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Kentucky Virtual Library - PowerPoint PPT Presentation
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Kentucky Virtual Library. Re-visioning at Ten Years reV@10 Strategic Planning Project 2009. Introductions. Facilitators Sharon Marcum, CPM marcum3@aol.com (859) 608-9856 Nancy Ward, MBA, PMP niwardgroup@aol.com (859) 396-9568 Participants Role of the Facilitators.
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Presentation Transcript
Introductions
- Facilitators
- Sharon Marcum, CPM
marcum3@aol.com (859) 608-9856
- Nancy Ward, MBA, PMP
niwardgroup@aol.com (859) 396-9568
- Participants
- Role of the Facilitators
Live Meeting Suggestions
- Please have the Strategic Planning Packet for reference during session
- Please mute your phone until you wish to speak
- Please feel free to ask questions verbally – Q&A opportunity will be at the end of this session
- Please turn off cell phones
Purpose
- Strategic planning is a disciplined effort to produce fundamental decisions and actions that shape and guide what the organization is, what it does, and why it does it.
- Three Key Elements
Disciplined process
Team
Fundamental decisions
Purpose
Desired Future
Road Map to the Future
Progress
Status Quo
Level of Accomplishment
Business as Usual
Time
Benefits of Strategic Planning
- Clarify future direction
- Establish priorities and allocate resources
- Make today's decisions in light of future consequences
- Develop a coherent and defensible basis for proactive decision making
Benefits of Strategic Planning
- Solve major problems and improve organizational performance
- Deal effectively with rapid change
- Build teamwork, expertise, and commitment
Product – Strategic Planning Model
9
IMPLEMENTATION AND ACCOMPLISHMENT
2
VISION
8
ACTION PLANS
3
MISSION*
1 Core Values
1
CORE
VALUES
4
SITUATION
ANALYSIS
*Key Indicators of Success:
Outcomes—Results or Impact (usually based on Mission and Goals)
Outputs—Productivity or Level of Effort (usually based on Objectives)
7
STRATEGIES
5
GOALS*
6
OBJECTIVES*
ProcessWhy a Team Approach
“Team planning is the power to tap the resident knowledge, experience, creativity, and commitment of the entire organization.”
Lon Shealy
Process
- Inclusive Approach/Customized for KYVL
- Stakeholder Input (Focus Groups & Survey)
- Across many organization types:
- K – 12 • School Districts
- Public Libraries • Hospitals
- Government Affiliated
- Universities/College
- Across many user types:
- Students • Educators
- Librarians • Library Staff
- Administrators • Staff
- Public Library Customers
Process
- Full Planning Team – Core Team Concept
- Pipelining for Effective Communication
- Ground Rules for Successful Team Planning
Process Steps & Schedule
- Two Planning Teams
Core Team (CT) Members
Full Planning Team (FPT) Members
- Stakeholder Input
Integrated Report of Focus Groups
and Survey
- FPT individually completes SWOT & Environmental Scan
- CT develops Values, Vision and Mission (VVM)
- FPT reviews and comments on VVM
- CT finalizes VVM
Process Steps & Schedule
- FPT reviews Integrated Report, completes Situation Analysis and drafts Goals & Objectives
- CT finalizes Goals and Objectives
- Consultants compile final content for Strategic Plan and submit to KYVL
- KYVL prepares Strategic Plan for distribution
- Celebration!
July – September 30 September 9 – October 31 November 1- 10
Phase I
Stakeholder Input
Phase II-A
Strategic Plan
Development
Phase II-B
Strategic Plan
Completion
Strategic Planning TimelineFocus Groups
Survey
Integrated Report
Orientation
Core Team & Full Planning Team Meetings
Final Draft Compiled
Final Strategic Plan Prepared and Distributed
Celebration!
Assignments Schedule
- CT drafts VVM and distributes to FPT by 09/18/09
- FPT reviews & submits comments on VVM to Consultants by 09/25/09 (email: marcum3@aol.com)
- CT refines and finalizes VVM by 10/9/09
- FPT individually completes SWOT and Environmental Scan, and submits to Consultants by 9/25/09 (email: marcum3@aol.com)
- FPT reviews Integrated Report prior to FPT meeting on 10/15/09
Homework
- FPT individually complete Situation Analysis—SWOT and Environmental Scan—Trends and Best Practices
- FPT submits SWOT and Environment Scan to Consultants marcum3@aol.com by 9/25/09
- FPT individually reviews & submits comments on VVM to Consultants by 09/25/09 (email: marcum 3@aol.com)
- FPT reviews Integrated Report of Focus Groups and Survey prior to 10/15 meeting
Next Steps
- Mark your calendar for team meeting/s and homework due dates
- Do your homework – FPT Reminders
By 9/25/09
• Review Values, Vision & Mission and submit comments to Consultants (marcum3@aol.com)
• Complete SWOT and Environmental Scan and submit to Consultants (marcum3@aol.com)
Before 10/15/09
• Review Integrated Report and final Values, Vision & Mission prior to FPT meeting
- Eat your Wheaties!
