MyBEAP – Tutorial for BSSRs (Athens Campus)

1. MyBEAP – Tutorial for BSSRs (Athens Campus)

2. MyBEAP Overview This tutorial is designed to provide a broad overview of the MyBEAP online plan generator that creates a Building Emergency Action Plan (BEAP) for occupied buildings at the University of Georgia. (It should take about 5 minutes to view this tutorial and less than one hour to complete the MyBEAP – after needed information is obtained.) As you move through the tutorial, you will familiarize yourself with the screens included within the MyBEAP, which should make completing the MyBEAP process easier and less time consuming.

3. What is MyBEAP? • An easy and efficient web-based method to create a Building Emergency Action Plan (BEAP) • BSSRs use their UGA MyID to log in to a secure link to create their BEAP • BSSRs are able to enter and exit each section online - as needed - • to view/edit/complete their BEAP • Upon completing the MyBEAP, the program will automatically send OEP an email. OEP will review and provide feedback/instructions to the BSSRs • The system will automatically create an annual email reminder to BSSRs connected with the building that it is time to update their MyBEAP

4. Information needed to obtain prior to using the online MyBEAP system It would be helpful for BSSRs to quickly review the 11 sections before starting the program as some sections require BSSRs to obtain the information from other sources before completing the section screens: Building Safety Team (BST) members and contact information Emergency Floor Coordinator (EFC) names, contact information and floor locations Building Hazards/Areas of Special Concern Upload Critical Files (Optional) Specific locations of individuals with disabilities in the building Names, contact information and location of CPR/First Aid certified individuals in the building

5. Information needed to obtain prior to using the online MyBEAP system Location of any Automatic External Defibrillators (AEDs) in the building 7. Location of any first aid kits in the building Location of fire evacuation assembly areas Location of bomb threat evacuation locations Specific location(s) of tornado shelter areas in the building NOAA Weather Radio locations and staff assignments

6. Quick Section Definitions • Building Safety Team (BST) - consists of representatives from each department in the building who participate in the development of the BEAP • Emergency Floor Coordinator (EFC) - provides coordination for any type of emergency for each floor in the building

7. MyBEAP Login Screen (example) Note: You must be registered as a primary or backup BSSR prior to logging in to MyBEAP

8. MyBEAP- Started but not completed:NOTE: No print feature provided until all sections have been completed and reviewed by OEP

9. All Sections have a “Completed” Status and OEP has reviewed: Print feature is now available

10. Sections completed and OEP has reviewed

11. MyBEAP Resources Available

12. My BEAP Resource Page:Links to OEP’s Web site

13. MyBEAP Training Opportunities • Posted on OEP’s Web site www.prepare.uga.edu • as they are scheduled • On-site training (by request) • Web-based tutorial • OEP staff support – contact OEP for help with your MyBEAP

14. You are now ready to create your MyBEAP Keep this link bookmarked to log in to MyBEAP: https://emer.uosp.uga.edu/OSEPFORMS/beap_overview.cfm (or click on the link to begin creating your MyBEAP) Thank you for participating in the BSSR program.

15. Office of Emergency Preparedness Hodgson Oil Building 286 Oconee Street, Suite 200 S Athens, Ga. 30602 706-542-5845 prepare@uga.edu www.prepare.uga.edu How Can We Help You?