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Kentucky Virtual Library. Re-visioning at Ten Years reV@10 Strategic Planning Project 2009. Introductions. Facilitators Sharon Marcum, CPM marcum3@aol.com (859) 608-9856 Nancy Ward, MBA, PMP niwardgroup@aol.com (859) 396-9568 Participants Role of the Facilitators.

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kentucky virtual library

Kentucky Virtual Library

Re-visioning at Ten Years

reV@10

Strategic Planning Project 2009

introductions
Introductions
  • Facilitators
    • Sharon Marcum, CPM

marcum3@aol.com (859) 608-9856

    • Nancy Ward, MBA, PMP

niwardgroup@aol.com (859) 396-9568

  • Participants
  • Role of the Facilitators
live meeting suggestions
Live Meeting Suggestions
  • Please have the Strategic Planning Packet for reference during session
  • Please mute your phone until you wish to speak
  • Please feel free to ask questions verbally – Q&A opportunity will be at the end of this session
  • Please turn off cell phones
purpose
Purpose
  • Strategic planning is a disciplined effort to produce fundamental decisions and actions that shape and guide what the organization is, what it does, and why it does it.
  • Three Key Elements

Disciplined process

Team

Fundamental decisions

purpose6
Purpose

Desired Future

Road Map to the Future

Status Quo

Level of Accomplishment

Business as Usual

Time

purpose7
Purpose

Desired Future

Road Map to the Future

Progress

Status Quo

Level of Accomplishment

Business as Usual

Time

benefits of strategic planning
Benefits of Strategic Planning
  • Clarify future direction
  • Establish priorities and allocate resources
  • Make today's decisions in light of future consequences
  • Develop a coherent and defensible basis for proactive decision making
benefits of strategic planning9
Benefits of Strategic Planning
  • Solve major problems and improve organizational performance
  • Deal effectively with rapid change
  • Build teamwork, expertise, and commitment
product strategic planning model
Product – Strategic Planning Model

9

IMPLEMENTATION AND ACCOMPLISHMENT

2

VISION

8

ACTION PLANS

3

MISSION*

1 Core Values

1

CORE

VALUES

4

SITUATION

ANALYSIS

*Key Indicators of Success:

Outcomes—Results or Impact (usually based on Mission and Goals)

Outputs—Productivity or Level of Effort (usually based on Objectives)

7

STRATEGIES

5

GOALS*

6

OBJECTIVES*

process why a team approach
ProcessWhy a Team Approach

“Team planning is the power to tap the resident knowledge, experience, creativity, and commitment of the entire organization.”

Lon Shealy

process
Process
  • Inclusive Approach/Customized for KYVL
  • Stakeholder Input (Focus Groups & Survey)
    • Across many organization types:
      • K – 12 • School Districts
      • Public Libraries • Hospitals
      • Government Affiliated
      • Universities/College
    • Across many user types:
      • Students • Educators
      • Librarians • Library Staff
      • Administrators • Staff
      • Public Library Customers
process13
Process
  • Full Planning Team – Core Team Concept
  • Pipelining for Effective Communication
  • Ground Rules for Successful Team Planning
process steps schedule
Process Steps & Schedule
  • Two Planning Teams

Core Team (CT) Members

Full Planning Team (FPT) Members

  • Stakeholder Input

Integrated Report of Focus Groups

and Survey

  • FPT individually completes SWOT & Environmental Scan
  • CT develops Values, Vision and Mission (VVM)
  • FPT reviews and comments on VVM
  • CT finalizes VVM
process steps schedule15
Process Steps & Schedule
  • FPT reviews Integrated Report, completes Situation Analysis and drafts Goals & Objectives
  • CT finalizes Goals and Objectives
  • Consultants compile final content for Strategic Plan and submit to KYVL
  • KYVL prepares Strategic Plan for distribution
  • Celebration!
strategic planning timeline

July – September 30 September 9 – October 31 November 1- 10

Phase I

Stakeholder Input

Phase II-A

Strategic Plan

Development

Phase II-B

Strategic Plan

Completion

Strategic Planning Timeline

Focus Groups

Survey

Integrated Report

Orientation

Core Team & Full Planning Team Meetings

Final Draft Compiled

Final Strategic Plan Prepared and Distributed

Celebration!

assignments schedule
Assignments Schedule
  • CT drafts VVM and distributes to FPT by 09/18/09
  • FPT reviews & submits comments on VVM to Consultants by 09/25/09 (email: marcum3@aol.com)
  • CT refines and finalizes VVM by 10/9/09
  • FPT individually completes SWOT and Environmental Scan, and submits to Consultants by 9/25/09 (email: marcum3@aol.com)
  • FPT reviews Integrated Report prior to FPT meeting on 10/15/09
homework
Homework
  • FPT individually complete Situation Analysis—SWOT and Environmental Scan—Trends and Best Practices
  • FPT submits SWOT and Environment Scan to Consultants marcum3@aol.com by 9/25/09
  • FPT individually reviews & submits comments on VVM to Consultants by 09/25/09 (email: marcum 3@aol.com)
  • FPT reviews Integrated Report of Focus Groups and Survey prior to 10/15 meeting
next steps
Next Steps
  • Mark your calendar for team meeting/s and homework due dates
  • Do your homework – FPT Reminders

By 9/25/09

• Review Values, Vision & Mission and submit comments to Consultants (marcum3@aol.com)

• Complete SWOT and Environmental Scan and submit to Consultants (marcum3@aol.com)

Before 10/15/09

• Review Integrated Report and final Values, Vision & Mission prior to FPT meeting

  • Eat your Wheaties!