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Chapter 3 Application Software

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  1. Chapter 3 Application Software

  2. Chapter 3 Objectives Next Identify the key features of widely used home, personal, and educational programs Identify the categories of application software Identify the types of application software used in communications Explain ways software is distributed Describe the function of severalutility programs Explain how to work with application software Discuss the advantages of using Web-based software Identify the key features of widely used business programs Describe the learning aids available for application software Identify the key features of widely used graphics and multimedia programs

  3. Application Software Next • What is application software? • Programs designed to make users more productive and/or assist them with personal tasks • Purpose: • Make business activities more efficient • Assist with graphics and multimedia projects • Support home personal and educational tasks • Facilitate communications p. 134 Fig. 3-1

  4. Application Software

  5. Application Software Next • How is software distributed? • Packaged software, mass-produced, for many users, not one user or one company. Word processing and spreadsheet • Custom software, performs functions specific to a business or industry, GoSolar system of GSU • Web-based software, hosted by a Web site, email, online game programs • Open source software, provided for use, modification, and redistribution, UNIX, Linux: OS operating system software p. 134 - 135

  6. Application Software • Shareware, copyrighted software that is distributed free for trial period • Freeware, copyrighted software provided at no cost, programmers cannot incorporate freeware to applications to sell. MSN messenger • Public-domain software, freeware with no copyright restrictions, some personal software,example

  7. Application Software Next • What is system software? • Serves as the interface between the user, the application software, and the computer’s hardware • To use application software, you must have system software as the platform p. 135 Fig. 3-2

  8. Application Software • Desktop: on-screen work area that has GUI • Button:graphical element that you activate to cause a specific action to take place • Pointer: a small symbol on the screen that moves as you moves the mouse • Click: moving the pointer, then press and release a button on the mouse(often left) • Command: an instruction that causes a program to perform a specific action • Menu: a list of commands from which you make selections

  9. Application Software Next • How do you start an application? • From the desktop, click the Start button, point to All Programs, and click the name of the application • The program’s instructions load into memory p. 136 - 137 Fig. 3-3

  10. Application Software Next • What is a window? • A rectangular area of the screen that displays data and information Title bar: top of a window, a horizontal space that contain the window’s name, always include minimize, maximize, and close buttons on the right-hand corner File: a named collection of stored data, instructions, or information. Filename: a unique combination of letters of the alphabet, numbers, and other characters to identify a file *title bar usually display * In Windows, a fine name have up to 255 characters including spaces, cannot contain 9 characters:\ /:*?”|< > p. 136 - 137 Fig. 3-3

  11. Application Software

  12. Application Software Next • What is a dialog box? • A window that provides information, presents available options, or requests a response WYSIWYG: what you see is what you get p. 136 - 137 Fig. 3-3

  13. Business Software Next • What is business software? • Application software that assists people in becoming more effective and efficient p. 138 Fig. 3-4

  14. Business Software • A survey several yeas ago: • Word processing and spreadsheet(100%) • Communications, electronic mail, database, and presentation graphics(95%) • Desktop publishing(85%) • Project management(70%) • Personal information management(50%)

  15. Business Software Click to view Web Link,click Chapter 3, Click Web Linkfrom left navigation, then click Word Processing Software below Chapter 3 Next • What is word processing software? • Allows users to create and manipulate text and graphics • Clip art is a collection of graphics that you caninsert indocuments • (insert->picture->clip art) p. 138 – 139 Fig. 3-5

  16. Business Software • Margins:the portion of the page outside the main body of text, including the top, the bottom, and both sides of the paper(File->Page Setup)

  17. Business Software • Wordwrap: type text that extends beyond the right page margin, the software automatically positons text at the beginning of the next line without ENTER key • Scrolling: the process of moving • different portions of the document • on the screen into view

  18. Business Software • Search: allow you to locate all occurrences of a certain character, word or phrase. • Place: allow you to substitute existing characters or words with new one(use together with search)

  19. Business Software • Spelling checker: reviews the spelling of individual words, sections of a document, or the entire document.

  20. Business Software • Header and footer: the text that appears at the top of each page; the text that appears at the bottom of each page (page number, company names, report titles, and dates)

  21. Business Software Next • What are popular word processing features? AutoCorrect AutoFormat Collaboration Columns GrammarChecker Ink Input Macros Mail Merge ReadingLayout Research Smart Tags Tables Templates Thesaurus TrackingChanges Voice Recognition Web PageDevelopment p. 140 Fig. 3-6

  22. Business Software • With Word, users create, edit, format, save, and print documents. • Create:when you create a document that doesn’t exist and then you can input elements • Edit: make changes to existing documents:insert, delete, cut, copy(Ctrl+C), and paste(Ctrl+V) • Clipboard: a temporary storage location • cut and copy: document->clipboard • paste: clipboard->document • Format: change document’s appearance • Save: keep it for future to storage • Print: places the contents to the paper or some other medium

  23. Business Software Next • What is a font? • A name assigned to a specific design of characters two basic types: serif, with short decorative lines at the upper and lower ends(Times New Roman);san serif(Arial) • Font size indicates the size of the characters in a particular font in points(a single point is about1/72 of an inch in height) • Font style adds emphasis to a font such as bold, italic, and underline p. 141 Fig. 3-7

  24. Business Software = A1+B2 (*C12) = D1+E2 (*F12) = SUM (C12:Y12) Next • What is spreadsheet software? • Organizes data in rows and columns • Performs calculations andrecalculates when data changes p. 142 - 144

  25. Business Software • Worksheet: rows and columns collectively are called a worksheet • Basic feature: create, edit, and format worksheets • Other features: macros, check spelling, change fonts and fonts sizes, add colors, track changes, insert audio and video clips, provide research capabilities, recognize handwritten text and drawings, and create web pages from existing spreadsheet documents

  26. Business Software Next • How is a spreadsheet organized? • Columns identified by letters • Rows identified by numbers • A cell is the intersection of a column and row (labels, values, and formulas) p. 142 - 143 Fig. 3-8

  27. Business Software Next • What is a function? • A predefined formula that performs common calculations =B10+B11+B12+B13+B14 =SUM(B10:B14) Recalculation: when entering a new value to change data in a cell, any value affected by the change is updated automatically p. 143 Fig. 3-9

  28. Business Software Click to view Web Link,click Chapter 3, Click Web Linkfrom left navigation, then click Spreadsheet Software below Chapter 3 Next • What is charting? • Allows you to display spreadsheet data in graphical form p. 144 Fig. 3-10