Unplug Your Mouse Workflow Automation with A uto H ot K ey

1. Unplug Your MouseWorkflow Automationwith AutoHotKey Andrew Weidner Robert Wilson

2. Mice make simple things easyand complex things impossible.

3. Mice make simple things easyand complex things impossible. Mice are useful and fun, but they tend to slow down repetitive file management tasks. Do things faster with your keyboard.

4. Keyboard Optimization: why type fifty-two keys when you can do the same thing with two? (Ctrl + 4)

5. Overview • Keyboard Shortcuts • AutoHotkey Scripts • Tools & References • Demonstration

6. Keyboard Shortcuts Windows Explorer Tab = cycle fields (add Shift to reverse) Alt + Tab = application switcher Enter = open selected file/folder Backspace = return to parent folder Alt + F + M = rename selected file/folder (also F2) Alt + F + W + F = create a new folder Home/End = go to first/last file

7. Keyboard Shortcuts ACDSee Viewer Page Down = next image Page Up = previous image (NumPad) * = fit image to window (NumPad) + = zoom in (NumPad) - = zoom out Arrow Keys = move around the image Home/End = go to first/last image

8. Keyboard Shortcuts Mozilla Firefox Ctrl + T = open new tab Ctrl + Tab = cycle tabs (add Shift to reverse) Alt + Left = go to previous page (also Backspace) Ctrl + L = focus on address bar Tab = cycle links (add Shift to reverse) Arrow Keys = scroll through the page Ctrl + B = show/hide bookmarks sidebar

9. AutoHotkey Scripts Simple: another Enter key ; plain text file with .AHK extension ; comments begin with a semicolon ; define the hotkey: Alt + a !a:: ; define the action Send, {Enter}

10. AutoHotkey Scripts Simple: type some text ; hotkey: Ctrl + 1 ^1:: ; use the ` symbol before a literal comma ; `n inserts a new line, `t inserts a tab Send, Sincerely`,`n`t

11. AutoHotkey Scripts Complex: create a folder ; hotkey: Win + k #k:: Send, {AltDown}f{AltUp} Sleep, 200 Send, w Sleep, 200 Send, f

12. AutoHotkey Scripts Complex: rename a file ; hotkey: Ctrl + Alt + r ^!r:: Send, {F2} Sleep, 200 Send, {Home} Sleep, 200 Send, 2013

13. AutoHotkey Scripts Complex: paste a file in multiple folders Pause::Pause ; pause script with the Pause key !v::Send, {CtrlDown}v{CtrlUp}sleep, 400Loop {Send, {Backspace} Sleep, 1400 Send, {Down} Sleep, 400 Send, {Enter} Sleep, 800 Send, {CtrlDown}v{CtrlUp} Sleep, 400 }

14. AutoHotkey Scripts Complex: open with Photoshop NumpadDot& NumpadEnter::ClipMem= %Clipboard% ; save current clipboard valueclipboard = Send, ^c ; copy the file nameClipWait ; insert the file name at the end of the Photoshop Run commandRun, C:\Program Files\Adobe\Adobe Photoshop CS5 (64 Bit)\Photoshop.exe %clipboard%clipboard = %ClipMem% ; restore the original clipboard valueReturn

15. AutoHotkey Scripts Application: ETD_Metadata Finds keywords in author-provided metadata and enters them in an XML file.

16. ETD Metadata: Part 1 Open author-provided metadata #Home:: DefinedAddress= DefinedKeywords= KeywordMeta= Clipboard = SendInput, {F4}{ControlDown}a{ControlUp} sleep, 200 Send ^c ClipWait Sleep, 100 DefinedAddress = %clipboard% SetWorkingDir, %DefinedAddress% Run, Wordpad.exe index.docx WinWaitActive, index • Declare blank variables for future use • Copy file path • Assign file path to variable • Open index.docx file in Wordpad

17. ETD Metadata: Part 2 Find Keywords Keywords: Sleep, 100 clipboard = SendInput, {CtrlDown}f{CtrlUp} WinWaitActive, Find Sleep, 100 SendInput, Keywords Sleep, 100 SendInput, {Enter}{Esc} Sleep, 100 SendInput, {Tab} Send ^c ClipWait DefinedKeywords = %clipboard% • Function title • Open Find dialog • Type ‘Keywords’ • Copy text • Store text in variable for later use

18. ETD Metadata: Part 3 Create GUI for Keyword Input /* Comma + space occurrences in DefinedKeywords variable are replaced with Tab so keywords are sent to appropriate fields later */ StringReplace, DefinedKeywords, DefinedKeywords, `,%A_Space%, %a_tab%, all ; create window for keyword input, separated into individual variables KeywordWindow: Gui, 30:+AlwaysOnTop Gui, 30:Add, Text, x6 y6 w100, Keyword1: Gui, 30:Add, Edit, x6 y+5 w100 vKeyword1 Gui, 30:Add, Text, x6 y6 w100, Keyword2: Gui, 30:Add, Edit, x6 y+5 w100 vKeyword2 ; code repeats to Keyword10

19. ETD Metadata: Part 4 Send Keywords ; submit each field as a defined variable: Keyword1-10 Gui, 30:Add, Button, x6 default, OK Gui, 30:Show,, Keywords Sleep, 100 WinActivate, Keywords SendInput, %DefinedKeywords% Sleep, 100 30GuiClose: 30ButtonOK: Gui, 30:Submit • Create OK Button • Send formatted keywords • Close Window

20. ETD Metadata: Part 5 Open Metadata XML File IfExist, C:\Program Files\jEdit\jedit.exe Run, C:\Program Files\jEdit\jedit.exe metadata.xml Else Run, C:\Program Files\jEdit\jedit.bat metadata.xml WinWait, jEdit Sleep, 1000 SendInput, ^{Home} Sleep, 200 Send, {ControlDown}f{ControlUp} Sleep, 200 • Open metadata.xml in jEdit (.exe or .bat) • Wait for jEdit to load the file • Move to top of file • Open Search window

21. ETD Metadata: Part 6 Prepare for Keyword Entry WinWait, Search And Replace, IfWinNotActive, Search And Replace, , WinActivate, Search And Replace, WinWaitActive, Search And Replace, SendInput, {#}{ShiftDown}k{ShiftUp}eywordmeta{Enter} Sleep, 200 SendInput, {Esc} • Wait for Search window to open • Search for ‘#Keywordmeta’ • Close Search window‘#Keywordmeta’ is highlighted • Types ‘#Keywordmeta’

22. ETD Metadata: Part 7 Enter Keywords If (Keyword1 <> "") SendInput, <subject qualifier="KWD">%Keyword1%</subject> Sleep, 100 If (Keyword2 <> "") SendInput, `r<subject qualifier="KWD">%Keyword2%</subject> Sleep, 100 ; code repeats to Keyword10 • Send keywords stored in variables (IF they exist!)

23. Tools & References • AutoHotkey Recorder: produces script code • Mobile AutoHotkey: use on any Windows system • AutoIt Window Spy: screen coordinates & title info • Website: www.autohotkey.com • Documentation: www.autohotkey.com/docs • Forum: www.autohotkey.com/board

24. Demonstration • ETD_Metadata(rw) • SuperPaste(rw) • OpenWithPhotoshop(rw) • TDNP_Microfilm(aw) • NewspaperNotes(aw) • DashboardTools(aw)