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Cash Management Operations RMP Training Oct 23-25, 2006 PowerPoint Presentation
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Cash Management Operations RMP Training Oct 23-25, 2006 Revenue Management Program Topics The Big Picture CSU Operating Fund SWAT CPO CPA SWIFT CSU Operating Fund FY 2006-07 is the transition year Establish “CSU Operating Fund” in the Trust Fund (CSU fund 485)

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Cash Management Operations RMP Training Oct 23-25, 2006


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slide1

Cash Management Operations

RMP Training Oct 23-25, 2006

revenue management program
Revenue Management Program
  • Topics
    • The Big Picture
    • CSU Operating Fund
    • SWAT
    • CPO
    • CPA
    • SWIFT
csu operating fund
CSU Operating Fund
  • FY 2006-07 is the transition year
  • Establish “CSU Operating Fund” in the Trust Fund (CSU fund 485)
  • Revolving fund is closed; disbursements shift to the operating fund (OF)
  • Remaining campus GF balance will be de-allocated to SW Provisions Account
  • CMO will initiate monthly Central Payroll Activity (CPA/ PFA) to transfer estimated campus GF payroll expenditures from campus 0948 to Chancellor’s Office SW general fund account
general fund support
General Fund Support
  • Beginning FY 2007-08, total GF support will be allocated to the CO SW general fund account
  • Annual Budget Allocation Letter will determine each campus’ Baseline general fund support funding
    • (http://www.calstate.edu/Budget/FY_budget_info.shtml)
  • CMO will generate monthly Central Payroll Activity (CPA/ PFA) for all campuses
  • CMO will initiate adjustment CPA/PFA each quarter to “true up” to actual campus general fund expenditures reported in FIRMS
general fund support5
General Fund Support
  • In the month a campus reaches it’s Baseline GF allocation, CMO will begin to transfer cash (CPO) from the campus in the amount of the monthly CPA/PFA for the remainder of the fiscal year.
  • Campuses with a Baseline GF allocation greater than their GF payroll will receive cash disbursements (CPO) up to the amount of their remaining Baseline GF allocation
  • All of the general fund appropriated to the CSU will be expended by the end of each fiscal year
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SWAT
  • SystemWide Allocation Transfer:
    • Supplemental allocation of support funding from CO to campus
    • Comes in two flavors:
      • ADNOAT (SCO entry)
        • Revenue transfer in campus State fund 0948 (TC38) with cross-post to “D” account
      • CPO (Investment account entry)
        • Cash transfer in campus SWIFT account
    • Same as general fund Allocation Order (TC24)
    • May require a budget entry
    • FIRMS edit will validate the campus’ Sum of SWATs In/Out
slide8
CPO
  • Cash Posting Order
    • Transfer of investment account balance to/from campus SWIFT Accounts
      • May be used to distribute SWATs In/Out
      • To exchange cash for general fund central payroll activity (CPA) in excess of Baseline support allocation
      • Record earnings credits for investment returns
      • Record investment management fees/other cost
slide9
CPA
  • Central Payroll Activity (CPA)
    • Monthly PFA initiated by the Chancellor’s Office to transfer general fund payroll expenditures from campus State fund 0948 to SW general fund
    • When campus exceeds it’s Baseline GF allocation, CPO will be issued to transfer cash/equivalents from campus to SW accounts in exchange for additional SW general fund appropriation
swift
SWIFT
  • SystemWide Investment Fund-Trust
    • Consolidated cash and cash equivalent asset account for all CSU invested trust fund balances
      • Will sweep surplus operating funds for overnight or short term investment managed by contracted investment management (IM) firm
      • maintain average daily balance of invested funds by campus
      • Earnings will be allocated net of IM services cost