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5:30 – 6:30 Plenary 6:30 – 7:30 Regional Break-out sessions 7:30 – 8:00 Refreshments (Leacock Building main f - PowerPoint PPT Presentation

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Welcome to Pre-Departure Orientation March 29 th , 2012 5:30 p.m. 5:30 – 6:30 Plenary 6:30 – 7:30 Regional Break-out sessions 7:30 – 8:00 Refreshments (Leacock Building main floor and 2 nd floor) 8:00 – 9:30 Medicine Breakout sessions continue. IMPORTANT!

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Welcome to Pre-Departure Orientation

March 29th, 2012 5:30 p.m.

5:30 – 6:30 Plenary

6:30 – 7:30 Regional Break-out sessions

7:30 – 8:00 Refreshments

(Leacock Building main floor and 2nd floor)

8:00 – 9:30 Medicine Breakout sessions continue


In your regional break-out session, you will be asked to complete the PINK SHEET found in your information package.

IF you will be traveling to the U.S., please complete it and leave it with a staff member on your way out after this presentation.



  • André Costopoulos Associate Dean Student Affairs Faculty of ArtsMcGill University
  • Sylvie Fafard
  • Deputy Director
  • Outreach and Partnership Programs

Foreign Affairs and International Trade Canada (DFAIT)

  • Dr. Kirsten Johnson, MD, MPH
  • Director,
  • Humanitarian Studies Initiative
  • Prof., Dept. of Family Medicine

McGill University

Carla Jensen

International Education Admin.

Office of International Education

McGill University


Canadian Consular Services

Sylvie Fafard

Deputy Director,

Outreach and Partnership Programs

Consular, Security and Emergency

Management Branch

Foreign Affairs and International Trade Canada (DFAIT)


In this presentation…

Overview of the Canadian Consular Services- role- services - tools Smart-travel tips Questions?


What is the role of Canadian Consular Services?

    • Prevention
  • - To help Canadians prepare for foreign travel
    • Assistance
  • - To provide services and help to all Canadians
  • abroad
  • - To coordinate the Government of Canada’s
  • response to international emergencies affecting
  • Canadians abroad

Who we are…

  • More than 260 Canadian embassies, high commissions and consulates in over 150 countries worldwide
  • Q: Whatis the differencebetween an embassy,
  • a high commission and a consulate?

Embassy: in the capital city of another country

  • (Washington D.C., Paris, Brasilia)
  • High commission: in the capital city of a
  • Commonwealth country
  • (London, Canberra, New Delhi)
  • Consulate: in a major but not capital city
  • (Los Angeles, Nice, Rio de Janeiro)

Who we are…

  • Emergency Watch and Response Centre in Ottawa
  • Assistance 24 hours a day, 7 days a week
  • Call collect to 613 996-8885 or e-mail

Consular officials in Canadian offices abroad

and in Ottawa are there to…

  • Assist in medical emergencies by providing
  • a list of local doctors and hospitals
  • Transfer funds if urgent financial assistance is required ($)
  • Contact next of kin, with your authorization, in case of emergency
  • Provide assistance in cases of missing persons

Consular officials in Canadian offices abroad

and in Ottawa are there to…

  • Assist victims of robbery or other violence
  • Seek to ensure that Canadians are treated fairly under the country’s laws if arrested or detained
  • Replace lost or stolen passports ($)
  • Notarize certain Canadian documents ($)

Consular officials do not provide the following services:

  • Perform marriage ceremonies
  • Store personal effects
  • Accept mail on your behalf
  • Assist with job or apartment hunting
  • Get you out of prison

A bit more on the prison issue…

  • 1,800 Canadians currently imprisoned abroad
  • Most of them for drug-related offences
  • And most of them are in…
  • the United States
  • The rest are in prisons in almost 100 other countries

Your basic tool kit

  • For travelling and studying abroad
registration of canadians abroad
Registration of Canadians Abroad

Who should register?

All Canadians travelling or living abroad


So that we can contact and assist you in an emergency abroad, or to inform you of a

family emergency at home


Before you go… Learn about your destination

  • What documents do you need?
    • Valid passport
    • Student visa
    • Work permit
    • Proof of AIDS testing
    • Certificate of vaccination
    • International driver’s licence
travel your way the smart way
Travel YOUR way, the SMART way!
  • Travel health insurance: don’t leave without it!
  • Protect your passport. Make photocopies of all your travel documents
  • Prescription medication and syringes: yes, but…
  • Dual citizenship: is it an issue?
  • Illegal drugs: Zero Tolerance
  • Local culture and laws: learn ahead of time

Contact us

  • General information
  • 1-800-267-6788 (Canada and U.S.) or 613-944-6788
  • Emergencies
  • 613-996-8885 (call collect from abroad)
Kirsten Johnson, MD, MPH

Director, McGill Humanitarian Studies Initiative

Asst. Professor, Family Medicine

McGill University

Personal Health Abroad

know before you go

Know before you go

Kirsten Johnson, MD, MPH

Director, Humanitarian Studies Initative

Assistant Professor, Department of Family Medicine

things i m going to talk about
Things I’m Going to Talk About
  • Medical check up
  • Immunizations
  • Supplies
  • Packing
  • Insurance
  • Getting sick abroad
  • Travel tips
but first a test
But first… a test!

