Transforming a business in the real world
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Transforming a Business in the Real World. JHU SPSBE 771.720.71 Fall Semester 2001 Economics of Technology in Business Prof. John W. Yates. Charlie Jones Mark Pinson Kelvin Rawls. eProcurement/Accounts Payable and Financial ERP Systems. ACME Enterprises, Inc. Request for Proposal (RFP)

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Transforming a business in the real world

Transforming a Business in the Real World

JHU SPSBE 771.720.71 Fall Semester 2001

Economics of Technology in Business

Prof. John W. Yates

Charlie Jones

Mark Pinson

Kelvin Rawls


Eprocurement accounts payable and financial erp systems

eProcurement/Accounts PayableandFinancial ERP Systems

ACME Enterprises, Inc.

Request for Proposal

(RFP)

#091101

CMK, Inc.


Three major components
Three Major Components

ACME Enterprises, Inc.AEI

AEI Science Laboratory (ASL)

AEI Training System (ATS)

AEI Electronics


Rfp aei s business transaction scope
RFPAEI’s Business Transaction Scope


Rfp acme enterprises inc rfp objectives
RFPACME Enterprises, Inc.RFP Objectives

A. Eliminate Interfaces

B. Convert Data

C. Replace the GL system


Rfp the problem
RFPThe Problem

AEI’s current Purchasing and Accounts Payable Systems are antiquated and disparate and, as such, pose significant operational challenges to the Company staff. Many of the processes are complex and paper intensive and, in some cases, require duplicate data entry.


Rfp the answer
RFPThe Answer?

AEI intends to contract with one or more vendors to get an integrated eProcurement/Accounts Payable and Financial Enterprise Resource Planning (ERP) System and the associated implementation support services.


Rfp major business it benefits

Eliminate Interfaces

Convert Data

Replace the GL system

Install a Financial Enterprise Resource Planning (ERP) System

Upgrade Accounts Payable system

Upgrade Billing/ Accounts Receivable System

RFPMajor Business/IT Benefits


Rfp 25 projects benefits to prioritize 1

Report Writer

Automated Bidding

Overall Front End Controls

Inventory

Overall Electronic Approvals

Overall Spending Controls

Overall Funds Management

Fixed Assets

Overall Eliminate Shadow Systems

Endowments

Travel Advance Control

RFP25 Projects/Benefits to Prioritize -1


Rfp 25 projects benefits to prioritize 2

Overall Workflow Email

Overall Commitment Control

Budgeting

Overall User Friendly

Travel Reserves

Overall Online Help

Leveraging Enterprise Level Buying

Grants

Card Purchase Reconciliation

Internal Store Purchase Control

Purchasing via Web

RFP25 Projects/Benefits to Prioritize -2


Rfp 25 projects benefits to prioritize 3
RFP25 Projects/Benefits to Prioritize -3

  • Access to Historic Data

  • Overall Web Based System

  • Overall Data Management


Rfp aei s proposed phased approach
RFPAEI’s Proposed Phased Approach


Cmk status as of today
CMKStatus as of Today

  • RFP was issued 9/11/01

  • Only two responses received (CSC and SAIC)

  • Choosing one of these vendors required a detailed assessment by CMK, Inc.

  • Comparative analysis completed


Cmk comparative analysis approach
CMKComparative Analysis Approach

  • Business domain values and risks

  • Technology domain values and risks

Maximize Overall Corporate Value


Cmk excel spreadsheet analysis

Detailed Projects

CMKExcel Spreadsheet Analysis


Cmk business value

Detailed Projects

CMKBusiness Value


Cmk it value

Detailed Projects

CMKIT Value


Normalize net value to 10

Detailed Projects

Normalize Net Value to 10

WEIGHT #1


Cmk analysis spreadsheet

Detailed Projects

CMKAnalysis Spreadsheet


Cmk implementation elements double weighted priorities
CMKImplementation Elements &Double Weighted Priorities