Grants Development and Research

1. Grants Development and Research Donald Long Coordinator, Grants and Contracts PAC 515 dlong7@uis.edu 217-206-7409 University of Illinois at Springfield

2. Grant Search • Resources • Central Illinois Nonprofit Resource Center (CINRC) • http://library.uis.edu/findinfo/grants/index.html • Pamela M. Salela, Associate Professor, CINRC Coordinator (psale2@uis.edu) (206-6783) • Affiliations • Foundation Center (http://foundationcenter.org) • Publications & Training • Reference Guide for Researchers (http://foundationcenter.org/getstarted/guides/research.html) • Donors Forum of Chicago (http://donorsforum.org) • Publications • Workshops (Chicago) • Lumpkin Family Foundation • GoodWorksConnect.org

3. Resources • CINRC Databases (campus only) • Foundation Director Online • http://fcomline.fdncenter.org/ipl.pl • Foundation Grants to Individuals Online • http://gtionline.fdncenter.org/ipl.php • Illinois Funding Source • http://ifs.donorsforum.org • IRIS www.library.uiuc.edu/iris

4. Additional Resources • Association list serves • Grants.gov • www.grants.gov • National Science Foundation • www.nsf.gov • National Institute of Health • http://nih.gov • Council for Undergraduate Research • www.cur.org

5. Additional Resources • Kellogg Foundation Logic Model Development Guide www.wkkf.org • Grant Experts Nonprofit Website • www.grantexperts.info • US Dept. of Health & Human Services • http://grants.nih.gov/grants/grant_tips.htm • NSF Publications • http://www.nsf.gov/publications/ • Thompson Publishing www.thompson.com • Winning Strategies for Developing Proposals and Managing Grants, 3rd Edition

6. Additional Resources • U.S. Department of Justice • www.justice.gov • State and Government Websites • www.ed.gov • Large Companies/Businesses, Banks, Trusts, & Investment Companies • Often have Foundations

7. Grants and Contracts Office Services • Identification of external funding sources • Interpretation of sponsor guidelines and requirements • Assistance with all stages of proposal development • Official submission of proposals to outside sponsors, including electronic submissions through grants.gov, Fastlane, etc. • Assistance with protocols for research involving human and/or animal subjects • Assistance with intellectual property issues • A webpage with links to relevant information, and downloadable forms www.uis.edu/grants

8. Types of Funding

9. Corporate Funding • Corporations provide around 5% of total private giving • Various pockets • In-kind, Sponsorship, Grants, Gifts • Most follow strict giving guidelines • Many link giving with talent acquisition • Senior management may influence • May allocate based upon market

10. Foundation Funding • Foundations provide around 14% of total private giving • Fit their mission; Follow their guidelines • Engage in pre-proposal discussions • RFPs, Guidelines, Invitations • Letters of Interest/Intent • No assumptions • Research each Foundation (4 general types) • Be clear about your project

11. UIS Provost Funding • Summer Competitive Scholarly Research Grant Program (SCSRG) • Strategic Academic Initiatives Grant (SAIG) Program • Scholarly Presentation Support Program • Federal agency home pages (ed.gov) • State agency home pages www.uis.edu/academicaffairs/faculty/index.html

12. The Grant Process

13. Ethics and Training • Gain an understanding of • Ethics policies and practices in your field of study • University requirements • Sponsor requirements • Training will be required for • Human subjects • Animal • Bio-safety and medical • Citi Training (Collaborative Institutional Training Initiative) https://www.citiprogram.org/Default.asp

14. Before You Begin • Develop a clear set of goals and an ideal timetable for your project • Conduct a wide search for potential funding sources • Find research similar to your project • Look for best-practices • Speak with other professionals in your field • Contact organizations who have already funded your work • Know your subject matter

15. Keep Going • Keep the end in mind • What do you wish to accomplish • Define your research question(s) • What steps do you need to take to accomplish your objective • What data will you need to collect • Develop a data collection plan • How will you gather data • Who needs to approve (internal/external • How long will it take to collect • Budget

16. Suggestions for Success • Establish a track record with peer reviewed publications • Do your research. Know current “best practice” related to your grant topic • Show institutional support • List all available resources even if you haven’t tapped into them yet • Find collaborators • Colleagues down the hall, at another campus • Attend professional conferences

17. Source Reviews • Read mission statements of potential funders • Identify the funders priorities and what they will and won’t support • Identify eligibility requirements • Look at titles & abstracts of previously funded projects • Look for application deadlines and cycles • Contact the potential funding source via email and/or phone to discuss potential submission

18. Writing Tips for the entire process

19. Writing Tips • Follow directions • Use simple and direct language • Repeat the funder’s language back to them • Include tables, flowcharts, and diagrams • Use trend data to support your position • Ask for reviewer comments • Volunteer to serve as a proposal reviewer

20. Writing Tips Cont. • Collect & read successful proposals • Do not deviate from the guidelines • Format is as important as content • Communicate the intellectual significance and broader impact of your project • Sustainability is important • Write a concise abstract • Include required components

