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Faculty and Staff Transaction (FAST) Automation Status Update. HR Network October 21, 2009. Agenda. When We Last Updated You… What’s Been Going On Current Status Design Schedule Going Forward Your Role Q&A. When We Last Updated You….

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Faculty and staff transaction fast automation status update

Faculty and Staff Transaction (FAST) AutomationStatus Update

HR Network

October 21, 2009


When We Last Updated You…

What’s Been Going On

Current Status


Schedule Going Forward

Your Role


When we last updated you
When We Last Updated You…

We had developed the basic design approach of the template which will be used for the Hire/Re-Hire functionality

We had validated the approach for electronic workflow and document attachment

We had developed the design approach for data conversion from FAHRIS to PAC

We had announced the extension in the project timeline due to the reduction in the project budget

What s been going on
What’s Been Going On

We have been meeting regularly with the Core Working Groups

We have discussed all aspects/considerations of the technology portion of the project and completed proof-of-concepts for specific technical approaches necessary for a successful project: electronic workflow and document attachment

We have been working through various design points and open issues with the Working Groups

We have fleshed-out and designed all requirements for CUMC, including the data conversion necessary to bring FAHRIS data into PAC

Current status design build test implementation critical path
Current Status: Design / Build / Test / Implementation – Critical Path

Analysis and Design

Build, Test, and Implement

Build and Test Application

Develop Process and System Design/Conduct Conference Room Pilot Sessions (Includes Process and Technology)

Finalize Process and System Design Based on Feedback From


Prepare & Execute System Test/UAT

Detailed Design Prog. Specs.

Go-Live with FAST Automation

Design Master and Key Configuration Data

Design, Build, Conduct Training

Design Technology Architecture

Build, Test Technology Architecture

Data Conversion

Build, Test Data Conversion

Design Data Conversion

Design Production Support Infrastructure

Build, Test Production Support Infrastructure

Design/Implement Communications and Change Management

Project Management

Current status
Current Status Critical Path

Designs for all functionality are complete:

Hire/Re-Hire templates

Document attachment

Electronic Workflow

Configurations required in PAC

FAHRIS Data Conversion

2 CUMC Modifications

Hospital Affiliation

“Catch all” mod for several CUMC Data Fields

All functional issues/roadblocks resolved. Working Groups have approved the final Design

Current status con t
Current Status (con’t) Critical Path

System Configuration and Development well underway. Technical team has begun to configure, build, and unit test the new functionality

System Test commencing for items through Development

FAHRIS Data Mapping complete

Working Groups and project team identifying and discussing the business process changes that will accompany the new functionality supported in PAC

Design Critical Path

Designs for all functionality are complete

Hire/Re-Hire templates

Document attachment

Electronic Workflow

Electronic workflow design
Electronic Workflow Design Critical Path

Academic Template Workflow – Morningside & LDEO

Schedule going forward
Schedule Going Forward Critical Path

Fall 2009 – Finalize business process design with Working Group

Fall 2009 – Continue technology build-out/finalize changes in business processes

Late Fall 2009 – System Testing / User Acceptance Testing / Performance Testing

January 2010 – Training for Pilot Schools / Departments

January 2010 – Initial Implementation for distributed electronic Hire/Re-Hire

February – March 2010 – Full implementation of Hire/Re-Hire

March 2010 – Conversion of FAHRIS data into PAC

Your role
Your Role Critical Path

Understand key elements of the new functionality:

Hires/Re-Hires will be done through Manager Self-Service template-based hire process

Electronic document attachment


Prepare for the implementation next year:

Participate in upcoming training in January – March

Review current MSS Users and DAF/FFE Users for your department

Stay tuned – more information will be coming later in the term!

Contacts for fast automation project
Contacts for FAST Automation Project Critical Path

Steve Mankoff212-851-7264smankoff@columbia.edu917-207-7786 (cell)

Ginny Kaplan212-851-7265vam2001@columbia.edu718-962-4697 (cell)

Jim Lindner212-851-2922jlindner@columbia.edu

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Questions and answers
Questions and Answers Critical Path

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