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  1. Product Assurance Provision Training for Suppliers Supplier Documentation Training

  2. Why Documentation Training? • Documentation provides Marvin Group companies with objective evidence that hardware delivered by the supply chain meets contractual requirements. • Documentation errors require correction just as hardware discrepancies do. This results in delays in payment for impacted product delivered, delays in production at Marvin Group companies, delays in delivery to the Customer, and delays of needed product to the Warfighter. DELAYS = LOSS FOR ALL INVOLVED

  3. Why Documentation Training? • The majority of documentation errors by suppliers is a result of not fully understanding the requirements imposed by the Marvin Group purchase orders. • This training will provide some basic instruction on where to locate requirements within the purchase order and a more thorough exploration of individual purchase order clauses, known as Product Assurance Provisions (PAP), that affect supplier documentation.

  4. The Marvin Group purchase order contains documentation requirements as free type text or PAP clauses. The supplier must have a complete understanding of both type of instructions to be successful. Free type text Web address for PAP clauses PAP clauses can be listed by number and title or just by number Listing of PAP clauses applicable to this PO

  5. PAP Clause Basics The contents of PAP clauses can be found on the web at this address: http://www.marvingroup.com/ Scroll to the bottom of the page and click on “Supplier Information”

  6. PAP Clause Basics Click on “Product Assurance Provisions” Remember this for later

  7. PAP Clause Basics A “DocShots” box will appear and you can view or print the PAP detail applicable to your purchase order This button will enlarge the picture This tab will allow scrolling down the page

  8. Understanding Documentation Requirements • Now that we understand the PO structure and where to find the PAP clause detail, we will dissect the individual PAP clauses where misinterpretation has caused the most documentation errors. • As a Marvin Group supplier, you must have a thorough understanding of your purchase order requirements before you produce and ship product. If you do not understand the purchase order or PAP direction, you must contact your Marvin Group Buyer or Supplier Quality representative before you acknowledge or start work on a Marvin Group contract.

  9. Product Assurance Provision Training for Suppliers PAP 5: MEC or MLS Source Inspection

  10. PAP 5: MEC or MLS Source Inspection 5. MEC or MLS SOURCE INSPECTION Source inspection by an authorized MEC or MLS Quality Assurance Representative is required prior to shipment of items from your plant. Supplier shall receive notification with this Purchase Order or prior notification that will include the authorized source inspector(s) along with the applicable instructions. Supplier shall notify the source inspector at least (48) hours prior to availability of supplies for inspection. Supplier shall provide necessary equipment and space to perform inspection, test and validation. The Supplier shall submit to the source inspector (and include in the completed delivery package) the parts ready for inspection (not packaged), all required paperwork and certifications, and an inspection check sheet that covers all applicable drawing dimensions/notes, Purchase Order and/or Change Order requirements, AQL Level sampled (PAP 54) and inspection equipment used. (Use referenced MEC Form F-865 Production Lot Inspection Results Evaluation Form or equivalent for the inspection check sheet.) Refer to PAP 24 for First Article Inspections (FAI) requirements. When supplier is not ready at the time coordinated by the supplier for inspection or test, Marvin may debit the supplier the additional cost of inspection or test. Production Lot Inspection Results Evaluation Form If your PO has PAP 5 then Source Inspection is required prior to shipment. Not having a Source Inspection stamp on supplier shipping documentation is a significant documentation error

