CONGRATULATIONS, GRADUATES! Graduation Rehearsal & Information Session Office of Student Affairs | April 2013
AGENDA Etiquettes Let’s Talk Fashion Graduation Agenda Practice! Important Reminders Questions?
What is commencement? commence mentnoun \kə-ˈmen(t)s-mənt\ • the ceremonies or the day for conferring degrees, certificates, or diplomas (Merriam-Webster)
Graduate Etiquettes • Arrive at the venue no later than 12:30pm to line up • Wear proper attire (cap & gown for bachelor/master students; formal or professional dress for certificate/ESL students) • Remain in your seat AT ALL TIMES; stand and move only when directed to do so • Keep cell phones & other electronics TURNED OFF until the ceremony is over • Show respect to speakers, your fellow graduates, and their families by REMAINING SILENT throughout the ceremony
Guest Etiquettes • Keep cell phones & other electronics TURNED OFF until the ceremony is over • Sit ONLY in seats designated for guests; REMAIN SEATED throughout the ceremony; only authorized personnel are permitted in the stage area • Show respect to speakers, graduates, and other guests by REMAINING SILENT throughout the ceremony • Photos may be taken only from your seat
Appropriate Attire WOMEN • Formal or business attire • Dress; OR • Dress slacks, khakis • Blouse • Dress shoes MEN • Formal or business attire • Dress shirt • Dress slacks, khakis • Dress shoes
Cap & Gown Also known as regalia How do I wear my cap & gown?
Cap & Gown Also known as regalia Zip your gown up the front.
Cap & Gown Also known as regalia Master degree recipients, you will have droopy sleeves!
Cap & Gown Also known as regalia Your gown should hang to mid-calf.
Cap & Gown Also known as regalia Your cap’s mortar board should sit parallel to the ground.
Cap & Gown Also known as regalia Master degree recipients wear a hood.
Cap & Gown Also known as regalia The velvet rim should be visible, as well as the colors inside the hood.
Cap & Gown Wear your tassel on the RIGHT side! Also known as regalia In the front, the velvet will be visible around your neck.
BEWARE OF the TILTED CAP!
We will notify you when your cap & gown are ready to be picked up from Student Affairs!
Commencement Agenda • Processional • Welcome • United States National Anthem • Pledge of Allegiance • Diversity Celebration
Commencement Agenda • Dr. Sarac’s Remarks • Commencement Address (by guest speaker) • Valedictorian Remarks • Graduate Speaker Remarks
Commencement Agenda • VIU’s Outstanding Faculty Awards • Awarding of Degrees & Certificates • Recessional • Group Pictures
Woodson High School 9525 Main StreetFairfax, VA Take the GREEN BUS and get off at the Lee Highway at Fairfax Circle Plaza WB bus stop.
Bus stop! Entrance from street Auditorium; enter at Gate 18 Parking
When you arrive… • Find your name tag • Make sure your cap & gown are being worn correctly • Line up with your fellow grads • Use the serial number on your name tag! • 4. STAY THERE! THERE WILL BE STAFF & VOLUNTEERSTO HELP YOU!
AMENITIES… Cafeteria with live-feed of the ceremony & snacks Restrooms Staff & student volunteers to help you If you need help, call: (703) 507-0842
PHOTOGRAPHY • Your picture will be taken… • While you are lining up • As you process into the auditorium • As you walk across the stage and shake hands with your dean and/or Dr. Sarac • After you have received your “diploma” (backstage)
OTHER PHOTO OPS • Group pictures after ceremony • Photo booth with the bookstore in the lobby area • VIU banners in the lobby area; take photos before and after the ceremony!
OTHER PHOTO INFO • Any photos taken by VIU’s photographers will be available to you within 2 weeks of the ceremony • Family/friends will NOT be permitted to leave their seats to take photos!
Important Reminders WHERE IS GRADUATION? Woodson High School 9525 Main Street Fairfax, VA
Important Reminders WHAT TIME SHOULD I ARRIVE? 12:30 p.m.
Important Reminders WHAT AMENITIES WILL BE AVAILABLE AT THE VENUE? Live feed; snacks in the cafeteria; restrooms; staff & volunteers to help when needed
Important Reminders WHAT SHOULD I TELL MY FAMILY ABOUT PHOTOS? Don’t leave your seat to take photos; VIU will provide photos 2 weeks after ceremony; etc.