buss110 introductory business computing a
Download
Skip this Video
Download Presentation
BUSS110 Introductory Business Computing A

Loading in 2 Seconds...

play fullscreen
1 / 64

BUSS110 Introductory Business Computing A - PowerPoint PPT Presentation


  • 322 Views
  • Uploaded on

BUSS110 Introductory Business Computing A Module III 4. Business Information Systems Learning Objectives To list several examples of accounting, financial, marketing, manufacturing and human resource IS To describe ways if organising the functions of these BIS

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about 'BUSS110 Introductory Business Computing A' - issac


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
buss110 introductory business computing a

BUSS110Introductory Business Computing A

Module III

4. Business Information Systems

learning objectives
Learning Objectives
  • To list several examples of accounting, financial, marketing, manufacturing and human resource IS
  • To describe ways if organising the functions of these BIS
basics of business information systems4
Basics ofBusiness Information Systems
  • Each system uses hardware, software, stored data, personnel, and procedures
  • Each system uses input, processing, output, and storage
  • Each system processes one or more types of master data
  • Each system may use transaction data
basics of business information systems5
Basics ofBusiness Information Systems
  • Each system involves several computer programs and manual procedures
  • Although they’re described separately, these systems may be combined & work together
  • Sometimes packaged software is sold that performs one or more of these functions
slide7
Order entry

Basic Functions inBusiness Information Systems

basic functions in business information systems
Basic Functions inBusiness Information Systems
  • This system uses 2 programs and a manual procedure
  • Order entry
  • The data entry program involves online processing
  • The customer order data is transaction data used by this system and deleted later
basic functions in business information systems10
Basic Functions inBusiness Information Systems
  • Computerized order entry and billing allow data to be passed between systems
  • Billing
  • This billing system can use order entry transaction data, and customer and inventory master data to create an invoice
  • Passing data is done through an interface
basic functions in business information systems cont d
Basic Functions inBusiness Information Systems (cont’d)
  • General ledger (G/L) (cont’d)
  • G/L ties all systems together by reflecting financial transaction data
  • Financial transaction data is used to prepare income statements, balance sheets, and forecast budgets
  • A/P and A/R are tied closely to G/L
other business information systems
Other Business Information Systems
  • Accounting
  • May include A/R, A/P, G/L
  • Fixed asset accounting
  • Budgeting
  • Tax accounting
other business information systems cont d
Other Business Information Systems (cont’d)
  • Financial
  • Cash management
  • Capital expenditure analysis
  • Financial forecasting
  • Portfolio management
  • Credit analysis
order processing system
Order entry

Inventory control (finished product)

Order Processing System
  • Sales configuration
  • Invoicing
  • Shipment planning
  • Customer interaction
  • Shipment execution
  • Routing and scheduling
slide22
Order Processing System (cont’d)
  • Order Entry System
  • Captures basic data needed to process a customer order
slide23
Order Processing System (cont’d)
  • Sales Configuration System
  • Ensures that products and services ordered are sufficient to accomplish customer’s objectives and will work well together
order processing system cont d24
Order Processing System (cont’d)
  • Shipment Planning System
  • Determines which open orders will be filled and from which location they will be shipped
order processing system cont d25
Order Processing System (cont’d)
  • Shipment Execution System
  • Coordinates the outflow of all products and goods from the organization to deliver quality products on time to customer
order processing system cont d26
Order Processing System (cont’d)
  • Inventory Control System
  • Manages inventory levels to minimize stockouts and back orders

An inventory status report

order processing system cont d27
Order Processing System (cont’d)
  • Invoicing
  • Generates customer invoices based on records received from the shipment execution TPS

Output of an invoicing system

slide28
Order Processing System (cont’d)
  • Customer Interaction System
  • Monitors and tracks each customer interaction with the company
slide29
Order Processing System (cont’d)
  • Routing System
  • Determines the best way to get goods and products from one location to another
  • Scheduling System
  • Determines the best time to deliver goods and services
purchasing systems
Purchasing Systems
  • Inventory Control
  • Raw materials
  • Packing materials
  • Spare parts
  • Supplies
  • Purchase Order Processing
  • Receiving
  • Accounts Payable
purchasing systems cont d
Purchasing Systems (cont’d)
  • Purchase Order Processing System
  • Helps purchasing department complete transactions quickly and efficiently

[Figure 8.14]

purchasing systems cont d32
Purchasing Systems (cont’d)
  • Receiving System
  • The system to which certain business transactions are input and that creates a record of expected receipts
purchasing systems cont d33
Purchasing Systems (cont’d)
  • Accounts Payable System
  • Sends checks to suppliers
  • Attempts to increase an organization’s control over purchasing, improve cash flow, increase profitability, and provide more effective management of current liabilities
sample accounts payable
SampleAccounts Payable

