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Santisimo Rosario Productions . presents. Jed madela. 350k inclusive: band, CD, front act 1-1 ½ half hour show Vice Ganda : ? Nina ?. Richard Poon /Jed Madela /Vice Ganda. February 25, 2012 Bataaan People’s Center Balanga city, Bataan Budget

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jed madela
Jed madela
  • 350k

inclusive: band, CD, front act

1-1 ½ half hour show

Vice Ganda: ?

Nina ?

richard poon jed madela vice ganda
Richard Poon/Jed Madela/Vice Ganda
  • February 25, 2012
  • Bataaan People’s CenterBalanga city, Bataan
  • Budget

- 350k ---- Richard Poon

inclusive: 7 piece band, front act

more than 1 hour show

estimated expenses
Estimated expenses
  • Artists-----------------------------350k – 700k
  • Sounds and lights --------------- 80k
  • Cooling system------------------- 45k-60k
  • Venue ----------------------------- ? Free
  • Tax --------------------------------- 30% sold ticket
  • Accomodation/food ------------- 100k
  • Tickets/ promo matl ------------- 50k
  • Total ------------------------------650k-1M
committees
Committees
  • Ways and means
  • Physical arrangements
  • Marketing and Promotions
  • Security and safety
  • Accomodations

OIC

- Letters

- Tickets

- payments and collections

- sponsors

projections
Projections
  • 5000 seats

Ticket Prices

Php 1200.00 x 700 = 840k

Php 1000.00 x 300 = 300k

Php 800.00 x 700 = 560k

Php 500.00 x 900 = 450k

PhP 300.00 x 2000 = 600k

Less tax

Less beneficiary

Less expenses

church coordinator
Church coordinator
  • Manpower

- med reps

- secretary

committees things to do
Committees Things to do
  • Ways and Means

- letters for prospects

- decide on perks for the sponsors

- decide on the amount of sponsorship

Physical arrangements

- costing of stage, ramp,WC, cleaning up

- how many Iwata needed?

- materials for ramp, seats, cordon

- organize secreataries as extra manpower

- seats

committees things to do1
Committees things to do
  • Marketing and Promotions

- decide on key ticket outlets

- strategic location for posters and tarps

- ticket selling by everybody

- radio and cable ads

- contacts for schools?

- church

committees things to do2
Committees things to do

Security and safety

- check BPC entrance and exits( how many?)

- Police visibility

- security guards

- presence of ambulance and BFP?

- first aid kit

- strategic location of personnel for ticketing

committees things to do3
Committees things to do

Accomodation

- bookings for 2 rooms for jed and company

- food on the day of the concert for artist and SRMS

and other staff

- bookings for the chairs and ramp

oic things to do
OIC things to do

Letters:

- Letters for sponsors, police or marshalls

- letters for schools

Tickets

- accounting of tickets to SRMS and outlets

- signing and marking/stamp on tickets prior to selling

oic things to do1
OIC things to do

Payment and collections

- forms for receiving and accounting ticket sales

- forms for collecting sponsorships

- collection of ticket sales of different outlets

Church Coordinator

- appointment with bishop/priest for coordination of marketing and promotions

- powerpoint slide for promo after each mass in the different churches

- strategic location or trusted person for tickets sales

sample form
Sample form
  • Name of SRMS member/outlets
  • Tickets #pieces ticket no. sold amount date rcvd

