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Prestatiegericht Onderhoud (PGO) Performance based maintenance. Peter Booij 18 th November 2011 Manager Contracting. Subjects. Historical perspective Program PGO Targets and means Contract model PGO Contract Structure Requirements & Scope of Works Tender principles & award criteria

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Prestatiegericht onderhoud pgo performance based maintenance

Prestatiegericht Onderhoud (PGO)Performance based maintenance

Peter Booij 18th November 2011

Manager Contracting


Subjects
Subjects

  • Historical perspective

  • Program PGO

    • Targets and means

  • Contract model PGO

    • Contract Structure

    • Requirements & Scope of Works

    • Tender principles & award criteria

    • Incentives en payment

    • Performance en costs

  • 2


    1 historical perspective
    1. Historical perspective

    Procurement:Performance based contracts

    Outsourcing of daily maintenance

    OPC/PGO

    Alliance:contractsbasedonKPI’s and maintenance units

    Management focus more on RAMS thanoncost

    OPC+

    Outsoursing:contracts based on input: workplans and maintenance specs

    Increase in more business like attitude

    OPC

    Internal distiction Management - Operation contracts based on activities and workplans

    Present day

    1998

    2002

    2005

    2011

    1994

    2000

    2007

    3




    Targets and means
    Targets and means

    • Strong reduction of costs (25%+)

    • Reduction of Out of Service Periods

    • Improve on failure performance

    • Stabilize the overall quality of the infrastructure

      >>>

    • Mobilize the ‘know how’ of contractors

    • Compete on smart maintenance not on man hour costst

    • Manage on infra performance in stead of realized work

    6


    Prestatiegericht onderhoud pgo performance based maintenance

    Asset Rail

    Strukton

    Volker Rail

    BAM Rail

    Contract distribution in PGO - november 2011

    Spitzke

    In tendering

    In preparation

    Drenthe

    Twente

    Veluwe

    Eemland

    Rijn & Gouwe

    Gelre

    Dordrecht

    Betuwe

    Zeeland

    De Peel

    7




    Requirements opc to pgo
    Requirements OPC to PGO

    • A change in style of requirements:

    • We used to prescribe the frequency and nature of inspections.

    • We made agreements on the quantity and nature of maintenance.

    • We did NOT make an explicit agreement on the performance of the infrastructure

      >>> New requirements

    10



    Safety system requirements

    Waarborgen veiligheid

    Waarborgen spoorweg-veiligheid

    Waarborgen installatie-veiligheid

    Voorkomen ontsporen

    Voorkomen botsen

    Voorkomen ongelukken in trein

    Handhaven veilige werking systeem

    Handhaven veiligheidsvoorzieningen

    Handhaven vluchtwegen

    Ontsporingsvrij geleiden

    Voorkomen botsen trein - trein

    Voorkomen ongelukken bij berijden

    Handhaven veilige EV

    Voorkomen oplopen

    Voorkomen botsen trein - omgeving

    Voorkomen ongelukken bij wisselen

    Handhaven veilige energievoorziening diesel

    Ontsporingsvrij wisselen

    Voorkomen botsen trein - obstakels

    Ontsporingsvrij dragen

    Voorkomen botsen trein – mens/dier

    Voorkomen botsen trein – kruisend wegverkeer

    Safety System Requirements

    12


    Prestatiegericht onderhoud pgo performance based maintenance

    Safety System Requirements

    • Keep the track within a alignment for x km/h

    • Prevent defects and electrocution on installations for power supply

    • Keep switches within safety tolerances

    • Keep railway crossings fail safe

    • Etc etc

    13


    Durability requirements
    Durability requirements

    • Durability: condition in which the Life Cycle Cost are minimal (presumed)

    • Keep the position overhead wires within certain tolerances

    • Keep the switches within certain tolerances to prevent ‘wear and tear’

    • Keep the overall geometry of the track within certain tolerances

    • Repair all defects on the infrastructure within 3 months.

    • Etc etc

    14


    Statement of work
    Statement of Work

    • Use FMECA to define all possible (underlying) failmechanisms causing possible deviations to the requirements.

    • Use FMECA to define all MTBF of infrastructure objects

    • Maintain accordingly to the FMECA results

    • Use an inspection regime to validate FMECA results

    • Proof to ProRail that the infrastructure is OK!

    • Bottom line: PREVENT DEVIATIONS FROM HAPPENING!

    15


    Scope of works
    Scope of Works

    • All track and switches, power supply, signalling, overhead wire, civil structures, telecom

    • All ‘small’ renewals

    • All renewals caused by RCF

    • Contractor is responsible for the quality of all objects until ProRail executes her major renewal plans (5 year forecast is given to contractor)

    16


    Payment incentives simplified
    Payment & Incentives (simplified)

    • In principal: Monthly fixed price payments

    • no deviations? 105% payment of fixed price

    • >0 deviations? 75% payment of fixed price, 25% after deviations have been restored in time. Too late? 15% penalty

    • Small (large) number of deviations throughout the year? Up to 5% bonus (or 10% reduction)

    • Rather serious safety deviation: 30% penalty

    • Bonus (or reduction) up to 5% if Urgent Failure performance is going well (bad) throughout the year

    17


    Duration of the contract
    Duration of the contract

    • In principal: 5 or 6 years

    • However: In case of a serious safety incident the contract will end. Contract will be re tendered, contractor is liable for damage

    • Too much Urgent Failures over a period of years? Contract may end.

    18


    Tender award criteria for bidding
    Tender: Award Criteria for bidding

    • Fixed Monthly Price (85%)

    • Number of required ‘Out of service periods’ (15%), at least 99,37% availability

    • Urgent failures (Euro 100/minute reduction on price)

    • Savings on LCC by postponement of renewals by ProRail. (reduction on price)

      And..

    • A few price agreements for settlement of future changes in the contract

    19


    Results so far
    Results so far

    • Financial targets have been well achieved

    • Urgent Failure minutes reduced. For example PGO 2: The contractor offers a reduction from 70.000 minutes to 43.000 minutes a year.

    • Out of service periods: Down by 50 – 75% and no more conflicts with the time table

    20