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HOTEL AGREEMENTS 2009 Office of General Counsel

HOTEL AGREEMENTS 2009 Office of General Counsel. Mark Gentle , Attorney mgentle@utsystem.edu 499-4502. PLANNED TRAINING. December 7 and 15 Standard Forms Focus on New Master Hotel Agreement Will Discuss UT Austin Hotel Agreement More later. 2. STANDARD UNIVERSITY FORMS- Advantages.

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HOTEL AGREEMENTS 2009 Office of General Counsel

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  1. HOTEL AGREEMENTS 2009Office of General Counsel Mark Gentle, Attorney mgentle@utsystem.edu 499-4502

  2. PLANNED TRAINING • December 7 and 15 • Standard Forms • Focus on New Master Hotel Agreement • Will Discuss UT Austin Hotel Agreement • More later 2

  3. STANDARD UNIVERSITY FORMS- Advantages • Contain the Provisions Mandated by Texas Law • Provide Negotiating Flexibility • Allow Changes in Service Requirements 3

  4. STANDARD UNIVERSITY MASTER AGREEMENT • UT System Offices with Delegated Authority • Austin Area • Annual Master Agreement with Event Agreements for each Event 4

  5. STANDARD UNIVERSITY HOTEL AGREEMENT • For events not subject to the Master Agreement • Known as the UT Austin Hotel Agreement • http://www.utexas.edu/business/vp/contracts_agreements/forms/Hotel_Agrmnt.doc 5

  6. LEGAL REVIEW • OGC Intake Form • Requested timeline for review • Important background information • Funding source • Potential for cancellation or reduced attendance • Anticipated spend per category 6

  7. LEGAL REVIEW • Key Points • Start with appropriate Standard Hotel Agreement • Reduce all “understandings” to writing in the Agreement • Highlight or redline changes made to standard form 7

  8. LEGAL REVIEW • Identify/reduce risk to the System • Cancellation clause • Attrition • Guest rooms • Food/beverage • Audio/visual • Miscellaneous charges 8

  9. TRAINING GOALS!... • PRACTICAL ADVICE TO STREAMLINE THE PROCESS • NEGOTIATION STRATEGIES • DETAILED REVIEW OF AGREEMENTS • ADDRESS TOPICS RELEVANT TO YOUR PROGRAM 9

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