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R*STARS. Relational Standard Accounting & Reporting System. Overview. The accounting system of the State Treasurer’s Office R41 = Agency Code for UMBC Only method of transferring to/from other Institutions & Agencies 2 categories of accounts: Appropriated & Unappropriated. A c c o u n t s.

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R*STARS

Relational Standard Accounting & Reporting System


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Overview

  • The accounting system of the State Treasurer’s Office

  • R41 = Agency Code for UMBC

  • Only method of transferring to/from other Institutions & Agencies

  • 2 categories of accounts:

    • Appropriated & Unappropriated


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A c c o u n t s

  • B3100

  • B3120

  • B3124

  • B3134

  • B3199


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Appropriated Account

  • B3100

  • Is UMBC’s State funded budget

  • Recognition of revenue & charge of expenditures is applied

    • Fund 40, 43, 46, 48

  • All R41Transactions

    • Deposits, payments, journal entries

    • InterAgency transactions “to” other Universities & Agencies [processed by AP]

  • PeopleSoft GL is reconciled to B3100


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    Unappropriated Accounts

    • All Others: B3120, B3124, B3134 & B3199

    • Are actually clearing accounts

    • No Fund

    • Each must be cleared to B3100

    • Transactions in these accounts do not officially affect the budget until moved to B3100

      • Via automated offset process or manual journal entry [Tcode is the catalyst]


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    Unappropriated Accounts

    • B3120 – Payroll

    • B3124 – InterAgency & Pcard

      • Transactions initiated at other Institutions & Agencies, including USM Universities

    • B3134 – Treasury deposits (CCD)

      • All cash & credit card transactions

    • B3199 – Chargebacks

      • Reversal of cash & credit card transactions

      • Treasury office also treats as a default account


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    T - Codes

    • Conveys to R*STARS whether a transaction is an increase or decrease to revenue/expense

    • Revenue: 410=increase 411=decrease

    • Expenditure: 412=decrease 413=increase

    • Special 4-digit Tcodes are used to clear unappropriated accounts [utilizes the same codes above, with an additional digit in the first position]


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    P C A

    • An important code in R*STARS

    • Program Cost Account

    • Indicates “where” a transaction will post

      • Appropriated or Unappropriated


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    Object Code

    • Comptroller’s Object Code

    • Another important code in R*STARS

    • Indicates “what” the transaction will post as:

    • Typical codes:

      • 8337 = revenue

      • 1537 = expense


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    Translation

    fund pr-fin account

    PS: UMBC1 1111 011 10024 7090900

    Agency PCA object

    R*: R41 00140 0909


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    UMBC Info for R* Transfer

    • The vital information:

      • Agency = R41

      • PCA = 02440 (posts to B3124)

      • Object Code = 8337 (rev) or 1537 (exp)

  • Non-vital, but very important:

    • Description – should be something that will assist in identifying the transaction. This is a reference field, so make it unique to you, such as department, a POC, an invoice or reference number, etc.

  • Financial Accounting:

    • To assist Financial Accounting with identifying the transfer in R*stars, the R*STARS Notice Form should be completed and forward to the department. The form is located on the Financial Services website: www.umbc.edu\accounting, under Financial Services Forms.

    • A sample form is attached


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    Available Tools

    • Monitor account activity & balances online in FMIS

      • Able to track daily changes

      • Able to drill down to transaction detail

  • DAFR reports

    • Daily – shows the latest postings to R41 [all transactions, including R41 generated], in detail

    • Monthly – shows all postings for the month, by date, without detail


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    F Y I

    • USM Agency Codes:

      • R23 – Bowie R32 – UMCP

      • R24 – Towson R35 – UMES

      • R26 – Frostburg R40 – UMUC

      • R27 – Coppin R41 – UMBC

      • R28 – UB R44 – UMCES

      • R29 – Salisbury R45 – UMBI

      • R31 – UMB R46 – USM Office


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