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Multi-site I/UCRC Management Tools: From Standardization to Automation CFSP07-AMP-05 Matthew DesEnfants Department of M PowerPoint Presentation
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Multi-site I/UCRC Management Tools: From Standardization to Automation CFSP07-AMP-05 Matthew DesEnfants Department of Math and Computer Science CFSP Undergraduate Research Assistant Dr. Edward Corwin, Dr. Antonette Logar Advisors Mr. William Arbegast Center Director

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Multi-site I/UCRC Management Tools:

From Standardization to Automation

CFSP07-AMP-05

Matthew DesEnfants

Department of Math and Computer Science

CFSP Undergraduate Research Assistant

Dr. Edward Corwin, Dr. Antonette Logar

Advisors

Mr. William Arbegast

Center Director

Advanced Materials Processing & Joining Lab

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

reu project
Funding provided by NSF REU to study and document current CFSP practices and identify opportunities for automation.

“Team Bob”

Christopher Cody, Jordan Ritz, Matthew DesEnfants

Dr. Logar is terrible with names. All members answer to “Bob”.

REU Project

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

recent developments
Web site and database are centerpiece of CFSP electronic resources.

Administrative backend developed to give center members an easier system for modifying web content.

Authorized users may add content without knowing HTML, PhP, or SQL

Tied to database

Content dynamically generated

All code written locally for maximum control

Recent Developments

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

administrative backend
Administrative Backend

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

presentation tool
Presentation Tool

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

survey tool in progress
Survey Tool (In Progress)

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

opportunities for automation
Focus on tasks that are :

Done frequently

May be done at other I/UCRCs

All involve improving communication in one way or another

Opportunities to see more information but more summary information when possible

Anything to reduce email!

Opportunities for Automation

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opportunities for automation1
Opportunities for Automation

Interactive

Website

Shared

Database

Online

tools

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

opportunities for automation shared database
Current method:

common database for experimental results

Non-center data stored locally

All documents stored locally

Limitations:

Multiple interfaces for data storage

No central repository for documents

Opportunities for Automation:Shared Database

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

opportunities for automation shared database1
Improvements:

One interface that enters data into CFSP database and generates file that can be used to enter into local databases

Extend AMP document management system (PaDMS) to be easily used by others. Extend current search capability and allow for more user control of report formats generated.

Opportunities for Automation:Shared Database

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

shared database

AMP, UMR, WSU, BYU, USC Student with Experimental

Data

CFSP Experimental

Data Database

CFSP or both

Common Database Interface

Document Management

PaDMS

Local or both

AMP Local

Database

UMR Local

Database

WSU Local

Database

BYU Local

Database

USC Local

Database

Shared Database

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

opportunities for automation web based quarterly reports
Current practice:

Reports created using template, sent to web administrator

Web administrator Uploads to web site

Files downloaded and compiled into a single report

Limitations:

Administrator creates a workflow bottleneck

Opportunities for Automation:Web-based Quarterly Reports

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

opportunities for automation web based quarterly reports1
Improvements:

Web form for entering data

Automatic update to web page

Automated “nagging”

“Generate book” option to convert all files to pdf, create one file for printing with cover page, table of contents, page numbers.

Opportunities for Automation:Web-based Quarterly Reports

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

opportunities for automation life form response handling
Current method:

LIFE Forms filled out on web

Votes easily available

Limitations:

Tabulated response currently not automated

Improvements:

Automate tabulation of comments and responses

Opportunities for Automation: LIFE Form Response Handling

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life form current summary
LIFE Form Current Summary

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life form response not currently automated
Life Form Response[Not currently automated]

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opportunities for automation web based action items
Current practice:

Action items discussed, reviewed at IAB meetings

Updates to action items uploaded to web site by administrator

Limitations

Multiple steps to make a change

Need to look through multiple files to see the history of an item

Opportunities for Automation:Web-based Action Items

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opportunities for automation web based action items1
Improvements:

Interface to allow editing of action items directly on the web. (restricted to specified users)

Ability to view by status (open, closed, cancelled), person responsible, date added, date closed etc.

Items clickable to see history of each.

Opportunities for Automation:Web-based Action Items

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opportunities for automation web based polling
Current practice:

Scheduling meetings done by email

Surveys done by email, paper, sometimes web forms

Publication approval from center members done via email

Scheduling equipment done by email (or more informally)

Limitations:

Time lag for scheduling/approvals

Redundant effort for small surveys

Opportunities for Automation:Web-based polling

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opportunities for automation web based polling1
Improvements:

General-purpose web-based scheduler

Graphical representation of availability of people or equipment

General-purpose approval tool

Automatically generate list of needed approvals

Interface to select approve/disapprove and add comments

General-purpose small survey tool

Don’t need to know HTML, XML, etc.

Tool guides user through process of entering questions as text, selecting types of answers.

Creates report of responses

Opportunities for Automation:Web-based polling

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opportunities for automation automated web site feedback
Current method:

Many items posted to web site

Presentations

Agendas

Papers

Experimental data

Limitations:

No easy way to respond to postings

Improvements:

Automate feedback

Opportunities for Automation: Automated Web-Site Feedback

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

automated web site feedback
Could simply have an email button with every posting

A bulletin board might be more appropriate for some comments

A combination of the two would be more flexible

Bulletin board comments automatically emailed to interested parties

Allow direct email to poster of original content or to reply to previous comment

Automated Web-Site Feedback

STRICTLY CONFIDENTIAL :  CFSP PROPRIETARY INFORMATION

conclusion
With standardization, automation becomes possible.

Sites can share resources through databases and dynamically generated web pages.

A central repository for sharing online tools among all I/UCRCs may benefit all of us.

Conclusion

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thank you
Questions?Thank you

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