What is the most common cause of death for missionaries and peace corps volunteers?

go see your doctor
Go see your doctor…
  • May be required
  • Cost for international students
  • May include laboratory tests
  • Associated costs: forms, labs, imaging
  • Student Health
  • Book early
  • Country or region specific
  • Make appointment 3 months prior to departure
  • Where:
    • McGill sudent health
    • Centre for Tropical Diseases MGH
    • Clinique Sante-Voyage, 1001 Saint-Denis
    • Medisys Travel Health Clinic, 500 Sherbrooke W
  • Cost SSMU plan covers $300.00/year
  • Attach your immunization book to your passport
supplies medicines
Supplies: Medicines
  • Traveler's diarrhea:
    • Vaccine
    • Pepto-bismol (if not allergic to aspirin)
    • Immodium
    • Ciprofloxacin and/or flagyl
  • Laxative
  • Anti-emetic (Gravol)
  • Antihistamine (Benadryl)
  • 1% Hydrocortisone Cream
  • Tylenol, Motrin/Ibuprofen
  • Polysporin
  • Canesten/Anti-fungals
  • Malaria pills
  • Altitude sickness medication (Diamox)
  • Ventolin
  • Iodine tablets
  • Other prescriptions unique to you
supplies medicines1
Supplies: Medicines

If you take medication:

  • Make sure you have enough
  • Carry all medication in original bottles with original label from pharmacy
  • Enough syringes for entire trip and med certificate
  • Some OTC meds legal in Canada may not be in other countries
      • Contact embassy of country where you are travelling to make sure meds you are carrying are legal where you are going
supplies health
Supplies: Health
  • Sterile dressing, bandaids, blister aids
  • Insect repellant – DEET > 30%
  • Water resistant sunscreen > Spf 30
  • Thermometer
  • Disposable gloves
  • Syringes and needles
  • Permethrin infused mosquito net
  • Water purification
  • Feminine hygiene products
  • Passport (plus copy)
  • Airline Ticket (plus copy)
  • Visa (plus copy)
  • SOS/insurance card (plus copy)
  • Medical License (plus copy)
  • Immunization record (plus copy)
  • Passport/visa photos
  • Money belt
  • Money/Cash
  • Lonely Planet/Travel book
  • Language book
  • Computer/Palm/IPhone (with back up)
  • Jump Drive
  • Blank CD-ROMs
  • Letter from accepting organization or institution
  • Initial contacts upon arrival
  • Cell phone (unlocked)
  • Purel/antibacterial liquid
  • Headlamp/Flashlight
  • Water bottle (+/-)
  • Mosquito net-treated
  • Permethrin
  • Mosquito Repellant
  • Sun screen
  • Sleeping sac
  • Duct Tape, string

International SOS Benefits

Medical Assistance Services

  • 24-hour access to physicians for medical advice and emergency assistance
  • Medical and dental referrals
  • Emergency medical evacuation
  • Medically-supervised repatriation
  • Medical expense guarantee and payment
  • Ground transportation and accommodation for family members
  • Assistance with documentation for insurance claims
  • Dispatch of prescription medication and medical equipment

Security Assistance Services

  • Security evacuation assistance
  • Access to security crisis center

Travel Assistance Services

  • Legal referrals
  • Emergency message transmission
  • Lost document advice and assistance
  • Advance of emergency personal cash
  • Emergency translation services
f diagram
“F” Diagram





