AvalonBay Communities Travel Policy - Specifics

1. AvalonBay Communities Travel Policy - Specifics • Airfare • Travelers will be offered the lowest logical airfares within a 2 hour travel window (2 hours before / after) • All travel is in Coach Class unless the flight duration is 6 hours or greater than Business Class is permitted (flexible within 15 min of 6 hours) • Issuing Split Tickets – airlines now recommend that each airline be put on a separate airline ticket • Travel booked less than 7 days prior to departure – VP Notification • Airfares that are greater than $250 over the least logical airfare will require a business reason • If reservations are booked at least 7 days prior to departure travelers may choose direct flights over connections. Reservations booked inside 7 days will require the lowest fare within $250 to be taken regardless of direct or connection service.

2. AvalonBay Communities Travel Policy - EXAMPLES • Booking Airfare 7 days or Greater • Within Policy: Connection flight from BWI to Los Angeles costs $400 You select a Direct flight from DCA for $600 (if flight from DCA is $650 – Outside Policy) • Within Policy: Direct flight from BWI to Norfolk for $250 – You select a Direct flight from IAD to Norfolk for $450 • Outside Policy: 9am Direct flight from BWI to Norfolk for $250 – You select a 10am Direct flight BWI to Norfolk for $550

3. AvalonBay Communities Travel Policy - EXAMPLES • Booking Airfare Less than 7 Days • Within Policy: (VP will still notification) Connection flight from BWI to Los Angeles costs $600 – You select a Direct flight from DCA for $800 • Within Policy: (VP will still receive notification) Direct flight from BWI to Norfolk for $300 – You select a Direct flight from IAD to Norfolk for $500 • Outside Policy: 9am Direct flight from BWI to Norfolk for $300 – You select a 10am Direct flight BWI to Norfolk for $650

4. AvalonBay Communities Travel Policy - Specifics • Hotel • Hotel Directory- properties near AvalonBay’s major locations have preferred rates • Business Reason Code will be required for hotel rates exceeding $250 • Hotel guarantee must be Individual Corporate or Personal credit card • Direct Bill Hotels • Utilize WTI Consortium Radius or Thor rates • Consider properties with added amenities, e.g. courtesy transportation, free internet, etc. • Be aware of hotel cancellation policy • Check at Front Desk for lower rates • Review receipt for any discrepancies • Register for E Receipts on Cliqbook

5. AvalonBay Communities Travel Policy - Specifics • Car Rentals • Utilize lowest car rate • Direct Bill set up with Avis • Business reason will be required for car rentals that exceed Midsize car • Valid reason is 3 or more employees are traveling together • Rental car insurance should be declined in the U.S & Canada but accepted Internationally • Refuel before returning • Verify condition of the car prior to leaving lot • Review receipt for discrepancies

6. AvalonBay Communities Travel Policy - Specifics • Airline / Rail Form of Payment • There are 3 Forms of Payment for Airline and Rail Tickets • Individual Corporate Card • Personal Credit Card • Avalon BTA Card - Requires Approval • Notification will be sent to the Traveler’s VP listed on their profile • Must have approval from VP, Finance & Accounting, Keri Shea • Keri will send approval email to WTI agents • Tickets will not be issued until approval is received • If confirmation is not received within 24 hours, reservation will be cancelled

7. AvalonBay Communities Travel Policy - Specifics • General • Feedback is encouraged for Policy settings • Cliqbook can be modified based on Business Needs • 30 Day Trial Period for evaluation purposes