Webinar for Board members - Governance

1. Webinar for Board members - Governance Title

2. Opening Remarks • Welcome and Introductions Secretariat team: Valerie Hamill, Institute Secretary Matt Beavan, Committee Secretary Kath Coldwell, Committee Secretary and today’s Panellist • Protocols: • Recording this session • Members on ‘mute’ • Opportunity to ask questions – type them and we will respond as far as we can • May be time to take members’ questions through a conversation • Induction guide material available via online resource

3. Overview of content • Overarching structure: CMI as Chartered Body and registered charity • Central governance - Board of Trustees and its Committees – how the picture looks • The Regional/Devolved Nation Boards themselves – remit and responsibilities – practicalities of Board service • How and where the Regional/Devolved Nation Advisory Committee fits • Principles of good and consistent practice

4. CMI Governance - snapshot • History via BIM, IM, introduction of Awarding Body in 1992 • IMC / IBA mergers – leading to IC (‘organisation within’) • WiM as specialist network • Chartered status in 2001 - establishment of Chartered Manager • Charitable status – focus on education and development, and public benefit • CMIE as trading subsidiary • Governing documents - Charter, Bye-laws and Regulations

5. Finance & Audit Committee Nominations Committee Board of Companions Remuneration Committee Board of Trustees IC Advisory Committee Professional Standards Committee Regional / Devolved Nation Advisory Committee External Affairs and Insight Committee Management and Leadership Development Committee Regulation Compliance Committee Board and its Committees Board has approved new WiM Advisory Committee

6. Board and its Committees - principles • Membership body – therefore member involvement through committee structure • Executive team provides expert input, advice – a partnership approach • Governance arrangements - an enabler, not a barrier • Regular reviews by Board to refresh and ensure governance is relevant, committee roles are discrete, structure reflects strategic priorities etc • Consistent processes for appointment and election – 6 year rule • Role and person specifications • Skills and experience matrix • Two-way reporting into and from Board of Trustees – through Chairs

7. Regional/Devolved Nation Boards • Role and remit : • Strategic activity to reflect and complement central strategy for growth • Focus on key strategic initiatives • Focus on employers and learning organisations • Member engagement – through Networks • Composition: • Chair appointed for 2 years • 11 members (across IC, WiM and CMI) elected for 2 years • Up to 2 co-opted places available • Formal starting date for terms of office = 1 October • Use the next 4 months for familiarisation, fact finding, action planning

8. Regional/Devolved Nation Boards • Partnership between Board Chairs, members and executive team • Executive support: • Director of Customer Engagement – Narinder Uppal • Head of Member Engagement – Ian Andrew • Membership Networks Manager - Phil Davey • Member engagement team • Executive Leadership and Operational Leadership teams - ‘buddy’ system • Link to sales team – attending meetings – sharing information on targets

9. Terms of office • Maximum of 6 consecutives years’ service, ie 3 x 2 year terms • Following the first 2 year terms, a rotation sequence will need to be established – ie 50% of members come up for re-election annually • Balance of continuity and new members coming on • Talent pool developed for succession planning • Procedure for members to stay on after first 2 years – evaluation of impact, level of engagement, the value added that members have achieved etc – then a further term would be confirmed (details of how this will work are yet to be developed) • New members, as and when vacancies arise, will be elected • Casual vacancies – procedure will be to fill any casual vacancy via appointment, to complete the term of the member stepping down

10. Regional/Devolved Nation Boards – specialist roles • Provision for following responsibilities: • Deputy Chair • Treasurer • PR/Social Media • Data • Networks • Support from central team: • Data • Financial reports • Marketing and PR • Collateral and templates • Central events management

11. Cross-linkages and cross-communication • Vital for these to work effectively • First step to ensure CMI, IC and WiM representation on each Board – if not, co-option comes into play • Board members – IC and WiM - by rotation serve on: • 2 members on IC Advisory Committee • 5 members on new WiM Advisory Committee (to be set up in October) Link with Board and other Committees through the Regional/Devolved Nation Board

12. Meeting protocols • Meetings on quarterly basis – or as Board wishes • Online communications: LinkedIn, WebEx, Skype • Standard agenda and minutes templates • Quorum of 8 members • Voting by show of hands – majority vote of those present • Sharing and collaborative – minimise the formality • Reasonable travel and subsistence expenses covered

13. Regional/Devolved Nation Advisory Committee • Made up of the 13 Regional /Devolved Nation Board Chairs • Susie Andrade, Board Trustee, appointed as Chair • A means of ensuring and sharing consistent and good practice • Evaluating and measuring strategic developments • Overseeing network development and member engagement outcomes • Direct link through to Board of Trustees

14. Best Practice Principles • Evaluations • Chair discussions • Surveys: • Assessment of effectiveness and added value • Achievements against KPIs and action plans • Level of interaction • Assessment of fulfilment of terms of reference • Member CPD and training needs • Obligation to attend meetings - Performance ‘charter’ • Conflict of interest policy • Gifts and hospitality policy • Adherence to CMI and IC Codes of Conduct

15. Next Steps • Chairs primed to call first meeting • Familiarisation • Learn about each other • Assess top priorities • Agree ways of working • Agree approach re wider member communications • Agree transition re existing Forums and IC Committees • Start action planning • Establish situation on funding • Guidance available via website or by contacting Member Engagement Team or Secretariat • valerie.hamill@managers.org.uk