  11. PAP 5: MEC or MLS Source Inspection 5. MEC or MLS SOURCE INSPECTION Source inspection by an authorized MEC or MLS Quality Assurance Representative is required prior to shipment of items from your plant. Supplier shall receive notification with this Purchase Order or prior notification that will include the authorized source inspector(s) along with the applicable instructions. Supplier shall notify the source inspector at least (48) hours prior to availability of supplies for inspection. Supplier shall provide necessary equipment and space to perform inspection, test and validation. The Supplier shall submit to the source inspector (and include in the completed delivery package) the parts ready for inspection (not packaged), all required paperwork and certifications, and an inspection check sheet that covers all applicable drawing dimensions/notes, Purchase Order and/or Change Order requirements, AQL Level sampled (PAP 54) and inspection equipment used. (Use referenced MEC Form F-865 Production Lot Inspection Results Evaluation Form or equivalent for the inspection check sheet.) Refer to PAP 24 for First Article Inspections (FAI) requirements. When supplier is not ready at the time coordinated by the supplier for inspection or test, Marvin may debit the supplier the additional cost of inspection or test. Production Lot Inspection Results Evaluation Form The Marvin Group will provide you with contact information for your Source Inspector. If you do not receive this information contact your Marvin Group Buyer or Supplier Quality representative. Suppliers shall provide their Source Inspector with a minimum of 48 hours notice before the need for source inspection, and will provide all necessary support (personnel, equipment, space) to facilitate the source inspection.

  12. PAP 5: MEC or MLS Source Inspection 5. MEC or MLS SOURCE INSPECTION Source inspection by an authorized MEC or MLS Quality Assurance Representative is required prior to shipment of items from your plant. Supplier shall receive notification with this Purchase Order or prior notification that will include the authorized source inspector(s) along with the applicable instructions. Supplier shall notify the source inspector at least (48) hours prior to availability of supplies for inspection. Supplier shall provide necessary equipment and space to perform inspection, test and validation. The Supplier shall submit to the source inspector (and include in the completed delivery package) the parts ready for inspection (not packaged), all required paperwork and certifications, and an inspection check sheet that covers all applicable drawing dimensions/notes, Purchase Order and/or Change Order requirements, AQL Level sampled (PAP 54) and inspection equipment used. (Use referenced MEC Form F-865 Production Lot Inspection Results Evaluation Form or equivalent for the inspection check sheet.) Refer to PAP 24 for First Article Inspections (FAI) requirements. When supplier is not ready at the time coordinated by the supplier for inspection or test, Marvin may debit the supplier the additional cost of inspection or test. Production Lot Inspection Results Evaluation Form You are responsible to provide the Source Inspector with: Parts ready for inspection (not packed) All associated documentation (shipper, certifications, shop traveler, PO) and Completed MEC Form F-865 (or supplier equivalent) Link for Form F-865 is located at the end of the PAP 5 text.

  13. PAP 5: MEC or MLS Source Inspection 5. MEC or MLS SOURCE INSPECTION Source inspection by an authorized MEC or MLS Quality Assurance Representative is required prior to shipment of items from your plant. Supplier shall receive notification with this Purchase Order or prior notification that will include the authorized source inspector(s) along with the applicable instructions. Supplier shall notify the source inspector at least (48) hours prior to availability of supplies for inspection. Supplier shall provide necessary equipment and space to perform inspection, test and validation. The Supplier shall submit to the source inspector (and include in the completed delivery package) the parts ready for inspection (not packaged), all required paperwork and certifications, and an inspection check sheet that covers all applicable drawing dimensions/notes, Purchase Order and/or Change Order requirements, AQL Level sampled (PAP 54) and inspection equipment used. (Use referenced MEC Form F-865 Production Lot Inspection Results Evaluation Form or equivalent for the inspection check sheet.) Refer to PAP 24 for First Article Inspections (FAI) requirements. When supplier is not ready at the time coordinated by the supplier for inspection or test, Marvin may debit the supplier the additional cost of inspection or test. Production Lot Inspection Results Evaluation Form If PAP 24 is listed on your PO, a First Article report per AS9102 shall be submitted for review to the Source Inspector at the time of the source inspection.

