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Association of Police Authority Chief Executives and Police Authority Treasurers’ Society Joint Seminar 13, 14 September 2012. The Office of the PCC Graham Hooper, Chief Executive Kent police Authority. Office of the Police & Crime Commissioner – Staff Structures. Your chance for some ….

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slide1
Association of Police Authority Chief Executives and Police Authority Treasurers’ Society

Joint Seminar

13, 14 September 2012

The Office of the PCCGraham Hooper, Chief Executive Kent police Authority
office of the police crime commissioner staff structures

Office of the Police & Crime Commissioner – Staff Structures

Your chance for some …

Graham Hooper,

Chief Executive Kent Police Authority

purpose of this session

Purpose Of This Session

This is a ‘you show me your staffing structures’ - sort of

thing.

Nothing prescriptive here – just sharing ideas.

Local circumstances differ, ideas on ‘new’ police governance differ, the attitudes of members & officers differ – all this means organic structures will emerge.

But notwithstanding the above, there may still be some commonality amongst us – and that’s worth capturing.

some rambling thoughts from me on pcc s office structure

Some Rambling Thoughts From Me on PCC’s Office Structure

On this issue, we all agree form follows function, but we need to have regard to the….

The ‘Chief Exec’s Dilemma’:

Do nothing on staffing and have a PCC’s

office not initially capable of fulfilling

the PCC’s wishes OR

Recruit/re-engineer the PCC’s office

for Day 1 based on assumptions of what a PCC will need – only to find they don’t like it!

some rambling thoughts from me on pcc s office structure1

Some Rambling Thoughts From Me on PCC’s Office Structure

The costs of police governance – the ‘love’ that not dare

not speak its name?

Why has arguably one of the most important

issues to do with the success of these

reforms been so little discussed? Hmm….

What do we have to grasp on to here?

The famous PQ!

some rambling thoughts from me on pcc office structure

Some Rambling Thoughts From Me on PCC Office Structure

Hey, I consulted with members and, yes, the force too on the size and shape the interim PCC’s office - and guess what they said?

some rambling thoughts from me on pcc s office structure2

Some Rambling Thoughts From Me on PCC’s Office Structure

  • Atavism - ‘I’m losing staff so you should lose too’
  • The zero-sum game & and the ‘credit note’ arising from the end of police authorities
  • The deliberate translating the costs of police governance into the emotional currency of police posts

The position of forces/chief’s to emerging PCC offices is interesting here. Watch out for:

some rambling thoughts from me on pcc s office structure3

Some Rambling Thoughts From Me on PCC’s Office Structure

The position of forces/chief’s to emerging PCC offices:

The damaging consequences for the PCC of public

‘exposure’ to any plans to increase the costs of police

governance (on the alter of ‘bobbies on the beat’)

To what extent does the obvious conflict of interest a force has on this subject inhibit them from commenting upon it?

some rambling thoughts from me on pcc office structure1

Some Rambling Thoughts From Me on PCC Office Structure

PCC’s attitude to the size & shape of his/her office?

Ideology? They may be predisposed to reducing the size of the PCC’s office – simply as an end in itself.

A PCC may have already stated their intention to reduce the costs of police governance in their campaign (can’t/won’t go back on it even if business case suggests they should).

Their own ideas of governance will have consequences upon the staffing structure (e.g. the ‘one organisation’ model)

some rambling thoughts from me on pcc office structure2

Some Rambling Thoughts From Me on PCC Office Structure

PCC’s attitude to the size & shape of his/her office?

PCC’s may be very sensitive to public perceptions of the size of their office.

All this means that it’s hard to have rational conversations about the costs of ‘new’ police governance.

slide12

Kent

PCC Staffing Structure - The Picture in the Garden of England

Police & Crime Commissioner

Chief Executive’s recommended Office Structure to support the Police and Crime Commissioner

Deputy

PCC

PA to PCC & DPCC (D)

Chief

Executive

PA to Chief Exec & Chief Finance Officer (D)

Office and Business Manager (F)

Policing Standards & Integrity Manager (H)

Chief Finance Officer

Communications & Public Engagement Manager (H)

Governance Manager (H)

Case Worker 1 (E)

Case Worker 2 (E)

Research, Information & Analysis Officer 2 (G)

Research, Information & Analysis Officer 1 (G)

Governance Officer 1 (F)

Governance Officer 2 (F)

Communications Officer (D)

Public Engagement Officer (F)

Modern Apprentice 2

Correspondence Officer (C)

Modern Apprentice 1

Admin Support Officer (PT) (D)

General Admin Support Clerk (A)

pcc staffing structure the picture in the garden of england1

PCC Staffing Structure - The Picture in the Garden of England

For more information contact:

Graham Hooper

Chief Executive, Kent Police Authority

Tel: 01622 604488

Email: graham.hooper@kent.pnn.police.uk

pcc staffing structure the picture in the garden of england2

PCC Staffing Structure - The Picture in the Garden of England

What does your future hold?

