Budgeting and the Budget Review Committee(BRC) Campus Money and What It Means to You!

1. Budgeting and the Budget Review Committee(BRC) Campus Money and What It Means to You! Presenters: Julie Stiak and Paul DeRose Day of Learning - August 18, 2005

2. Guess the Fiscal Year 2005/2006 Operating Budget for Phoenix College • $124,125,112 • $80,756,778 • $41,008,469 • $22,853,998

3. Introduction and Goals • Goals of this training are to: • Provide an overview of the BRC. • Provide an overview of the various sources of funding used to support teaching and learning. • Provide recommendations on how to use this money to enhance college services.

4. Budget Review Committee (BRC) • The committee’s charge is to educate the campus on budgeting and the BRC process, and to provide recommendations to the President on budget appropriations for all college programs and departments. • Committee representatives include a member from all staffing groups, administration, and campus services and departments

5. BRC, cont’d • BRC members: Julie Stiak and Paul DeRose, co-chairs Jan Binder Queta Chavez Loman Clark Lynn Mary Ann Roselle David Sanchez Dennis Shaw Ron Starkey Julian Vazquez Cynthia Viera • Resource members: Casandra Kakar Jim Moore Ronnie Elliott Donna Cole Vice President Student Affairs (vacant)

6. BRC, cont’d • The BRC is currently reviewing requests for FY 2006-07. • For FY 2005-06, the BRC has approximately $440,000 to allocate for capital submissions. The deadline to submit contingency requests will be October 14, 2005.

7. BRC, cont’d • The committee web site is: http://www.pc.maricopa.edu/brc/ Please contact either of the BRC Co-Chairs: Julie Stiak – x57735 Paul DeRose – x57517

8. Campus Funding Sources • Property Taxes • State Appropriations • Tuition • Rental Income • In-Lieu Tax (SRP) • Course Fees • Interest

9. Fund Descriptions • Fund 110 – General (Operating or Fund 1) • Main Operating Budget • Accounts for most of day-to-day expenses, including salaries and benefits, which account for 85% of the entire operating budget. • Funds are used to purchase supplies, printing, etc. for the individual departments on campus. Official function requests, such as food, are not allowable expenses. • Individual departments are responsible for managing their fund 110 accounts, and the total expenses may not exceed the total amount allocated.

10. Fund Descriptions, cont’d • Fund 110 - General, cont’d • Funding sources include: Property Taxes = 57% Tuition = 24% State Appropriations = 12% In-Lieu Tax (SRP) = 1% Interest Income = 1% Fund Balance = 5% • Any unused budget at June 30th is NOT rolled over to the next fiscal year (NOT a rollover fund). • For FY 2005-06, there were no budget increases in fund 110. • Departments may reallocate funds within their budget by requesting a permanent reallocation through the BRC process. One time transfers may also be requested during a fiscal year by requesting a budget transfer through the Fiscal Agent.

11. Fund Descriptions, cont’d • Fund 210 – College Activities • This budget is comprised of the student activity fees portion (of the county resident tuition and fee charge) paid by all students taking credit courses. • These funds are allocated for various district-wide initiatives such as scholarships and student accident insurance. • Funds are also allocated to each of the colleges for student services and activities such as athletics and alumni and development.

12. Fund Descriptions, cont’d • Fund 210 – College Activities, cont’d • Funding sources include the student activity fee that’s added into the per credit hour rate (currently $12.50 per credit hour). • Unused budget at June 30th is NOT rolled over to the next fiscal year (NOT a rollover fund).

13. Fund Descriptions • Fund 230 – Auxiliary • This is a non-budgeted fund. • Funding is primarily from income generated from facility rentals, or revenue generated programs. • Expenditures must be related to the purpose of the income generated, e.g., the income from the rental of the Bulpitt Auditorium must be spent on this facility.

14. Fund Descriptions, cont’d • Fund 250 – Course Fees • This is a non-budgeted fund. • Funding is primarily from course fees attached to various credit offerings. • Expenditures must be related to use in credit courses. • This is a rollover fund, which means all unused funds carry over into the next fiscal year. • Capital purchase allowed if funds are available. • As a best practice, it is recommended to grow these accounts.

15. Fund Descriptions • Fund 280 – Non-Credit • This is a non-budgeted fund. • Funding is primarily from course fees attached to various NON-credit offerings. • Expenditures must be related to use in NON-credit courses. • This is a rollover fund, which means all unused funds carry over into the next fiscal year. • Capital purchase allowed if funds are available.

16. Fund Descriptions, cont’d • Fund 3 – Grants/Scholarships • Funding sources are from federal, state, and private programs. • The BRC does not review grant requests. Please refer grant requests to the office of the Vice President of Academic Affairs. • Fund 3 accounts are restricted accounts and house accounts such as: • Grants (Title V, HSIAC & Carl Perkins) • Student Financial Aid • Prop 301 • Federal Work Study

17. Fund Descriptions, cont’d • Fund 710 - State Aid Capital • State Aid allocations are primarily based on a statutory formula relating to enrollment levels. • This formula provides for additional State Aid when actual FTSE increases between fiscal years. • Note that the State budget cuts also affect this revenue stream. Therefore, it is important to have contingency dollars set aside for lowered funding to the colleges.

18. Fund Descriptions, cont’d • Fund 730 – Bond Program • Funds are from bonds approved by voters • Bond Categories: • Construction • Major Maintenance • Energy – major upgrades or conservation • Information Technology • Occupational Programs • ADA – Americans with Disabilities Act • Safety/Security

19. Sum-mary (pun intended!) • Many funding sources exist, or can be nurtured, or funds can be obtained through successful grant writing to provide excellent services at PC to support teaching and learning! • Seek out the many resources on the PC campus to promote service excellence.