  14. PAP 5: MEC or MLS Source Inspection 5. MEC or MLS SOURCE INSPECTION Source inspection by an authorized MEC or MLS Quality Assurance Representative is required prior to shipment of items from your plant. Supplier shall receive notification with this Purchase Order or prior notification that will include the authorized source inspector(s) along with the applicable instructions. Supplier shall notify the source inspector at least (48) hours prior to availability of supplies for inspection. Supplier shall provide necessary equipment and space to perform inspection, test and validation. The Supplier shall submit to the source inspector (and include in the completed delivery package) the parts ready for inspection (not packaged), all required paperwork and certifications, and an inspection check sheet that covers all applicable drawing dimensions/notes, Purchase Order and/or Change Order requirements, AQL Level sampled (PAP 54) and inspection equipment used. (Use referenced MEC Form F-865 Production Lot Inspection Results Evaluation Form or equivalent for the inspection check sheet.) Refer to PAP 24 for First Article Inspections (FAI) requirements. When supplier is not ready at the time coordinated by the supplier for inspection or test, Marvin may debit the supplier the additional cost of inspection or test. Production Lot Inspection Results Evaluation Form If the Source Inspector determines that your company is not ready for source inspection after arrival at the mutually agreed time, the Marvin Group may charge you the costs to complete the source inspection at another time.

  15. Product Assurance Provision Training for Suppliers PAP 15: Certified Processes

  16. PAP 15: Certified Processes If you and/or your sub-tier supplier perform processing or testing in accordance with Industry or Prime Contractor specifications, you shall provide certificates covering the processing or testing. Processing includes such activities as chemical cleaning, plating, painting, welding, etc. Testing includes activities such as penetrant, mag-particle, radiographic, and hardness testing. 15. CERTIFIED PROCESSES Suppliers and their sub-tier suppliers performing processes and/or testing shall provide certifications with each shipment. Certifications shall include: • supplier name, • P.O. No., • Part No., applicable Dash No. and revision, • Quantity, • Indication of the process or test being performed and revision, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • In addition, NDI certifications shall include: • Number of items inspected/accepted/rejected, • List of acceptance criteria, • Identification by name or stamp the individual performing the accept/reject process and level of proficiency.

  17. PAP 15: Certified Processes The certificate shall include the name of the company performing the process or test, your PO number (if performed by a sub-tier) and the Marvin Group PO number, the part and dash number processed, or tested, the drawing revision level of the part, the part quantity, and the processing or testing specification number and revision level. 15. CERTIFIED PROCESSES Suppliers and their sub-tier suppliers performing processes and/or testing shall provide certifications with each shipment. Certifications shall include: • supplier name, • P.O. No., • Part No., applicable Dash No. and revision, • Quantity, • Indication of the process or test being performed and revision, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • In addition, NDI certifications shall include: • Number of items inspected/accepted/rejected, • List of acceptance criteria, • Identification by name or stamp the individual performing the accept/reject process and level of proficiency.

  18. PAP 15: Certified Processes 15. CERTIFIED PROCESSES Suppliers and their sub-tier suppliers performing processes and/or testing shall provide certifications with each shipment. Certifications shall include: • supplier name, • P.O. No., • Part No., applicable Dash No. and revision, • Quantity, • Indication of the process or test being performed and revision, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • In addition, NDI certifications shall include: • Number of items inspected/accepted/rejected, • List of acceptance criteria, • Identification by name or stamp the individual performing the accept/reject process and level of proficiency. All processing or testing certificates shall include the raw material heat lot and (or) batch number, on the documentation /certification. Marvin provided material, heat lot and (or) batch number information will be furnished to you.

  19. PAP 15: Certified Processes 15. CERTIFIED PROCESSES Suppliers and their sub-tier suppliers performing processes and/or testing shall provide certifications with each shipment. Certifications shall include: • supplier name, • P.O. No., • Part No., applicable Dash No. and revision, • Quantity, • Indication of the process or test being performed and revision, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • In addition, NDI certifications shall include: • Number of items inspected/accepted/rejected, • List of acceptance criteria, • Identification by name or stamp the individual performing the accept/reject process and level of proficiency. If you or your sub-tier supplier are performing Non-destructive Inspection (NDI) testing, the certification shall also include the quantity inspected with accepted/rejected results, the acceptance criteria from the testing specification, the name and/or stamp of the individual evaluating the testing, and their proficiency level (Level I, II, III)

