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How to keep a tenant’s personal information safe

This presentation focuses on the importance of keeping a tenant's personal information safe in today's ever changing economy. With the advances in technology it is more important than ever to focus on protecting your tenant's personal information.

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How to keep a tenant’s personal information safe

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Presentation Transcript

  1. How to Keep a Tenant’s Personal Information Safe

  2. Use an Online Screening Service They can provide basic or comprehensive reports to ensure that a tenant can pay rent Keeps their personal information safe and secure without the hassle of paper applications

  3. Tenant Responsibility The tenant inputs their personal information and submits it for checking Tenant doesn’t have to write it all down and worry about the paper application being seen or lost

  4. Communication with Tenants When communication via mail or electronically, include as little sensitive information as possible Put outgoing mail directly into secure collection boxes

  5. Social Security Numbers Do not list SSN unless it is absolutely essential Keep documents with SSN secure and out of sight

  6. Employees Make wise hiring decisions to prevent employee theft or leaks Limit the number of employees who have access to tenants’ personal information

  7. Computer Protection Keep electronic devices safe by password protecting all files Use up-to-date virus protection software

  8. Releasing Information Personal information should be released only to those authorized by the individual Never release information via phone, mail, or electronically unless receiver’s identity has been confirmed

  9. Proper Disposal Identity thieves target trash Shred any paperwork that contains personal information when discarding

  10. For More Information Visit www.houserie.com Simplify your tenant screening process. Fast and Easy. Call us at: 1-800-765-6994

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