We’re about to jump through the PCC portal!

avon somerset
Avon & Somerset

Draft Interim Office of PCC Structure from 22 November 2012Version 3 – September 2012

slide16

Cambridgeshire Police Authority – Executive Team

  • Partnership working towards joint commissioning approach
  • Refining focus of team as this develops

Becomes Chief Executive under Schedule 1 PR&SR Act 2011 and overall lead for commissioning approach

Becomes Chief Finance Officer under Schedule 1 PR&SR Act 2011. Role also developing to be increasingly outward-facing for commissioning approach

Role refocused on broader partnership working and strategy-setting through strategic and needs assessments and Police and Crime Plan development

Previous engagement officer role bolstered and broadened to provide stronger linkages between engagement, policy and governance

New additional resource to provide resilience in direct administrative support for Commissioner and across team

Current focus on transition project management and policy development

Previous Committee support roles refocused on broader decision-making support and understanding linkages with commissioning

slide17

Cleveland

Chief Executive

Contracted, temporary appointments, secondments & partnered

Administration & PCC Support

Governance & Policy

Finance

  • Office Manager & PCC Support
  • PCC’s Executive Assistant
  • Admin Support and PA to PCC, DPCC & Ch Exec
  • Admin Assistant

Assistant Chief Executive (internal) –Governance & Policy

  • Contracted
  • Media
  • Legal
  • Audit (Internal & external)
  • Secondments
  • From Probation
  • From Force (P&C Plan)
  • Partnered
  • With Probation – Preferred Provider
  • Assistant Commissioners?
  • (volunteers?)

Chief Finance Officer (CFO) & Deputy Chief Executive

Consultation, Comms & Communities

Performance

& Research

Local Auth & Criminal Justice Partner Liaison

Consultation, Communications & Community Support Officer

Performance & Research Officer

Assistant Chief Exec (External) - Partnerships

Performance Focused

slide18

PCC

Devon & Cornwall

FOR COMMENT

OPCC Executive Support

CEO

Strategic Legal Support

  • PA
  • Communications/media
  • Executive Support

Strategic HR Support

Deputy CE

Chief Financial Officer

  • Treasury Management
  • Audit/Budget
  • Business Appraisal
  • IT
  • Estates
  • VfM
  • Asset Management
  • Budget Management

Strategic Management

Performance

Community Engagement & Partnerships

Business Support

Policy

Planning and collaboration

Commissioning

Strategic Risk Management

Equality & Diversity

Children & Safeguarding

Scrutiny

Performance Analysis

HMIC/Audit & Learning

NCRS

Community Engagement

Partnership

ICV

Consultation

Data Protection

Standards

Pension Forfeiture

Paralegal Support

Complaints

FoIA

Governance/Decision Sheets

Committee Support

Info Management

Records Management

Customer Contact

Environment/sustainability

Functional/technical HR

?Criminal Justice?

Victim Care

Customer Service

dorset
Dorset

Chief Executive

PA to PCC

Chief Finance Officer

Commissioning & Partnership Manager

Media & Communication Manager

Community Engagement Officer

Information Research Officer and Data Analyst

Executive Support Officer & ICV Scheme Administrator

Administrative Support Officer

gloucestershire
Gloucestershire

Office of the PCC

humberside functions of the office
Humberside Functions of the Office

Strategy / Planning

Assurance

Relationships & Public

Finance, Governance & Administration

Functions: Environmental scan, needs assessment, Police and Crime plan, Policy / strategy development with Force.

Functions:

Assurance / performance framework (risk based) Force and partners, evaluation of outcomes. “Force, CSPs and CJS efficient and effective?”

Functions:

Single point of contact for local delivery (people, partners & stakeholders) inc media / communications

Functions:

Financial monitoring, management & planning.

Functions:

Records, publication & transparency, office management inc postbag, liaison with panel etc.

slide25

Chief Executive / Treasurer

Merseyside Police Authority

Merseyside

Deputy Chief Executive / Monitoring Officer

Assistant Treasurer

Performance Manager

Principal Officer Communications s & Media

PA/Member Services

Officer

PA to Chief Exec/Treasurer

Committees & Admin Manager

Policy & Performance Officer

Internal Audit Manager

PA to Deputy Chief Executive

Deputy Committees & Admin Manager

Principal Officer Citizen Focus

Policy & Performance Assistant

Principal Auditor x 2

Projects Officer

Admin Officer

Communications & Engagement Officer x 3 FTE

Senior Auditor x3

Clerical Assistant*

Vacant

Communications Assistant

* - Providing Assistance across Unit

slide27

OPCC DRAFT STRUCTURE – DAY 1

November 2012

p/t – part time

Current staff = 8.2 FTE

PCC

Deputy PCC?

  • Chief Executive
  • Support PCC
  • Strategic planning
  • Links with COG
  • Business planning
  • Chief Finance Officer – p/t
  • Audit Committee
  • OPCC finances
  • Force / Partner financing
  • PA/Support Officer
  • PA/ diary for PCC/DPCC
  • FOI
  • Website / Press support
  • Senior Policy Officer – p/t
  • Police and crime plan
  • Operational policing
  • Performance
  • Research/ analysis
  • Support Officer
  • Complaints oversight
  • Equality and diversity
  • Force HR issues
  • Communications Manager
  • Comms strategy
  • Press and media
  • Publc Engagement
  • Partnerships
  • Policy Officer
  • Partnership working
  • Commissioning
  • Policy Officer – p/t
  • Post Transition projects
  • Consultation
  • Policy Support
  • ICV Scheme Manager – p/t
  • Oversee ICV Scheme

ICV Volunteers

.Approx 50 volunteers for custody visiting

Surrey

  • PA/ Office Manager
  • PA CEX/CFO
  • Office management
  • Complaints / contact log