  20. Certified Process Certification Example Supplier name Part number, dash number, and revision PO number Process specification number and revision Quantity Heat lot number

  21. Product Assurance Provision Training for Suppliers PAP 16: Certification (COC)

  22. PAP 16: Certification (COC) Your company must provide a Certificate of Conformance (or Compliance) for each shipment of items to the Marvin Group. 16. CERTIFICATION (COC) Certificate of Conformance or Certificate of Compliance, as applicable, must accompany each shipment of materials. Certificates must include the • Supplier name, • MEC or MLS Purchase Order, • Part Number, • Revision, • Quantity, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • Certifications must contain the signature and title of the • authorized Supplier representative responsible for • certifications. • MEC or MLS Quality Assurance reserves the right to request • test data supporting the Certifications. • When requested, Supplier shall forward this data to MEC or • MLS within five (5) working days.

  23. PAP 16: Certification (COC) 16. CERTIFICATION (COC) Certificate of Conformance or Certificate of Compliance, as applicable, must accompany each shipment of materials. Certificates must include the • Supplier name, • MEC or MLS Purchase Order, • Part Number, • Revision, • Quantity, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • Certifications must contain the signature and title of the • authorized Supplier representative responsible for • certifications. • MEC or MLS Quality Assurance reserves the right to request • test data supporting the Certifications. • When requested, Supplier shall forward this data to MEC or • MLS within five (5) working days. The certificate shall include the name of your company, the Marvin Group PO number, the part number, the drawing revision level of the part, and the part quantity being shipped to the Marvin Group.

  24. PAP 16: Certification (COC) 16. CERTIFICATION (COC) Certificate of Conformance or Certificate of Compliance, as applicable, must accompany each shipment of materials. Certificates must include the • Supplier name, • MEC or MLS Purchase Order, • Part Number, • Revision, • Quantity, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • Certifications must contain the signature and title of the • authorized Supplier representative responsible for • certifications. • MEC or MLS Quality Assurance reserves the right to request • test data supporting the Certifications. • When requested, Supplier shall forward this data to MEC or • MLS within five (5) working days. All processing or testing certificates shall include the raw material heat lot and (or) batch number, on the documentation /certification. Marvin provided material, heat lot and (or) batch number information will be furnished to you.

  25. PAP 16: Certification (COC) 16. CERTIFICATION (COC) Certificate of Conformance or Certificate of Compliance, as applicable, must accompany each shipment of materials. Certificates must include the • Supplier name, • MEC or MLS Purchase Order, • Part Number, • Revision, • Quantity, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • Certifications must contain the signature and title of the • authorized Supplier representative responsible for • certifications. • MEC or MLS Quality Assurance reserves the right to request • test data supporting the Certifications. • When requested, Supplier shall forward this data to MEC or • MLS within five (5) working days. The certificate shall bear a signature and title of the individual authorized by your company to attest that articles covered by the certification comply fully with all engineering and contractual requirements. This signature acknowledges liability of your company if the articles delivered are found to be non-compliant.

  26. PAP 16: Certification (COC) 16. CERTIFICATION (COC) Certificate of Conformance or Certificate of Compliance, as applicable, must accompany each shipment of materials. Certificates must include the • Supplier name, • MEC or MLS Purchase Order, • Part Number, • Revision, • Quantity, • Indication of heat and/or lot no., when applicable. Heat lot data information will be forwarded to supplier via MEC memo shipper accompanying the raw material shipment or, in the case of drop shipments, by e-mail from the MEC Receiving Department representative or by the respective buyer. • Certifications must contain the signature and title of the • authorized Supplier representative responsible for • certifications. • MEC or MLS Quality Assurance reserves the right to request • test data supporting the Certifications. When requested, • Supplier shall forward this data to MEC orMLS within five • (5) working days. The Marvin Group may, at any time, request additional supporting data for the article being certified. You shall furnish this data upon request within 5 working days.