[Figure 8.15]

A check generated by an accounts payable application

sample accounts payable35
SampleAccounts Payable

[Figure 8.16]

An accounts payable purchases journal

accounting systems
Accounting Systems
  • Budget
  • Accounts receivable
  • Payroll
  • Asset management
  • General ledger
financial systems
Financial Systems

[Figure 8.17]

accounting systems38
Accounting Systems
  • Budget TPS
  • Manages budget data
  • Distributes data to users
  • Consolidates prepared budgets
accounting systems39
Accounting Systems
  • Accounts Receivable System
  • Manages the cash flow of a company by keeping track of the money owed the company on charges for goods sold and services performed
sample accounts receivable
Sample Accounts Receivable

[Figure 8.18]

An accounts receivable statement

sample accounts receivable41
Sample Accounts Receivable

[Figure 8.19]

An accounts receivable aging report

accounting systems42
[Figure 8.20]Accounting Systems
  • Payroll
  • Generates payroll checks and stubs, as well as W-2 statements at the end of the year for tax purposes
accounting systems43
Accounting Systems
  • Payroll Journal
  • A report produced by the payroll program that includes such entries as employees’ names, hours worked, pay rate, earnings, and various deductions
sample payroll journal
Sample Payroll Journal

[Figure 8.20]

[Figure 8.21]

accounting systems45
Accounting Systems
  • Asset Management System
  • Controls investments in capital equipment
  • Manages depreciation for maximum tax benefits
accounting systems46
Accounting Systems
  • General Ledger System
  • Allows automated financial reporting and data entry
other business information systems47
Other Business Information Systems
  • Marketing
  • Sales analysis
  • Sales forecasting
  • Market research
  • Advertising
  • Electronic commerce
  • Sales force automation
other business information systems cont d48
Other Business Information Systems (cont’d)
  • Manufacturing
  • Production scheduling
  • Materials resource planning (MRP)
  • Mfg. resource planning (MRPII)
  • Just-in-time inventory management
  • Computer-aided design (CAD)
other business information systems cont d49
Other Business Information Systems (cont’d)
  • Manufacturing (cont’d)
  • Computer-aided manufacturing (CAM)
  • Computer-integrated manufacturing (CIM)
  • Robotics
other business information systems cont d50
Other Business Information Systems (cont’d)
  • Human Resource (HR)
  • Performance appraisal
  • Skills inventory
  • Benefits administration
  • Job applicant tracking
organizing information system functions cont d
Organizing Information System Functions (cont’d)
  • Centralized (cont’d)
  • Advantages
  • Economy
  • Control
  • Disadvantages
  • Response to users (output distribution)
  • Distance between users and tech staff
organizing information system functions cont d54
Organizing Information System Functions (cont’d)
  • Teleprocessing
  • Advantage - quicker input and output response times
  • Disadvantage - distance between users and tech staff
organizing information system functions cont d56
Organizing Information System Functions (cont’d)
  • Decentralized (cont’d)
  • Advantages
  • Better response to user needs
  • Sometimes has a distributed staff
  • Disadvantages
  • Hardware cost
  • Lack of control
organizing information system functions cont d57
Organizing Information System Functions (cont’d)
  • Disadvantages (cont’d)
  • Decentralized (cont’d)
  • Incompatibility of systems
  • Difficulty in standardizing if the decision is made later
  • Ultimate form - PC on every desk
  • Must have standards
organizing information system functions cont d58
Organizing Information System Functions (cont’d)
  • Decentralized (cont’d)
  • Information Centers
  • Computer professionals who establish and maintain standards
  • Trains other computer professionals and users
  • Provides assistance when needed
slide60
Organizing Information System Functions (cont’d)
  • Distributed
  • Also called cooperative processing
  • Advantages
  • Provide good response to user needs
  • More control through remote control
  • Greater system compatibility
  • Disadvantage - complexity
emergency alternate procedures
Emergency Alternate Procedures
  • Enable the organization to continue processing key transactions in the event that the most critical transaction processing systems become unusable
disaster recovery planning
Disaster Recovery Planning
  • The process of anticipating and providing for disasters
  • Disaster recovery
  • Implementation of the disaster plan
tools for disaster planning and recovery
Tools for Disaster Planning and Recovery
  • Hardware backup
  • Software and database backup and control
  • Telecommunications backup and control
  • Personnel backup and control
transaction processing system audit
Transaction ProcessingSystem Audit
  • Attempts to determine what procedures and controls have been established and whether these procedures and controls are being used properly
  • Audit trail
  • Allows the auditor to trace output from the computer system back to source documents
ad