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Optimizing Warehousing for Small and Large Districts in Texas: A Comprehensive Guide

This guide details effective warehousing strategies for both small and large educational districts in Texas. It emphasizes the importance of an orderly layout based on grade levels, with frequently accessed items positioned for easy retrieval. Key considerations include receiving protocols, inventory control systems, and the appropriate use of equipment such as electric and manual pallet jacks. The guide also discusses the significance of planning and staging areas for efficient deliveries and inventory management. Implementing these strategies can enhance operational efficiency within school warehouses.

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Optimizing Warehousing for Small and Large Districts in Texas: A Comprehensive Guide

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  1. Warehousing Small/Large Districts I.M. Texas 2012 Bridge to the Future

  2. Warehousing Small/Large Districts • Whether 100 square feet or 50,000 square feet, a warehouse needs to be laid out in an orderly manner. • The best layout is by grade level, in my opinion. Kinder, 1st, 2nd, etc… • Put the items pulled most often on the lower shelves to make things easier.

  3. Warehousing Small/Large Districts • Teacher Editions or workbooks should be the next most accessible items. • Ancillary Materials and Overstock can be higher on the shelves since they are pulled the least. • If dealing with a warehouse setting, be aware of where the items are staged for delivery when setting up the lay out

  4. Warehousing Small/Large Districts

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  9. Warehousing Small/Large Districts Electric Pallet Jack Manual Pallet Jack

  10. Warehousing Small/Large Districts Reach Truck Forklift

  11. Warehousing Small/Large Districts Don’t forget about ladders for items on higher shelves and fans for the mildly hot Texas summers

  12. Warehousing Small/Large Districts • Receiving • All receiving should be done the day it is delivered. • Check the delivery for damage/shortage before signing the Bill of Lading. Make notes if needed. • Separate the materials into individual titles and compare against the packing slip.

  13. Warehousing Small/Large Districts • Receiving (cont’d) • If materials delivered do not match the packing slip on an EMAT order, a TEX-013 must be filled out. • If the materials are through a disbursement, you must contact the vendor directly to be corrected.

  14. Warehousing Small/Large Districts TEX-013

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  17. Warehousing Small/Large Districts • Inventory Control Systems • Hayes TIPWebIM • Follett Destiny Textbook • Textbook Tracker • Systems Built In-House • Excel Spread Sheets • Paper and Pencil

  18. Warehousing Small/Large Districts • Every Inventory Control System has pros and cons. • Evaluate each one decide if it is something you want to implement. • If you decide to go with one, make sure it is the one that fits your needs. • Have a plan for implementation prior to rolling it out to the campus personnel.

  19. Warehousing Small/Large Districts • Be sure and set up your warehouse area so that it best suits your needs. • Start with a plan so you do not have to do things more than once. • Remember to leave an area for staging deliveries and receiving orders.

  20. Warehousing Small/Large Districts • Questions? Thoughts? • T. Brian Squyres – brian.squyres@nisd.net • Steve Hanson - shanson@galenaparkisd.com

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