  27. Certification (COC) Example Supplier name Part number Marvin Group PO number Quantity Heat lot number Part revision Certification statement Certification authority title and signature

  28. Product Assurance Provision Training for Suppliers PAP 18: Test Reports

  29. PAP 18: Test Reports If performance tests are required per engineering or specification, the acceptance test procedure reports (ATP) shall be furnished to the Marvin Group with each delivery. If the articles require serialization, the testing shall be accomplished and results recorded for each serial number. 18. TEST REPORTS Supplier and their sub-tier suppliers shall furnish performance test data for tests conducted on, and identifiable to the article(s) submitted (by serial number), when applicable. Performance test reports must contain the signature and title of the person (or traceable inspector stamp) responsible for the tests. Particular emphasis shall be given to characteristics that cannot be verified at MEC or MLS facility. Traceability to MEC or MLS purchase order is required. NOTE: Unless otherwise specified in the body of the Purchase Order, this requirement is not applicable to “Standard Catalog Hardware” (i.e., part or material that conforms to an established industry or national authority published specification, having all characteristics identified by text description, national/military standard drawing or catalog item).

  30. PAP 18: Test Reports 18. TEST REPORTS Supplier and their sub-tier suppliers shall furnish performance test data for tests conducted on, and identifiable to the article(s) submitted (by serial number), when applicable. Performance test reports must contain the signature and title of the person (or traceable inspector stamp) responsible for the tests. Particular emphasis shall be given to characteristics that cannot be verified at MEC or MLS facility. Traceability to MEC or MLS purchase order is required. NOTE: Unless otherwise specified in the body of the Purchase Order, this requirement is not applicable to “Standard Catalog Hardware” (i.e., part or material that conforms to an established industry or national authority published specification, having all characteristics identified by text description, national/military standard drawing or catalog item). Performance test/ATP reports shall contain the signature and title (or inspection stamp) of the individual performing the tests.

  31. PAP 18: Test Reports 18. TEST REPORTS Supplier and their sub-tier suppliers shall furnish performance test data for tests conducted on, and identifiable to the article(s) submitted (by serial number), when applicable. Performance test reports must contain the signature and title of the person (or traceable inspector stamp) responsible for the tests. Particular emphasis shall be given to characteristics that cannot be verified at MEC or MLS facility. Traceability to MEC or MLS purchase order is required. NOTE: Unless otherwise specified in the body of the Purchase Order, this requirement is not applicable to “Standard Catalog Hardware” (i.e., part or material that conforms to an established industry or national authority published specification, having all characteristics identified by text description, national/military standard drawing or catalog item). When conducting performance testing, the attributes evaluated using specialized test stands or equipment only available at your (or your sub-tier supplier) facility must have the testing results recorded on the test report.

  32. PAP 18: Test Reports 18. TEST REPORTS Supplier and their sub-tier suppliers shall furnish performance test data for tests conducted on, and identifiable to the article(s) submitted (by serial number), when applicable. Performance test reports must contain the signature and title of the person (or traceable inspector stamp) responsible for the tests. Particular emphasis shall be given to characteristics that cannot be verified at MEC or MLS facility. Traceability to MEC or MLS purchase order is required. NOTE: Unless otherwise specified in the body of the Purchase Order, this requirement is not applicable to “Standard Catalog Hardware” (i.e., part or material that conforms to an established industry or national authority published specification, having all characteristics identified by text description, national/military standard drawing or catalog item). Within the test report document, you shall maintain traceability back to your Marvin Group PO via your internal job number.

  33. PAP 18: Test Reports 18. TEST REPORTS Supplier and their sub-tier suppliers shall furnish performance test data for tests conducted on, and identifiable to the article(s) submitted (by serial number), when applicable. Performance test reports must contain the signature and title of the person (or traceable inspector stamp) responsible for the tests. Particular emphasis shall be given to characteristics that cannot be verified at MEC or MLS facility. Traceability to MEC or MLS purchase order is required. NOTE: Unless otherwise specified in the body of the Purchase Order, this requirement is not applicable to “Standard Catalog Hardware” (i.e., part or material that conforms to an established industry or national authority published specification, having all characteristics identified by text description, national/military standard drawing or catalog item). Unless required by “free-type” text within your Marvin Group PO, this PAP clause does not apply to standard catalog hardware (parts such as fasteners, bolts, nutplates, etc.) where acceptance testing may be required per specification.

