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Season Kick-Off

Season Kick-Off. 2014. Kick-Off Agenda. Welcome Coach Introductions Swim Practice Swim Meet Schedule Board Members Introduction Fundraising Finance Report Volunteering Communication Bylaws Vote. 2014 Coaches. Head Coaches Assistant Coaches Swimmer Coaches Volunteer Coaches.

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Season Kick-Off

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  1. Season Kick-Off 2014

  2. Kick-Off Agenda • Welcome • Coach Introductions • Swim Practice • Swim Meet Schedule • Board Members Introduction • Fundraising • Finance Report • Volunteering • Communication • Bylaws Vote

  3. 2014 Coaches • Head Coaches • Assistant Coaches • Swimmer Coaches • Volunteer Coaches

  4. Coach Communications • Please do not speak to coaches during practice. You can speak to a Board member on deck if needed. • They are providing instruction and supervision to the children and it is unsafe to distract them. • Coaches will be available for a few minutes between each practice to answer questions while the other coaches get the next group ready to go. • Email Coach Travis or Danielle: coach@folsomseaotters.com • For any questions or concerns regarding coaching, Email Derrick Schloss: Coachcoord@folsomseaotters.com

  5. Practice SchedulePractice Schedule can be found on the FSO website

  6. Practices And Swim Meets • Arrive Early And Be Ready To Get In The Water At Your Scheduled Time • Bring: water bottle, goggles, towel, swim cap, and tennis shoes • Swimmers will not be allowed to swim without goggles, keep a backup • Swimmers with long hair must wear a swim cap, have extra caps • A practice cap with your name on it helps the coaches • Shoes are necessary once we begin dry land training • A parent or other responsible adult must remain in the facility for children 8 or younger. Siblings cannot be left unattended during practice • Parents of 9 and olders should arrive 10 minutes before the end of practice to allow enough time to park and walk in to pick up your child • Team suit & cap or black suit and red or black cap are REQUIRED for Swim Meets • Both available for order tonight

  7. Swim Meet Schedule * Swimmers must swim 3 meets to qualify to attend Champs. ** Broadstone meet is scheduled for Friday afternoon- currently 4 PM.

  8. 2014 Board Members • President Karen Reid • Vice President Irene Ruehl • League Representative Rick Boster • Treasurer Dawn Fallon • Coach Coordinator Derrick Schloss • Computer Ops Angela Gulley • Volunteer Coordinator *OPEN • Registrar Shawna Rosario • Correspondence Secretary Doreen Muscott • Recording Secretary RanjanaSinghal • Fundraising Chair Megan Mayoral • Activity Director *OPEN • Deck Operations Daniel Lira

  9. New Event! Family Fun and Laps Challenge – June 17 • Evening family/team event 6:30-8:30 pm. • Picnic dinner will be available for pre-purchase or bring your own. • Easy to get family and friends to sponsor with online system- more info in May. • Family picnic, Lap-a-thon, Raffles, Games, Activities, and more! • Swimmers who raise the most money (top 3) and those who swim the most laps (top per age group) will win prizes! • Invite your family and friends to cheer on and sponsor your swimmers!

  10. Fundraising Apparel • New Otter Shop this year. Order online and pick up at American Logowear on Riley Street. Orders must be placed by May 17 for pick up May 31. • All American Otter tee shirts and team swim caps are purchased through the team. Last day to order is May 17th (Time Trials) Sponsors • We are appreciative of assistance in securing cash and in kind sponsors (raffle prizes). Have something to donate or a suggestion for a sponsor? See Megan at fundraising booth. Intel Employees • Log your volunteer hours

  11. 2013 Income

  12. 2013 Expenses

  13. Volunteering Volunteering is Key to Folsom Sea Otter Success! • Folsom Sea Otter Swim Club is an organization run by our families as volunteers. • It takes 160 volunteer shifts to run a single swim meet. • It is the participation of ALL families that will make the swim season a success for ALL swimmers.

  14. Volunteering Volunteer Commitment for the 2014 season: • 1 shift at each swim meet your swimmer enters. • 1 shift at one non-meet event. • 1 shift each day your swimmer swims at Champs. • Tear down one home meet.

  15. Key Positions in Need of a Volunteer • Stroke and Turn Lead and judges • Ready Bench Lead • Clerk of the Course Lead • Meet Announcers • Team Photographers • Starters • *Volunteer Coordinator • *Activity Coordinator • **League Rep Shadow *Board position **Board support position See Irene Ruehl at Volunteer booth for more information

  16. Stroke and Turn Judges • Do you have previous swim experience? • Rec, high school or college swimmer? • Do you want to be in the best position to view races? • Do you want free refreshments at swim meets? • Do you want to choose your own schedule at meets? • Do you want a cool Official’s Hat? • If so, volunteer to be a Stroke and Turn Judge

  17. Team Communication • Website: www.folsomseaotters.com • Meet Signups, Meet Seeding and Results, Volunteer Signups, Ottergrams, Board Meeting Minutes, photos • E-mail: info@folsomseaotters.com • Primary method of communication • Checked Several Times Daily • Make sure to update your online account with email addresses for your family members/childcare providers who may need timely team information. • Weekly Newsletter: Ottergram • Begins in May • Sent via email and also posted to the website Board Meetings Second Thursday of the month at 7PM at Round Table on Riley Street. Open to all families and minutes are posted on the website.

  18. Bylaws Change • Proposed bylaw change 1: • The Board proposes to change Article VIII, Section 4 to add No additional nominees may be added to the slate once the 10 day notification period has occurred. • Rationale: It has previously been unclear whether nominees may be added to the slate after the 10 day notification period occurs. This change clarifies that a nominee MAY NOT be added to the ballot after the notification period closes. • Motion: “I move that the general membership accept the proposed change to Article VIII, Section 4 to close nominations once the 10 day notification has been made to the membership.”

  19. Bylaws Change • Proposed bylaw change 2: • The Board proposes to change Article VIII, Section 9 to add The Nominating committee will inform the membership that nominations have opened within one week of the June board meeting. All Board positions and their qualifications will be identified in the notice and the final date for applications will be stated. • Rationale: Our survey reflected that some members were unclear about when and how to apply for a board position. The Board believes that adding the language above will help to clarify the process. • Motion: “I move that the general membership accept the change to Article VIII, Section 9 to clarify the nominations process.”

  20. See You At the Pool on April 28th

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