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The Purchasing & Cash Disbursement Process

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The Purchasing & Cash Disbursement Process - PowerPoint PPT Presentation


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The Purchasing & Cash Disbursement Process. Internal Perspective of Purchasing Process. 1. Purchase requisition sent from inventory control department to purchasing department. Internal Perspective of Purchasing Process.

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Presentation Transcript
slide1

The Purchasing &

Cash Disbursement

Process

internal perspective of purchasing process
Internal Perspective of Purchasing Process

1. Purchase requisition sent from inventory control department to purchasing department

internal perspective of purchasing process1
Internal Perspective of Purchasing Process

2. Purchase requisitions from various other departments sent to purchasing department

internal perspective of purchasing process2
Internal Perspective of Purchasing Process

3. Purchase order sent to vendor

internal perspective of purchasing process3
Internal Perspective of Purchasing Process

4. Purchase order notification sent to various other departments or to inventory management process

internal perspective of purchasing process4
Internal Perspective of Purchasing Process

5. Purchase order notification sent to receiving department

internal perspective of purchasing process5
Internal Perspective of Purchasing Process

6. Purchase order notification sent to accounts payable process

internal perspective of purchasing process6
Internal Perspective of Purchasing Process

7. Good and services received from vendor

internal perspective of purchasing process7
Internal Perspective of Purchasing Process

8. Receiving notification sent to accounts payable and general ledger processes

internal perspective of purchasing process8
Internal Perspective of Purchasing Process

9. Receiving notification sent to purchasing department

ap cd horizontal perspective
AP/CD Horizontal Perspective

1. Invoice Received from vendor

ap cd horizontal perspective1
AP/CD Horizontal Perspective

2. Approved voucher sent to cashier

ap cd horizontal perspective2
AP/CD Horizontal Perspective

3. Accounts payable notification sent to general ledger process

ap cd horizontal perspective3
AP/CD Horizontal Perspective

4. Check sent from cashier to vendor

ap cd horizontal perspective4
AP/CD Horizontal Perspective

5. Paid voucher returned to the AP department

ap cd horizontal perspective5
AP/CD Horizontal Perspective

6. Notification of the cash disbursement sent from the cashier to the general ledger process

ap cd process level 1 dfd validate invoice
AP/CD Process Level 1 DFD: Validate Invoice

(Assumes non-voucher system—a formal voucher would have space for formal approval and account distribution)

ap cd process level 1 dfd make payment
AP/CD Process Level 1 DFD: Make Payment

(Triggered by due date of invoice)