  34. Performance Test Report Example Actual test results recorded Serial number Part number Marvin Group PO number Technician Stamp

  35. Product Assurance Provision Training for Suppliers PAP 19: Raw Material Certifications

  36. PAP 19: Raw Material Certifications PAP 19. RAW MATERIAL CERTIFICATION Supplier and their sub-tier suppliers shall include a copy of the Raw Material Original Mill Certification bearing the company name, signature and title of an authorized representative of the company.  Material must meet any contractual requirements as stated in the Purchase Order (PO), and any applicable DFARs.  Traceability to MEC or MLS purchase order is required.  In addition: For Aluminum: The Raw Material Certification shall include heat or lot number, type, grade, and applicable specification of the raw material(s) used to manufacture the purchased item. For Steel and Specialty Metals: The Raw Material Original Mill Certification shall include the chemical analysis and physical test reports and any required secondary independent test laboratory certification(s) with each shipment.  Reports must include heat or lot number, the applicable specification of the raw material, and actual results of the test. When you or your sub-tier supplier furnish the material to produce articles for the Marvin Group, you must include the original mill certification with shipment. The certification will bear the signature and title of the authorized individual from the producing mill. The Marvin Group will only accept material certifications from the producing mill, not from material distributors.

  37. PAP 19: Raw Material Certifications PAP 19. RAW MATERIAL CERTIFICATION Supplier and their sub-tier suppliers shall include a copy of the Raw Material Original Mill Certification bearing the company name, signature and title of an authorized representative of the company.  Material must meet any contractual requirements as stated in the Purchase Order (PO), and any applicable DFARs.  Traceability to MEC or MLS purchase order is required.  In addition: For Aluminum: The Raw Material Certification shall include heat or lot number, type, grade, and applicable specification of the raw material(s) used to manufacture the purchased item. For Steel and Specialty Metals: The Raw Material Original Mill Certification shall include the chemical analysis and physical test reports and any required secondary independent test laboratory certification(s) with each shipment.  Reports must include heat or lot number, the applicable specification of the raw material, and actual results of the test. Supplier furnished material must meet all engineering, and contractual requirements, and comply with DFAR requirements stipulated in the Marvin Group PO.

  38. PAP 19: Raw Material Certifications PAP 19. RAW MATERIAL CERTIFICATION Supplier and their sub-tier suppliers shall include a copy of the Raw Material Original Mill Certification bearing the company name, signature and title of an authorized representative of the company.  Material must meet any contractual requirements as stated in the Purchase Order (PO), and any applicable DFARs.  Traceability to MEC or MLS purchase order is required.  In addition: For Aluminum: The Raw Material Certification shall include heat or lot number, type, grade, and applicable specification of the raw material(s) used to manufacture the purchased item. For Steel and Specialty Metals: The Raw Material Original Mill Certification shall include the chemical analysis and physical test reports and any required secondary independent test laboratory certification(s) with each shipment.  Reports must include heat or lot number, the applicable specification of the raw material, and actual results of the test. The raw material certifications must be traceable to your Marvin Group PO via your material PO and internal job number. For example, your shop traveler identified with your job number can cross reference both the Marvin PO and the material certification number.

  39. PAP 19: Raw Material Certifications PAP 19. RAW MATERIAL CERTIFICATION Supplier and their sub-tier suppliers shall include a copy of the Raw Material Original Mill Certification bearing the company name, signature and title of an authorized representative of the company.  Material must meet any contractual requirements as stated in the Purchase Order (PO), and any applicable DFARs.  Traceability to MEC or MLS purchase order is required.  In addition: For Aluminum: The Raw Material Certification shall include heat or lot number, type, grade, and applicable specification of the raw material(s) used to manufacture the purchased item. For Steel and Specialty Metals: The Raw Material Original Mill Certification shall include the chemical analysis and physical test reports and any required secondary independent test laboratory certification(s) with each shipment.  Reports must include heat or lot number, the applicable specification of the raw material, and actual results of the test. For aluminum alloys, the minimum content of the raw material certifications shall include heat or lot control number, material type, grade, and applicable material specification.

