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A PRESENTATION on VEHICLE TRACKING SYSTEM by AKS Software Limited - PowerPoint PPT Presentation

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A PRESENTATION on VEHICLE TRACKING SYSTEM by AKS Software Limited. AGENDA. Introduction of AKS Software Limited Vehicle Tracking System - Introduction - How it Works Advantages References Your Questions. Background. Started in 1985

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AKS Software Limited


Introduction of AKS Software Limited

Vehicle Tracking System

- Introduction

- How it Works



Your Questions


Started in 1985

“Munim-Ji” - India’s Best Product Award Winner Software in 1988, 89, 90, 91

In Business since 1985

Pioneered Sugarcane Management System

First to Integrate Electronic Weighbridges

Pioneered operator-less Smart Weighing System

The AKS group Today

Amity Software Inc.

(California, USA)

AMITY Software Inc.

(Kisumu, Kenya)

AKS Software Limited

Amity Info Systems Limited

The AKS Companies

AKS Software Limited, India

Software and Solutions for Sugar Industry, Cement Industry and Other Indian Industries

Amity Info Systems Limited, India

Smart Card based Projects

AMITY Software Inc., Kenya

For East African business, Tea Grower Management System

Amity Software Inc., USA

Software Consulting, Medical Billing BPO, and various Software Projects

Vehicle Tracking & Monitoring

Every vehicle to be tracked and monitored is fitted with GPS Vehicle Tracking Device with GPRS connection.

  • Real Time Tracking

  • Built-in Battery

  • Provision for –

    • Alert for Over Speeding

    • Alert for Low Battery

    • Alert for External Power cut-off

    • Alert for Geo Fence Violation

    • SOS/Panic Button

Vehicle Tracking System


  • Log-in to Web interface from Computer, Laptop, Smart Phone, etc

  • All vehicles displayed on map with status indication

  • Provision to select a group and monitor

  • On selecting a vehicle, details will be available –



    Average speed

    Unauthorized halt

    Movement beyond Geo fence

    Fuel Status

Vehicle Tracking System

Anti Fuel Siphoning Mechanism (Optional)

System compares fuel level before and after vehicle has been stopped. In case it finds drop in fuel level, it will record incidence and alert supervisor immediately.


  • Supervisor monitors and has full control

  • Historical data –

    Mileage clocked

    Hours driven

    Hours halt

  • Supervisor can shut-off engine remotely, if required

Vehicle Tracking System

Supervisor views vehicles


GIS Web Server




GSM Network

GIS/Vehicle Data

Remote Location Vehicle

Data Center

Integrated Solution










Salient features

  • Real time tracking

  • Alert to Supervisor on violation by any vehicle

  • Trip Replay

  • Fuel Reconciliation (Optional)

  • Ability to track & monitor any vehicle/field equipment

  • Data to take decisions

Process & Cost

Real time reporting of transactions

Drastic reduction in paper work

Secure and accurate electronic transactions

Least manual intervention

Reduction in direct cost

Easy to Monitor and Control

Easy to operate


Process driven system with provision for Management to monitor, improve and control entire operation, leading to higher efficiency and productivity.

Case Study – GPS Vehicle Tracking & Monitoring

Waste Collection System - Delhi Municipal Corporation

Expanse of Project



Software Inc.

Case Study – GPS Vehicle Tracking & Monitoring

Waste Collection System - Delhi Municipal Corporation




Compliance Statement

Software Inc.

  • Fuel Management – Dispensing, Consumption Analysis and Reporting, Monitoring of all Vehicle, motor cycles and plant machinery

  • User-specific reports on individual units’ fuel consumptions and performance against benchmarks

    Yes. Proposed system monitors fuel consumptions by individual vehicles and equipments, and consolidates for individual units’. It will provide consumption pattern along with comparison with benchmarks.

  • Monitoring and management of fuel consumed by MSC units that do not draw fuel at MSC

    Partially if we stick to existing arrangement of drawing fuel. It would be possible to track and monitor such vehicle on map using web interface, monitor refuelling events as well as any fuel siphoning, if attempted. However, it would not be possible to get fuel drawing transaction detail on real time.

     On the other hand Yes, if Amity is allowed to provide its system to designated fuel stations and issue fuel card, it would be possible to get transaction details on real time.




Compliance Statement

Software Inc.

  • Tracking consumption and performance of motorcycles

    Yes. Proposed system will track fuel consumption and performance of individual motorcycle in terms of absolute figures as well as mileage per litre, comparison with bench mark figures, mileage clocked vs average mileage, etc.

  • Tracking consumption of stationary units e.g. generators

    Yes. Proposed system will track consumption over period of time and provide comparison for further analysis.

  • Issue MSC Sales Staff fuel cards to be used when drawing fuel out of station and provide a means of transmitting this information to MSC real-time

    Yes. Amity shall provide.

  • Monitor consumption of off-site equipment e.g. road maintenance machinery.

    Yes. Proposed system will monitor fuel consumption assuming that such equipments are refuelled through Mobile Fuel Bowser.




Compliance Statement

Software Inc.

  • Monitor mobile bowser fuel disbursement.

    Yes. Proposed system will monitor mobile bowser fuel disbursement. It will also monitor movement on map as well as fuel level on real time.