21. Writing Tips Cont. • Use a logic model (W.K.Kellogg Foundation Logic Model Foundation Guide) http://www.wisconsin.edu/edi/grants/Kellogg_Logic_Model.pdf

22. Writing Tips Cont. • Proofread • First time through for flow of thought • Second time through for continuity • Third time through for errors • (Do a spell check, make sure acronyms are supported, verify tense is used correctly) • Don’t assume that reviewers who read your proposal are experts in your field • Have someone not familiar with your work or writing read your proposal

23. DO NOT • Go over number of pages allotted • Forget about the formatting requirements • Pad your budget with items that cannot be justified • Wait until the last minute to submit the application

24. DO NOT Cont. • Send the same proposal to multiple funders • Assume that reviewers are experts in your field • Get discouraged!!

25. Developing the budget

26. Budget Information • Budget • Prepare a detailed and justifiable budget • Prepare a budget narrative for each item • Budget should reflect your program design, management plan, and evaluation plan • Check for match requirements and include verification of ability to provide the match, if required • If in doubt • Talk to the staff at the funding agency

27. Planning Collection of Data • Ask this question: “Who will collect what, when, and from where? • Understand required tasks • Identify staff assignments • Clearly understand time needed to complete tasks • Organize resources to boost efficiency • Minimize errors and delays

28. When Should You Develop Your Data Collection Plan • Data collection plan, evaluation plan, and budget go hand-in-hand. • Develop the “first-draft” of your data collection plan while developing your project proposal. • Make revisions of your data collection plan as needed during the project proposal stage. • You’d rather make changes prior to funding as opposed to after a contract has been signed.

29. Include in the Budget • Personnel • Faculty and staff normally as a % of time • GAs at monthly rate • Students and hourly workers • Fringe Benefits • Faculty and staff (54.13% of salary) • Students and hourly workers (0.17% to 7.82%) • Travel • State travel rates and regulations apply • Equipment • Threshold varies depending on sponsor

30. Include in the Budget Cont. • Supplies • Must be specific for the project • At times can include computers & software • Printing/Mailing/Duplicating • Contractual • Outside entities contributing to the project • Indirect • State and non-profits grants - 10% • Federal grants - 44.1%

31. University Rates • Grants Website • www.uis.edu/grants/proposals/rates.html • www.uis.edu/grants/proposals/policies.html#budget • OBFS Website • http://www.obfs.uillinois.edu/cms/One.aspx?portalId=909965&pageId=913330

32. General Principles to Follow • Inflate costs in multi-year budgets • Be realistic, but estimate a bit high • Indirect costs are real costs to the University and are not normally waived

33. Getting Funded

34. To Get Funded • Reviewers need convincing • Reviewers may not be experts • Show benefits beyond the classroom • A new way of solving a problem- Innovation • Data supports your idea • ‘Intend’ vs. ‘will’ • Rejection is okay? • The national success rate is… • Reviewer notes are your map to success

35. Grant Awards • Official notice is always in writing from the funding agency • Will include: • Award number • Amount of Award • Date of the Award • Critical information about the award • Additional attachments • Compliance regulations • Reporting requirements • Conditions of acceptance • Changes necessary in the budget, evaluation plan, personnel, etc. that must be completed and evidence of compliance submitted before the grant can begin

36. Grant Awards • Award notifications • Are legally binding contracts • Include funder’s expectations and assurances • Look for at least 3 key tools • Official Notification • The conditions or laws governing the acceptance of the award • The program guidelines

37. Funded Grants at UIS • Contact Grants and Contracts Office • Routing and approval procedures • Chart of accounts • Audit requirements • Point of contact/budget manager • Make note of the funding year • Expenditures cannot begin before the first day of authorized funding and cannot go beyond the last day (some exceptions) • Review the award notice with the application, plan for implementation, personnel needs, and budget against changes presented with award notification

38. UIS Requirements for Proposals & Awards • All proposals submitted to external sponsors by UIS faculty, staff and students require internal approval using the UIS Internal Clearance Form. • All awards must be officially accepted by the campus, and must be signed by the proper authority.

39. Managing your Grant

40. Management Components • Who • Is involved with the project • Oversee daily operations • Ensure compliance with rules and regulations • Fiscal oversight • Develop a management plan • Include: • Data collection plan • Reporting requirements/timelines (internal and external) • Program, monthly, quarterly, mid-year, evaluation, subcontract, final) • Formative and summative evaluation plan • Roles and responsibility of personnel • Research requirements (human subjects, animal, bio-safety, progress reports, drafts, approvals, supervisors/sponsors, etc.)

41. Management Components • Budget • Amendment regulations/requirements • Internal and sponsor • Allowable expenses • Verification of audit record requirements • Budget Closeout • Termination of Project • Storage of documentation • Security, where, for how long • Budget, IRB, Animal, Bio-safety • Who is responsible • Disposition of equipment • Publication requirements

42. Thank you!

43. Contact Information Donald Long Coordinator, Grants and Contracts PAC 515 dlong7@uis.edu 217-206-7409 Website: www.uis.edu/grants