  40. PAP 19: Raw Material Certifications PAP 19. RAW MATERIAL CERTIFICATION Supplier and their sub-tier suppliers shall include a copy of the Raw Material Original Mill Certification bearing the company name, signature and title of an authorized representative of the company.  Material must meet any contractual requirements as stated in the Purchase Order (PO), and any applicable DFARs.  Traceability to MEC or MLS purchase order is required.  In addition: For Aluminum: The Raw Material Certification shall include heat or lot number, type, grade, and applicable specification of the raw material(s) used to manufacture the purchased item. For Steel and Specialty Metals: The Raw Material Original Mill Certification shall include the chemical analysis and physical test reports and any required secondary independent test laboratory certification(s) with each shipment.  Reports must include heat or lot number, the applicable specification of the raw material, and actual results of the test. For all other metals (other than aluminum) the minimum content of the raw material certifications shall include the heat or lot control number, the applicable material specification, and the chemical analysis and physical mechanical properties test results. If any secondary chemical/physical testing performed at an independent lab is required, those test results are also required with each shipment.

  41. Aluminum Mill Certification Example (1 of 2) Certification authority title and signature Producing mill name Marvin Group supplier PO number and part order number for traceability Material description and specification Heat lot number

  42. Aluminum Mill Certification Example (2 of 2) DFAR compliance statement In this example, page 2 contains the Chemical and Physical properties for this material type

  43. Steel Mill Certification Example Marvin Group PO number for traceability Producing mill name Heat lot number Material description and specification Chemical and Physical properties test results DFAR compliance statement Certification authority title and signature

  44. Product Assurance Provision Training for Suppliers PAP 24: First Article Required

  45. PAP 24: First Article Required 24. FIRST ARTICLE REQUIRED On the first initial production run/part, First Article Inspection (FAI) shall be performed in accordance with the requirements of AS9102 (“Aerospace First Article Inspection Requirement”), per the revision level established at time of purchase order issuance. First Article Inspection shall be performed priorto product acceptance and/or shipment to MEC/MLS. A new/ Delta First Article Inspection shall be required if: • A design or process change has been made that affects the original First Article and is applicable only to those characteristics affected by the change; or • A break in Production which exceeds 24 months; or • A change in facilities utilized to produce the article has taken place. Your company is required to perform a first article inspection (FAI), documented on a first article inspection report (FAIR) on a first production run part in accordance with AS9102 (Revision level in effect at time of Marvin Group PO issuance)

  46. PAP 24: First Article Required 24. FIRST ARTICLE REQUIRED On the first initial production run/part, First Article Inspection (FAI) shall be performed in accordance with the requirements of AS9102 (“Aerospace First Article Inspection Requirement”), per the revision level established at time of purchase order issuance. First Article Inspection shall be performed prior to product acceptance and/or shipment to MEC/MLS. A new/ Delta First Article Inspection shall be required if: • A design or process change has been made that affects the original First Article and is applicable only to those characteristics affected by the change; or • A break in Production which exceeds 24 months; or • A change in facilities utilized to produce the article has taken place. The FAI shall be completed prior to further production acceptance, and before shipment to the Marvin Group. Note: When an FAI occurs the output is always recorded on a FAIR!

