Supervising Work-study - PowerPoint PPT Presentation

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Supervising Work-study

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  1. Supervising Work-study Cheryl Miller – Student Payroll Elizabeth Whitcomb – Student Financial Services

  2. What is work-study? • Eligible students earn income to meet the Cost of Attendance by working in a University assigned position. • Federal or State funded, pay rates same as student-help starting at $8.00/hour • Awarded based on income eligibility and meeting FAFSA priority deadline (March 15th)

  3. Student Employment Guidelines • Who can employ work-study students? • Student employees must: • be actively pursuing a degree program at MSU • be enrolled for a minimum of six (6) credits • work limits apply if you are enrolled for less than twelve (12) credits • work limits apply to undergraduate and graduate students

  4. What do students do? • Eligible students are awarded work-study on their Financial Aid Award Letter • Upon acceptance of their award they are prompted to complete a Questionnaire regarding their skills, experience and availability • Assignments are made and students are notified via email prior to the beginning of Fall Semester

  5. How does this work? • Supervisors submit an online request for work-study students • Website is located on Student Payroll • Login with your Star ID • Enter job description and department cost center • Submit request for number of students and preferences • Deadline August 1st , 2014 • Departments are asked to review their rosters before students are notified of their assignment


  6. Job Description

  7. Supervisor Questionnaire

  8. Roster

  9. Contracts

  10. Payroll Forms

  11. Payroll Forms

  12. Time Reporting To support a future new process of web/mobile-based student time worked entry the following is new information that is required for student employees. • Select E-Time – system allows time entry by student. • Title – provide the student’s job title to assist them in identifying the correct work authorization to enter their work hours on. • Provide Supervisor tech id that will be used in the time reporting approval process.

  13. Student Performance • Establish office policies for expectations • Provide students with feedback • Provide written/verbal warnings • If termination is necessary, please notify Elizabeth of the last date of employment and reason for termination • Students terminated for performance issues are NOT reassigned to another department for that Academic Year

  14. Student Appreciation • Provide positive feedback • Hire them back whenever possible • Offer to be a reference for future employment • Food, parties, awards….

  15. Questions?