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Enhancing Change Management through Metamorphosis: The Acquisition Process in Porto City Council

This project explores the transformation of the acquisition process at Porto City Council, focusing on the architecture of the Electronic Shopping Platform, physical flow of merchandise delivery, order reception, supplier management, integration for contract and warehouse management, and economy savings achieved. The implementation of TradeForum and efficient purchase order processing led to significant reduction in processing time and improved effectiveness. Overall, the project resulted in a 68% increase in efficiency with purchase functions, demonstrating substantial improvements in cost savings and operational processes.

isaac-thompson
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Enhancing Change Management through Metamorphosis: The Acquisition Process in Porto City Council

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  1. CHANGE MANAGEMENT THE ACQUISITION PROCESS METAMORPHOSIS IN PORTO CITY COUNCIL

  2. 5 4 7 6 3 2 1 Architecture of the Electronic Shopping Platform Physical flow of merchandise delivery (Bill of landing) Order reception SUPPLIER Sendig of the order to supplier Electronic Shopping Platform TRADEFORUM Purchase Order Update of state of the order Integration for contract management, warehouses and cost items Intergration for fit and commitment SCA GES OAD

  3. RESULTS: ECONOMY Poupança Média - 8,9% 18.150€ 203.348,11 € 185,198,11 € auction start value expenses after auction

  4. Legend Request Cherche Aproved Encomendar Process RESULTS: Effectiveness Time of the process – Catalogue Product or Service Reduction 80% of medium time face to the medium time spend in the traditional process PCE 2 Medium Time 2 1 4 2 6 3 4 8 5 10 12 6 14 7 8 16 9 18 20 10 DIAS Time fo the process – None Catalogue Product or service PCE Reduction de 53% in the medium face to the medium time spend in the traditional process 8 Medium time 2 1 2 4 6 3 8 4 10 5 12 6 14 7 8 16 9 18 10 20 11 22 24 12 26 13 28 14 30 15 DIAS

  5. RESULTADOS: Eficienty (with purchase functions) -68%

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