instructions for States

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  1. Requirements • When the State Receives the Alert that the HAvBed has been activated the state must acknowledge receipt of the alert within 15 minutes • Call (202) 619-7800 • Email havbedhelpdesk@hhs.gov • The State has 4 Hrs to completely update Available and Staffed Bed Counts. • There may ongoing update requirement if the event is ongoing, The frequency is no more than twice a day

  2. Important Links to Accomplish • https://hrts.tn.gov • The HRTS Production Page • https://havbed.hhs.gov/v3/ • The Havbed Production Page • http://health.state.tn.us/TEMARR/index.shtml • The TEMARR Landing Page

  3. HRTS • HRTS Administration

  4. HRTS Select the Current bed Availability by Region for HAVBED

  5. HRTSthe report below is produced for the user. You can print the report or save it in excel. You’ll use this to report data to Havbed. Print it and have it available when you log into HavBed to preform the updates

  6. Havbed v3Select View/Edit Bed Availability

  7. HavBEdExpand Tennessee. Use the Button You have to expand 3 times until you get to edit

  8. HavBed

  9. HavBedYou have to expand 3 times until you see the TN EMS Region you want to Edit. It’s a hot link click it and the beds and service page will come up

  10. HavBedThis is a view screen select Edit “Top Right” to go into edit mode

  11. HavBedThe Red “edit Bed Counts” lets you know you are in Edit Mode” . On this page you edit Available bed counts and staff bed counts, Use the check boxes below to indicate which hospitals are part of the update, For us just select all

  12. HavBedOnce your done select save changes and repeat this process for all 8 regions. Remember to have your HRTS report with you to update bed counts

  13. HavBed Sequence to Edit/Update Beds Repeat Steps for All 8 EMS Regions

  14. The is the HavBed Home page “Manage user” is where you go to add and modify users. Click Manage Users to add or modify current users

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