  47. PAP 24: First Article Required 24. FIRST ARTICLE REQUIRED On the first initial production run/part, First Article Inspection (FAI) shall be performed in accordance with the requirements of AS9102 (“Aerospace First Article Inspection Requirement”), per the revision level established at time of purchase order issuance. First Article Inspection shall be performed priorto product acceptance and/or shipment to MEC/MLS. A new/ Delta First Article Inspection shall be required if: • A design or process change has been made that affects the original First Article and is applicable only to those characteristics affected by the change; or • A break in Production which exceeds 24 months; or • A change in facilities utilized to produce the article has taken place. The FAI will remain in effect until a design or process change affects the subject part. At that time a partial (often referred to as “delta”) FAI shall be performed to address the characteristics affected by the change(s). A completely new FAI will be required if the subject part has not been produced in more than 2 years, or the manufacturing takes place at a new location.

  48. PAP 24: First Article Required • 24. FIRST ARTICLE REQUIRED (CONTINUED) The following Items shall not require FAI, unless otherwise directed by Buyer: • Standard hardware and standard electronic parts (AN, MS standard hardware, JSF, etc.), • Commercial Off-the-Shelf (“COTS”) Items, • Metallic (plate, bar, rod, etc.) and non-metallic (paints, sealants, adhesives, etc.) raw materials, • Items that have been returned by Buyer for repair. The supplier’s AS9102 report shall provide, as a minimum: Purchase Order (PO) number, part number, revision level, part name, Supplier’s name, drawing requirements (including tolerances) & Heat Lot Number, method used to obtain results and actual results of each measurement. Part(s) used for the inspection shall be identified when shipped to MEC/MLS as “first article inspection sample”. All required and optional fields on FAI Report Forms shall be completed. In addition, any FAI report form generated shall not contain open fields. To ensure each field of the FAI has been reviewed, the supplier shall mark all Non Applicable fields as “N/A” and shall give a brief explanation for each. Standard hardware, commercial (COTS) parts, metallic raw materials, consumable items, and parts returned to you for repair do not require a FAI.

  49. PAP 24: First Article Required • 24. FIRST ARTICLE REQUIRED (CONTINUED) The following Items shall not require FAI, unless otherwise directed by Buyer: • Standard hardware and standard electronic parts (AN, MS standard hardware, JSF, etc.), • Commercial Off-the-Shelf (“COTS”) Items, • Metallic (plate, bar, rod, etc.) and non-metallic (paints, sealants, adhesives, etc.) raw materials, • Items that have been returned by Buyer for repair. The supplier’s AS9102 report shall provide, as a minimum: Purchase Order (PO) number, part number, revision level, part name, Supplier’s name, drawing requirements (including tolerances) & Heat Lot Number, method used to obtain results and actual results of each measurement. Part(s) used for the inspection shall be identified when shipped to MEC/MLS as “first article inspection sample”. All required and optional fields on FAI Report Forms shall be completed. In addition, any FAI report form generated shall not contain open fields. To ensure each field of the FAI has been reviewed, the supplier shall mark all Non Applicable fields as “N/A” and shall give a brief explanation for each. Minimum content of the FAIR shall include: Marvin PO number Part number Part revision level Part name Your company’s name Part features and tolerances Raw material heat lot number Method used to inspect the feature Measurement results

  50. PAP 24: First Article Required • 24. FIRST ARTICLE REQUIRED (CONTINUED) The following Items shall not require FAI, unless otherwise directed by Buyer: • Standard hardware and standard electronic parts (AN, MS standard hardware, JSF, etc.), • Commercial Off-the-Shelf (“COTS”) Items, • Metallic (plate, bar, rod, etc.) and non-metallic (paints, sealants, adhesives, etc.) raw materials, • Items that have been returned by Buyer for repair. The supplier’s AS9102 report shall provide, as a minimum: Purchase Order (PO) number, part number, revision level, part name, Supplier’s name, drawing requirements (including tolerances) & Heat Lot Number, method used to obtain results and actual results of each measurement. Part(s) used for the inspection shall be identified when shipped to MEC/MLS as “first article inspection sample”. All required and optional fields on FAI Report Forms shall be completed. In addition, any FAI report form generated shall not contain open fields. To ensure each field of the FAI has been reviewed, the supplier shall mark all Non Applicable fields as “N/A” and shall give a brief explanation for each. The part(s) used for the FAI shall be clearly identified as “First Article Inspection Sample”