New Host



getting sick abroad diarrhea
Getting sick abroad: Diarrhea
  • Prophylaxis: Peptobismol
  • 3 loose stools = travelers diarrhea = antibiotics +/- immodium
  • Stay hydrated!
  • If: It lasts more than a week, there is blood, you have a fever = seek

medical attention

getting sick a broad heat s troke
Getting sick abroad: Heat stroke
  • Wear loose fitting clothing, light color
  • Avoid prolonged exposure to direct sun light
  • Certain medications/alcohol are dehydrating
  • Drink fluids regularly (not including beer)
  • Heat stroke symptoms:
    • feeling faint, nausea, vomiting, increased temp, headache, goosebumps, chills, muscle cramps, unsteady gait
getting sick abroad altitude sickness
Getting sick abroad: Altitude sickness
  • Altitude is the great equalizer
  • Risk above 8,000 feet or 2,500m (Peru, Nepal, Tibet)
  • Time to acclimatize
  • Consider taking diamox
  • No alcohol
  • Symptoms:
    • headache, fatigue, nausea, shortness of breath, confusion
getting sick abroad malaria dengue
Getting sick abroad: Malaria, Dengue
  • Prevention is key!
  • Mosquito repellent and nets
  • Stay in at dawn and dusk
  • Take your anti-malarials:
    • lariam, malarone, doxycycline
  • Symptoms:
    • Headache, fever, nausea, delirium, myalgias
tips personal safety
Tips: Personal safety
  • Risk assessment: outline risks or dangers pertaining to health, personal safety and a plan for emergency evacuation
  • Don’t look like a tourist = target
  • Precautions getting into taxis
  • Women should not be alone/do not walk home alone after dark
tips drugs
Tips: Drugs
  • A no-no unless you want a jail cell to be your residence abroad
  • Be careful of your luggage
    • Pack your own
    • Don’t bring anything for anyone else
tips communications
Tips: Communications
  • Unlocked cell phone for use with local SIM card
  • Necessary contacts before you leave
  • Remove unlawful material from your computer
tips eating
Tips: Eating
  • Boil it, cook it, peel it or forget it!
  • Best rules
    • Avoid salads or raw vegetables
    • Drink bottle water, filtered water, or treated water
    • Avoid drinks with ice cubes
    • Hot recently cooked food
    • Wash hands before eating
tips long distance travel
Tips: Long Distance Travel


  • Not common in young people but can happen
  • Drink plenty of fluid
  • Don’t sit for long periods
  • Walk around
  • Avoid alcohol, caffeine
  • May manifest up to 2 weeks after a flight
  • Seek medical advice if:
    • Pain and swelling of legs
    • Sudden chest pain
    • Sudden shortness of breath
tips sexual orientation and sex
Tips: Sexual Orientation and Sex
  • Probably not a good idea – use a condom
  • Check the local regulations on GLBT
    • Is it legal where you are going?
    • Being militant at home may be a good thing but not in another country
    • Amnesty International web site good source of information
upon your return
Upon your return

See a doctor if:

  • Ongoing diarrhea, stomach cramps
  • STI check – if had sex
  • Fever
  • Unusual rashes
  • Any thing else that is weird and that you are worried about

Managing your Success Abroad

Carla Jensen

International Education Administrator

Office of International Education

McGill University

mcgill travel guidelines
Participation in a pre-departure orientation.

Approval by your academic unit or research supervisor.

Completion of a travel registry form. Once your activity has been approved, a travel registry form will be created on Minerva. Find your travel registry Minerva or check with your Departmental or Faculty Student Affairs office for details.

McGill Travel Guidelines

Students going abroad are required to complete the online Travel Registry which can be accessed via Minerva.

Prior to departure:

Verify your faculty’s requirements for recognizing credit for exchanges or internships.

During your stay:

If you encounter changes while abroad, you must communicate these changes to your academic advisor.

Academic Credit

The overall cost of living abroad may be higher than Montreal.

Be sure to budget for emergencies (contingency fund)


Prepare a Budget

Money & Banking

  • Obtain some foreign currency before departure
  • Take more than one source of money with you
  • Make arrangements with your bank to use your ATM card abroad
  • Advise your credit card company that you will be away

Financial Aid

  • Students with financial need can consult the Scholarships and Student Aid Office:
  • Possible funding opportunities: Travel (Mobility) awards, External Awards , Student Aid.

Students are fully responsible to ensure that they are sufficiently covered during their stay abroad.

Provincial or territorial health insurance plans for extended stays:

To ensure continued coverage, students must contact their regional health insurance provider (e.g. Regie de l’assurancemaladie du Quebec) before they leave.

General Information


Does your policy include:

Emergency Health Coverage?

Emergency Evacuation Coverage?

Travel Insurance and Trip Cancellation and Interruption?

What is not included?

Limitations and Restrictions

Exclusions and Caveats

Consequences of Travel Warnings and Advisories

Travel Health Policy Coverage


Canadian Students:


Only for students who have not opted-out

International Students:

Extended health insurance for study away programs now available

Students must complete an online registration form available on ISS website:

For more information contact

All students:

TravelCuts Bon Voyage

Policy Options

Examples of restrictions:

“Sickness, injury or medical condition you suffer in a specific country or area for which the Department of Foreign Affairs and International Trade of the Canadian Government has issued a travel advisory or formal notice before your departure date.”

