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MnDOT DBE and Workforce Collaborative

MnDOT DBE and Workforce Collaborative. Summary of Survey December 2012. Overview. 65 people reviewed the survey ; 52 surveys were completed Last year 37 people reviewed the survey Number of responses to individual questions vary Three sections: Participant Information

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MnDOT DBE and Workforce Collaborative

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  1. MnDOT DBE and Workforce Collaborative Summary of Survey December 2012

  2. Overview • 65 people reviewed the survey;52 surveys were completed • Last year 37 people reviewed the survey • Number of responses to individual questions vary • Three sections: • Participant Information • Reflection on 2012 • Priorities for 2013 • Results will be used to: • identify agenda topics • propose improvements • develop overall plan and priorities

  3. Compared with 2011 • 2012 • Good Use = 39.7 (25) • Sometimes = 47.6 (30) • Underused = 12.7 (8) • 2011 • Good Use = 40.6 (13) • Sometimes = 53.1 (17) • Underused = 6.3 (2)

  4. Q7: What are significant accomplishments? (38) • TGB legislation, program development, & beginning implementation (15) • Improvements in Working Capital Loan Fund (7) • Progress on diversity of workforce participation (6) • Pilot Project – mandatory contracts & learning (6) • Cooperation, working together, engaging stakeholders, good discussions– even during some difficult times (5) • Results Transparency – reporting and functioning (5) • Veterans Team and business development (3) • Progress on DBE participation (2) • Workforce Developers/Training Programs (2) • Reestablishment of the Mentor Protégé Team (2) • Not much or not many accomplishments (2). • Improved processes for communicating business opportunities to DBEs

  5. Q8: What is working well? (39) • Good communication, building relationships, working together for results (12) • Facilitator, regular monthly meetings, good/respectful and honest discussions, good use of time, everyone at the meeting (8) • The results and transparency team meets consistently and seems to be making some progress. (5) • Networking Opportunities/advancing business interests (3) • Interface/Relationship and negotiations with MnDOT (3) • Workforce Developers/Training Programs (2) • Good Group of people • I feel that the DBE committee has really starting to step up. • Pilot Project • There finally seems to be a sense of direction • Education and understanding complex issues/subject and viewpoints • Attitude changes

  6. Q9: What needs to be improved (42) A. Meetings & Participation • Agenda control, meetings, visitors, input from DBEs, role clarity B. OCR and MnDOT –Department buy-in, transition of staff, balance of effort between workforce and DBE C. Project Teams –Representation of all 8 groups, work plans, role, engagement of members, support & structure D. General –Transparency, goals, communication, more progress, open-mindedness

  7. Q 10: How can we better organize or support Project Teams? • Wide range of responses from • Doing well, working fine • Support is good, no changes needed • Total restructure/combination of teams • Role clarity, goals and objectives • More support for volunteer leaders • More accountability • Ensure all team members are included in team decisions

  8. Compared with 2011 • 2011 • MnDot = 3.8 • OCR = 4.12 • Coordinator = 4.04 • Facilitator = 4.0 • Your Team = 3.24 • Use of Meeting = 2.54 • 2012 • MnDOT = 3.54 • OCR = 4.06 • Coordinator = 3.79 • Facilitator = 4.17 • Your Team = 3.4 • Use of Meeting = 3.10

  9. Q 12: What are the top3 barriers? • Wide range of responses – needs further analysis and integration into a plan for 2013 and beyond. • Skills/capacities, slow payment, lack of enforcement, too few DBEs, lack of staff accountability, contractors seen as priority customers, bidding, capital, lack of overall work, time, education/information, transportation, child care, lack of mentorships, cash flow, fairness, resistance

  10. Q13: What are the top three things the Collaborative in 2013? (38) • General • continue meeting and working, strategic plan, ensure all 8 stakeholders, expand measuring, education, going to scale, legislative issues, level the playing field • OCR/MnDOT • best practices for compliance work, compliance audits, getting OCR all on the same page, enforcement, use max legal authority to incent the primes to get fully on board

  11. Priorities for 2013 (continued) • Workforce • Reporting on results, strategic plan completion and implementation, equal focus on women goals, reach higher goals, job training, high school students, retention issues • DBE/TGB • Bonding, monitoring, more pilot projects, mentor/protégé, de-bundling, relationships with primes, increase participation on teams, more certifications, DBE at time of bid, access to capital

  12. Q14"BOLD IDEA” should we consider? (36) • Using MDHR • Set bold goals on all metro projects & exceed them • Quick pay program • Rollover bonding • New hire commitment of 1-year • Engineer reports on major projects • Legislative funds for the Collaborative • Centralized certification • Youth/adult relationships • Dissolve • Reduce self-serving membership • Outstate focus and goals • Mandatory sub-contracting • Clear job/role expectations

  13. Q15 What partnerships or other stakeholders (29) • MDHR, Met Council, MAC, U of M, Local government, major contractors, Deed, small business banks, DLI, MnDOT engineers, unions, specific cultural and women’s organizations, Dept of Education, more contractors, Finance, non-union representation, politicians • No more – please! (8)

  14. Q16: What discussion topicswould you like on the meeting agendas (30) • Success on CCLRT, Viking Stadium, Reps from Met Council to share experience with DBE list at the time of bid letting, Mnship process and plan, MAP-21 changes, TFAC recommendations, MDHR commissioner • Statewide project compliance updates, Review of DBE development activities, Apprenticeships & worker retention, rules/regulations both Fed and State, • Everyone to understand what happens on a construction site & how the business works, Estimating, Communication, Engaging minority companies, Conflict Resolution, Retreats and Budgets, Financial training, Skill set training, Training in greater Minnesota, Doing business with government • Partnership development between Primes and DBE’s, Mentor Protégé Program, Promote more joint ventures, Scaling of programs, any change in MnDOT leadership focus • Strategic vision for our collaborative, More analysis of the reasons minority workers and firms fail to make it in highway heavy construction. • Finish what has been started

  15. Q17 How do you want to be involved (25) • Most want to continue what they are now doing and working/being active on their existing committees • Political action, ensuring community is at table and gains from the work, communications, marketing of DBEs • Not sure yet (2)

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