Php 1200 100 001-100

Php 1000

Php 800

Php 500

Php 300

sold ticket # amount date received signature

Php 1200 34

progress report
Progress report
  • Ways and means

- list down numingber and names of sponsors

- get logos for promotion during the concert

- target date for collection and final list of sponsors

Physical Arrangements

- updates on source of materials

- costing of materials for stage, chairs and manpower

- final list of secretaries needed for additional manpower

- coordination of set up of light and sounds

progress report1
Progress Report
  • Marketing and Promotions
    • Full blast promotions and ticket sales
    • Final list of posters and tarps with allocated areas
    • Final list of ticket outlets
progress report2
Progress Report
  • Security and Safety/ Engineering
    • Check number of outlets for iwata and industrial fan
    • Check number of functional units
    • Genset availability at the venue
    • Lighting requirement of the venue
    • Final headcount of police, marshall, BFP and security guard
    • Design traffic route and designate parking spaces
accommodation and food
Accommodation and Food
  • Book hotel accomodation and food
  • Facilitate with check in and check out of guests
  • Identify meeting area for DFC members and staff as well as the crew of Jed Madela
  • Finalize head count for food
  • Book crew meals
progress report3
Progress Report
  • Ticket sales
    • Assign dates for ticket sales collection and sponsorship
    • Initial accounting of expenses
    • Assessment for the need for additional ticket printing
progress report4
Progress Report
  • Letters
    • Final check of required letters to sponsors, security, and schools
updates
Updates
  • Artists-----------------------------350k
  • Sounds and lights --------------- 80k
  • Cooling system------------------- ? Free ( x-deal)
  • Venue ----------------------------- 22,500++
  • Tax --------------------------------- 30% sold ticket
  • Accomodation/food ------------- 50k
  • Tickets/ promo matl ------------- 50k
  • Total ------------------------------Php552,500
committees updates
Committees Updates
  • Ways and means
  • Physical arrangements
  • Marketing and Promotions
  • Security and safety
  • Accomodations
  • Documentations

OIC

- Letters

- Tickets

- payments and collections

- sponsors

additional things to do
Additional Things to do
  • Plaque for Jed at the end of concert to be awarded by bishop
  • List heart and mind, power radio and cable tv as sponsor
  • Finalize van for the band
  • Shirt for the group and staff
  • X- deal pizarro clinic, crown hotel,
  • Communications ( radio,cellphones with headphones)
  • Ticket distribution
things for discussion
Things for discussion
  • Space for booths, how much, how big, location?
  • Need for projector?
  • Need for generator set?
  • Promotion and ticket selling in the church
  • Sponsors from shops within Robinsons
  • Scheduled dates of remittances
committees updates1
Committees Updates
  • Ways and means
  • Physical arrangements
  • Marketing and Promotions
  • Security and safety
  • Accomodations
  • Documentations

OIC

- Letters

- Tickets

- payments and collections

- sponsors

4 sundays to go things for discussion
4 sundays to goThings for discussion
  • Posters of sponsors, booths how much?
  • Targeted buyers of tickets/sponsors
  • Grouping for churches for wider coverage ( 3 couples/church)
  • Update on school ticket selling

Dates of remittance

Finalize plans for shirt, food selling

Plan for CD’s

Repertoire of HOM

assign in charge for plaque design and production

update on ticket sales?

problems encountered?

2 weeks to go
2 weeks to go
  • Updates of committees/OIC
  • W/M com

- final list of sponsors/confirmed

- posters and tarps, booth space assignment

- logos and tag lines gathering

- collection of sponsorship/distribution of complimentary tickets

- plan for CD

2 weeks to go1
2 weeks to go
  • Updates of committees/OIC
  • P/A com

- stage arrangement/ design/ramp (budget)

- coordination with lights and sound

- confirmed Iwata

- scented candles in the CR, dressing room

- confirm number of chairs

- manpower

2 weeks to go2
2 weeks to go
  • Updates of committees/OIC
  • M/P com

- school/church sales/promotions

- mall sales/promo

- plan for CD

- specify target ticket buyer

- how do we boost up ticket sales?

2 weeks to go3
2 weeks to go
  • Updates of committees/OIC
  • S/S/Engr com

- head count SG, BFP, PNP- confirmation

- voltage capacity

- outlet extensions

- lightings from BPC

- Max no of iwata?

- audience/vehicles traffic route

2 weeks to go4
2 weeks to go
  • Updates of committees/OIC
  • Accomodation com

- head count for meals/ crew meals/no of meals

- provide assembly/briefing area

- trucks for iwata

- meal for artists/band

- finalize room bookings

2 weeks to go5
2 weeks to go
  • Updates of committees/OIC
  • Documentation com

- complete sponsor logo/tag lines presentation

(major sponsors only), sponsor’s materials

- complete list minor and major sponsors for live announcements during concert

- script for announcements

- cables for LCD projectors/ set-up for live coverage

- charge batteries for cam and videos

- shirts/polo shirts printing, hand fan for sale

2 weeks to go6
2 weeks to go
  • Updates of committees/OIC
  • letters com

- plaque for Jed

- letter for tax exemption (gov and mayor)

- script for voice over

Tickets/ sponsors collection com

- sales, sales, sales kumusta?