“Your participation in and/or voluntary exposure to any risk from: war or act of war, whether declared or undeclared; invasion or act of foreign enemy; declared or undeclared hostilities; civil war, riot, rebellion; revolution or insurrection; act of military power; or any service in the armed forces.”


Policy Restrictions and Travel Warnings

Be sure to ask whether your policy:

Continues to provide benefits after a travel advisory has been issued.

Includes an in-house, worldwide, 24-hour emergency hotline.

Covers doctor’s visits and prescription medicines.

Pays for hospitalization and related medical costs.

Provides direct payment of bills and cash advances abroad.

Covers emergency transportation, such as ambulance services.

Provides for medical evacuation to Canada.

Pays for a medical escort to accompany you during evacuation.

Covers pre-existing medical conditions (get an agreement in writing).

Covers emergency dental care.

Excludes any countries or regions you intend to visit.


Policy Coverage

Be Prepared…

When you arrive, locate the nearest reputable clinic or hospital.

Ensure that you are familiar with how your policy works.

Carry details of your insurance policy and emergency hotline with you.

Tell a friend or relative at home, and in your host country how to contact your insurer on your behalf.

In case of an emergency…

Get a detailed invoice for services obtained before you leave.

Always submit original receipts for medical services or prescriptions received.


While Abroad…

Culture shock is an inevitable experience.

Research your host country:

History and current political situation

living conditions and cultural norms.

Know which languages are spoken.

Center for Intercultural Learning Country Insights: provides information on countries’ characteristics and provides useful insights on cultural perspectives.

Cultural Awareness

during your stay
During Your Stay

Check-in: let a relative at home know when you have safely arrived.

Emergency Contact: Leave a copy of your emergency contact information with your host institution.

Updates: send regular updates to your emergency contact at home to let them know how you are doing.

Email: Ensure that you check your McGill email regularly.

emergency plan
Emergency Plan

In case of an emergency…

Who would you contact first, second, and third?

Where is the nearest hospital and police station?

What steps do you need to take to ensure that costs will be covered by insurance?

Will you have access to a cell phone?

How much emergency money will you carry on you?

If you had to leave the country, what would be the first, second, third things that you would do to accomplish this?

Keep the following documents in a safe place, separate from originals. Also leave a copy with a relative at home.

Photocopy of your passport identification page.

Photocopy of any visas or work permits you require.

Phone number and policy number of your insurance provider.

A copy of your “Emergency plan of action”.

Emergency Contact information.

Flight details/itinerary.

Local embassy’s contact information

McGill Campus Security 24/7 emergency number (514-398-3000)

DFAIT 24/7 emergency number (Call collect: 613-996-8885)

Safe Travel Tool Kit


Share the experience: Become an International Blogger!

  • Blog about your international experience to
  • Reflect on your experience
  • Communicate with friends and family at home
  • Connect with other students abroad
  • Build a portfolio –
  • highlight professional development
  • To begin
  • Send an email explaining
  • why you want to be an
  • International Blogger to:
Before you leave:

Complete McGill’s Travel Registry on Minerva.

Check the passport and visa requirements for your host country.

Consult your insurance provider.

Photocopy important documents (e.g. passport, itinerary).

Contact a travel health clinic.

Prepare a budget.

Learn about your destination country.

Put your credit cards, ATM cards in order.

Register with the local embassy/consulate.

Understand your responsibilities to McGill and your host institution.



Before you go…

At your Breakout Session, please turn in:

  • Pink sign-in sheet
  • Evaluation form (back of the agenda in your info packet)
  • ** Students travelling within Canada and the U.S., turn in these forms to event staff on your way out
  • After the Breakout Session:
  • Refreshments will be served on the 1st and 2nd floor of the Leacock Building between 7:30pm and 8:00pm
  • Medicine students: breakout sessions continue from 8:00pm – 9:30pm
The Americas

Central America,

South America &

Mexico, LEA 26


LEA 132


East Asia,

ARTS 160

Southeast Asia, LEA 517

South Asia, LEA 210

Please proceed to your

Regional Break-Out Session…

  • Australia
  •  Australia, New Zealand
  • and the Pacific, LEA 232
  •  Caribbean
  • LEA 638


*By FIRST name*

A – B: LEA 819

C – I: LEA 738

J – K: LEA 429

L – P: LEA 808

Q – Z: LEA 834


Western Europe,

LEA 219

 The Mediterranean,

Arts B-20 (lounge)

Eastern Europe,

LEA 917

Note: There is no break-out session for North America