Chart of accounts
Download
1 / 20

- PowerPoint PPT Presentation


  • 236 Views
  • Updated On :

Chart of Accounts. Chart of Accounts. The Chart of Accounts (COA), is a six segment structure that is used in the P2P and new General Ledger system The COA determines how your accounting information is collected, categorized and stored for reporting purposes

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about '' - ipo


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript

Chart of accounts1
Chart of Accounts

  • The Chart of Accounts (COA), is a six segment structure that is used in the P2P and new General Ledger system

  • The COA determines how your accounting information is collected, categorized and stored for reporting purposes

  • Each account is made up of 6 unique segments and all 6 segments together are known as the Accounting Flexfield

  • The six segments are Fund Group, Fund Source, Organization, Natural Account, Project and Future Use

  • The Accounting Flexfield (AFF) combination is your COA structure

  • Each financial transaction is tagged with an AFF combination and identifies information about the transaction


Chart of accounts2
Chart of Accounts

  • The COA is displayed with a dash between segment values.

    Example: 00-200004-10469-21000-000000-000


Segment definitions fund group
Segment Definitions Fund Group

  • 2 digit number

  • Will default to zeroes in the new General Ledger

  • 00 (General Funds) will be used by the Field for State, Grant, Unrestricted, Restricted, Loan and Endowment Operating Fund Sources

  • 06 and 17 will be used by Central Accounting for Endowment and BOG Construction/R&R Fund Sources

  • 07 will be used by Central Accounting, Facilities and some departments for Plant Fund construction Fund Sources


Segment definitions fund source
Segment DefinitionsFund Source

  • 6 digit number

  • Relates to our current six character account number


Segment definitions organization
Segment Definitions Organization

  • 5 digit number

  • Relates to department

  • Identifies whose transaction it is


Segment definitions natural account
Segment Definitions Natural Account

  • 5 digit number

  • Identifies the nature of the transaction

  • Relates to our four digit object code or sub code in the legacy General ledger

    • Object codes = General Ledger accounts

    • Sub codes = Subsidiary Ledger accounts

    • The 4 digit General Ledger object codes have a zero at the beginning in the new Oracle system

    • example-02460Accounts Payables

    • The 4 digit Subsidiary Ledger sub codes have a zero at the end in the new Oracle system

    • example-21000 Supplies-Other

  • Examples of Revenue/ Expense Natural Accounts posted to a Fund Source are Student Tuition, Federal or State Grant and Contract Revenue, Supplies, Other Services, etc.


Segment definitions project and future use
Segment Definitions Project and Future Use

  • Project – 6 digit number

    • Placeholder for Grants module

  • Future Use – 3 digit number

    • Placeholder if we need to add a segment in the future

  • Will default to zeroes in the new General Ledger


P2P

  • Currently this COA structure is used in the P2P application. When you create a requisition each segment of the COA has to be populated with segment values

  • Fund Group, Project and Future Use segments default to zero

  • Preparers have to populate the Fund Source, Organization and Natural Account segments


Journal entry
Journal Entry

  • The new General Ledger will have Excel templates that can be used to create a journal entry

  • The new COA structure will be used on the journal templates

  • When you create a journal entry, each segment of the COA will have to be populated with segment values

  • Fund Group, Project and Future Use segments default to zero

  • If invalid COA combinations are entered, the General Ledger application will flag the error


Reporting attributes
Reporting Attributes

  • Reporting Attributes are used in the General Ledger to capture additional descriptive information along with the COA and to report on this information

  • The Reporting Attributes will be used to group accounting transactions for financial reporting

  • Twenty Reporting Attributes have been defined by Central Accounting

  • DCGA has identified another twenty-five attributes that will be sent from SPAN to the new financial warehouse for reporting or information only purposes

  • Reporting Attributes may be used as parameters to narrow down the results on a report











ad