- collections

register expenses
register expenses
  • Promo materials ate jojie
  • SG
  • P/A com cost
  • Housekeeping utility
  • Withholding tax of Jed
  • Lunch? For the group during the concert after final check in the am
initial post assignments
Initial post assignments
  • Check BPC lay-out
  • H-zone cafe/ selling startegies/products
2 weeks to go7
2 weeks to go
  • Schedule
  • 9am-12noon ----------------- visit venue for final check
  • set-up
  • 1pm-1:30pm------------------ rosary prayer
  • 1:30-3:00pm------------------ briefing/orientation of
  • post (secretaries)
  • 3:00-4:00pm------------------ heavy merienda/early
  • dinner
  • 4:00-5:30pm-----------------------proceed to BPC/prepare for
  • the concert/assigned post
2 weeks to go8
2 weeks to go
  • Schedule
  • 5:30-7:00pm----------------- gates open for audience
  • 7:00- 7:45pm---------------- HOM
  • 8:00- onwards --------------Jed Madela/front act
  • 10:00 pm ---------------------housekeeping
1 week to go
1 week to go
  • Updates of all committees
  • Ticket sales update
  • Stage set-up, lights and sounds
  • Iwata set-up
  • Ticket check/post- responsibilities (everybody aware)
  • Food sales ( specific merchandise)
  • Vehicle and human traffic
  • Accomodation/meals( final headcount)
  • Recorded voice over/script/sponsor slide show
1 week to go1
1 week to go
  • Pictures/logos/tag line
  • Set a Thursday night meeting?
updates expenses
Updates expenses
  • Artists-----------------------------350k
  • Sounds and lights --------------- 70k
  • Cooling system------------------- 20,500 ( x-deal)
  • Venue ----------------------------- 22,500++
  • Tax --------------------------------- ? free
  • Accomodation/food ------------- 50k
  • Tickets/ promo matl ------------- 50k
  • SG, chairs, plaque----------------- approx 15k
  • Total ------------------------------Php552,500
this is it
This is it!!!!
  • Things to remember and bring
  • Stamp for entrance
  • Flashlight
  • Ticket box/pouch
  • Water for artist
  • Table for ticket sales and artist on stage
  • Radio, cell phones headphones
  • Booth for sponsors with flyers
final update
Final update
  • Committee updates
  • H-cafe
  • Food / accomodation
  • Iwata ( transpo and installation)
  • Stage
  • Positions/assigned post in the venue
  • Secretaries (final list and names)
  • Plaque/ Fr Abe
  • Housekeeping
bill payments
Bill payments
  • Balance for artist------ 200k
  • Van---------------------- 7k
  • Iwata-------------------- 20,500
  • Chairs------------------- 6k
  • Lights and sounds----- 70k
  • Venue-------------------- 22,500
  • SG------------------------ 2,400
  • Stage--------------------- ???
  • Shirts--------------------- ???
  • SEC----------------------- 15k
this is it1
This is it!
  • Schedule
  • 9am-12noon ----------------- visit venue for final check
  • set-up
  • 1pm-1:30pm------------------ rosary prayer
  • 1:30-3:00pm------------------ briefing/orientation of
  • post (secretaries)
  • 3:00-4:00pm------------------ heavy merienda/early
  • dinner
  • 4:00-5:30pm-----------------------proceed to BPC/prepare for
  • the concert/assigned post
this is it2
This is it
  • Schedule
  • 5:30-7:00pm----------------- gates open for audience
  • 7:00- 7:45pm---------------- HOM
  • 8:00- onwards --------------Jed Madela/front act
  • 10:00 pm ---------------------housekeeping
program proper
Program proper

@@@@@Sponsor announcements

Invocation

National Anthem

@@@@@Sponsor announcements

HOM

@@@@@Sponsor announcements

Jed/Gail Blanco

Awarding of Plaque by Fr. Abraham Pantig

@@@@@Sponsor announcements