  • Management of manual authorization

    Yes. Proposed system will automate manual authorization by Automated Voucher System.

  • Automatic/electronic tank level guaging sensors to provide real-time fuel stocks in storage tanks and movement to pumps.

  • Real-time, accurate measurement of fuel quantities in storage tanks.

    Yes. Proposed system will provide real-time, accurate measurement of fuel quantities whenever required

  • Accurate measurement of fuel as it is received/flows into the storage tank during delivery from supplier.

    Yes. Proposed system will provide quantity received. Measure fuel in real-time in the tank..




Compliance Statement

Software Inc.

  • Reports on fuel opening balances, receipts, issues and closing balances on daily basis.

    Yes. Proposed system will provide report on daily basis.

  • Fuel and Vehicle Control Management

  • Elimination/prevention of fuel fraud, pilferage and siphoning

    Yes. Proposed system endeavors to eliminate/prevent fuel fraud, pilferage and siphoning across the broad at every level of operation. However, Amity would like to discuss with Mumias to understand if any possible method to do fraud, pilferage or siphoning has got overlooked. Amity will make possible changes to achieve inclusion of such an event.

  • Instantaneous/real-time alerts for fuel siphoning

    Yes. Proposed System have incorporated necessary devices and sensors to achieve above. Every Mumias vehicle will be fitted with GPS based Vehicle tracking device as well as fuel sensor connected to tracking device to monitor fuel level in the tank. An abnormal drop in the level will trigger real-time alert.




Compliance Statement

Software Inc.

  • Instantaneous/real-time alerts for inefficient fuel consumption caused by aggressive driving.

    Yes. Proposed System triggers alert on over speeding.

  • Instantaneous /real-time alerts for unauthorized unit/equipment stops

    Yes. Proposed system triggers alert on unauthorized stops.

  • Instantaneous/real-time alerts for power source tamper

    Yes, Proposed System triggers alerts on the events of Low-Battery as well as when external power to Vehicle tracking device is cut-off.

  • Identification when drawing fuel

  • Fuelling of bona fide MSC fleet only

    Yes. Proposed system will ensure fuelling to only bona fide vehicles authorized by concerned department and through SAP system.




Compliance Statement

Software Inc.

  • Employee identification card/Smartcards for driver identification when drawing fuel.

    Yes. Proposed system uses existing Employee identification card based on Proximity card for identification at the time of drawing fuel from Mumias Fuel station. Similarly User Card and Field Equipment User cards will be used for identification of non-Mumias user and Field equipment user respectively.


  • Business and Systems Support

  • User training and documentation

    Yes, In consultation with Mumias.

    Train the Trainer and first level Maintenance – At OPW, USA

    On-site user training – Class room & hands-on by Amity Software

  • Equipment/hardware technical specifications

    Yes.After conducting system study and sizing of equipment based on Mumias requirement, Amity shall provide technical specification.




Compliance Statement

Software Inc.

  • Equipment/hardware guarantee/warranty

    Yes, Amity will provide guarantee/warranty on equipment/hardware provided by us in line with industry standard.

  • Maintenance Contract and Service Level Agreements (SLA)

    Yes, Amity will sign AMC and SLA.

  • Tracking of all vehicles, motor cycles and plant machinery

  • Tracking of units that operate in the field.

    Yes, Proposed system will track units operating in the field. It would be possible to track units on the map and observe movement using web interface.

  • Tracking of MSC sugar transport units

    Yes. Proposed system will track.

  • Control of fuel consumption by instituting geographical boundaries.

    Yes. Proposed System creates Geo Fence to restricts vehicle movement and triggers alert if vehicle breaches Geo fence.




Compliance Statement

Software Inc.

  • Interface Fuel and Fleet Control system with SAP for fuel cost recoveries

  • Interface with SAP to ensure all fuel expenses are covered and directly allocated to respective cost centers.

    Yes. Proposed system will to interfaced with SAP.

  • Fully automate the fuel vouchers process.

    Yes. Proposed system will automate voucher process fully, for all instances of fuel drawing from Mumias Fuel station.

  • Capturing fueling history at the fueling station and reconcile as required by finance and fleet sections.

    Yes. Proposed System captures fuelling transaction details at fuelling station which includes User id, vehicle id, nozzle id, odometer reading, fuel type, fuel quantity, amount, date and time, and reconcile as required.




Compliance Statement

Software Inc.

  • Implementation

  • List the sites you have implemented similar solution

    Yes. Provided

  • What was the Solution implemented

    Yes. Provided

  • What was the scope of the Implementation

    Yes. Provided, more details may be further provided if required

  • Name the Client Reference

    Yes, Partial list of clients provided




Expectations from MSC

Software Inc.

  • Timely approval

  • Hardware - Computer, server, printers, etc with suitable power supply.

  • Working Space - to our personnel to perform their job.

  • Boarding & Lodging at Factory premises - to avoid wastage of time and to speed up completion of project.

  • Support in Installation of Hardware – Support to clear site for installation of different hardware particularly at Fuel Station

  • Power supply and communication connection/facilities

  • GPRS Data Card - for GPS Vehicle Tracking devices and Mobile Computers

  • Training - to designate suitable manpower to be trained, to operate and manage project after implementation. Amity provides both class room and field training.

  • Project Team - a project team to participate and provide approval.



Thank you

Question ?