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Cash Management Operations RMP Training Oct 23-25, 2006

Cash Management Operations RMP Training Oct 23-25, 2006 Revenue Management Program Topics The Big Picture CSU Operating Fund SWAT CPO CPA SWIFT CSU Operating Fund FY 2006-07 is the transition year Establish “CSU Operating Fund” in the Trust Fund (CSU fund 485)

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Cash Management Operations RMP Training Oct 23-25, 2006

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  1. Cash Management Operations RMP Training Oct 23-25, 2006

  2. Revenue Management Program • Topics • The Big Picture • CSU Operating Fund • SWAT • CPO • CPA • SWIFT

  3. CSU Operating Fund • FY 2006-07 is the transition year • Establish “CSU Operating Fund” in the Trust Fund (CSU fund 485) • Revolving fund is closed; disbursements shift to the operating fund (OF) • Remaining campus GF balance will be de-allocated to SW Provisions Account • CMO will initiate monthly Central Payroll Activity (CPA/ PFA) to transfer estimated campus GF payroll expenditures from campus 0948 to Chancellor’s Office SW general fund account

  4. General Fund Support • Beginning FY 2007-08, total GF support will be allocated to the CO SW general fund account • Annual Budget Allocation Letter will determine each campus’ Baseline general fund support funding • (http://www.calstate.edu/Budget/FY_budget_info.shtml) • CMO will generate monthly Central Payroll Activity (CPA/ PFA) for all campuses • CMO will initiate adjustment CPA/PFA each quarter to “true up” to actual campus general fund expenditures reported in FIRMS

  5. General Fund Support • In the month a campus reaches it’s Baseline GF allocation, CMO will begin to transfer cash (CPO) from the campus in the amount of the monthly CPA/PFA for the remainder of the fiscal year. • Campuses with a Baseline GF allocation greater than their GF payroll will receive cash disbursements (CPO) up to the amount of their remaining Baseline GF allocation • All of the general fund appropriated to the CSU will be expended by the end of each fiscal year

  6. SWAT • SystemWide Allocation Transfer: • Supplemental allocation of support funding from CO to campus • Comes in two flavors: • ADNOAT (SCO entry) • Revenue transfer in campus State fund 0948 (TC38) with cross-post to “D” account • CPO (Investment account entry) • Cash transfer in campus SWIFT account • Same as general fund Allocation Order (TC24) • May require a budget entry • FIRMS edit will validate the campus’ Sum of SWATs In/Out

  7. CPO • Cash Posting Order • Transfer of investment account balance to/from campus SWIFT Accounts • May be used to distribute SWATs In/Out • To exchange cash for general fund central payroll activity (CPA) in excess of Baseline support allocation • Record earnings credits for investment returns • Record investment management fees/other cost

  8. CPA • Central Payroll Activity (CPA) • Monthly PFA initiated by the Chancellor’s Office to transfer general fund payroll expenditures from campus State fund 0948 to SW general fund • When campus exceeds it’s Baseline GF allocation, CPO will be issued to transfer cash/equivalents from campus to SW accounts in exchange for additional SW general fund appropriation

  9. SWIFT • SystemWide Investment Fund-Trust • Consolidated cash and cash equivalent asset account for all CSU invested trust fund balances • Will sweep surplus operating funds for overnight or short term investment managed by contracted investment management (IM) firm • maintain average daily balance of invested funds by campus • Earnings will be allocated net of IM services cost

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