The Illinois Connecting to Collections Project

1. The Illinois Connecting to Collections Project A Statewide Collections Preservation Plan and Network for Illinois Bonnie W. Styles Director, Illinois State Museum Illinois Library Association Chicago, Illinois September 28, 2010

2. 13 Institutional Partners Museums: Illinois State Museum Spurlock Museum, University of Illinois at Urbana-Champaign Lakeview Museum Abraham Lincoln Presidential Library and Museum Libraries: University Library, University of Illinois at Urbana-Champaign Illinois State Library University of Chicago Library Morris Library, Southern Illinois University at Carbondale Chicago Public Library Macomb Public Library Archives: Illinois State Archives Service Providers: Illinois Heritage Association Campbell Center for Historic Preservation

3. Project Funding IMLSConnecting to Collections PlanningGrant

4. Project Survey: N=291 Institution Type Archives 5% *Library 53% *Museum 25% Historical Society 6% 44% museums Historic House/Site 13% Other

5. Governance 33% *Nonprofit Private College 11% State University 10% For Profit Federal 13% State *Local/Municipal 24% Tribal Other

6. Annual Operating Budget < $10 K 6% 17% $10-50 K $50-100 K $100-200 K 17% $200-500 K $500 K-1 M $1 – 5 M $5-10 M ≥ $10 M 6%

7. General Conditions Survey Yes 22% Yes-Partial Yes-Outdated 14% Yes-Partial, Outdated 12% *No 39% 4% ?

8. Adequate Temperature Control Yes 27% *Some 34% *No 30% ? 4% Not App.

9. Adequate Humidity Control Yes 17% *Some 30% *No 42% ? 5% Not App.

10. Adequate Light Control Yes 19% *Some 35% *No 34% ? 6% Not App.

11. Adequate Security Systems Yes 50% *Some 30% *No 20% ?

12. Record Storage Offsite Yes 26% *Some 37% *No 28% No Copies ? 7% No Records

13. Emergency/Disaster Plan Yes 36% Yes-Outdated 12% Underway 11% *No 37% ? 4%

14. Emergency/Disaster Training Yes 35% *No 28% ? *No Disaster Plan 30%

15. Dedicated Emergency Supplies Yes 19% Yes-Insufficient 21% Planned 11% *No 43% ? 7%

16. Long-range Conservation Plan Yes Yes-Outdated Under Develop. Other Plan 59% *No ?

17. High Risk Collections Orange is High Risk % institutions Yes No N.A. Books/Serials 54% Documents 48% Photographs 52% Moving Images 34% Recorded Sound 34% Digital 36% 41% Art History/Ethnography 46% Archaeology 7% 7% Natural Science 3% Living Coll.

18. Causes of Damage % Institutions with Some (blue) or Significant Damage (purple) No Some Sig ? *Handling 60% *Water 52% LightLight 62% *Light *Pollutants 50% Fire 5% 66% *Improper Storage Pests 28% Vandalism 24% *Physical/Chemical 79% 48% *Tech Obsolescence 51% *Poor Restoration

19. Presence of Digital Content 73% *Yes No 24% ? Not App.

20. Mission to Conserve Digital Content Yes *No 48% ? Not App.

21. Staffing for Preservation Conservation duties assigned as needed 43% No staff member has conservation duties 30% Volunteers conduct conservation 19% Paid conservation staff 16% Conservation through external provider 15%

22. Funds Allocated for Conservation 28% Yes 66% *No ? 6%

23. Applied for Grant in Last 3 Years 32% Yes 62% *No 6% ?

24. Top Reasons for Not Applying for Grants Lack of staff time or expertise 56% Unaware of funding sources 43% Additional planning needed 36%

25. Assistance Ranked as Useful to Very Useful Emergency training 79% Preparing conservation plan 78% Obtaining needs assessment 72% Collections care workshops 69% Preparing disaster plan 66% Online collections care information 57% Digital preservation 54% AV preservation 50%

26. Preferred Training Formats One-day in-person workshops 76%* Site visits 63%* Educational Web sites 50%* Webinars 32% Multi-day in-person workshops 27% Paper bulletins/pamphlets 20% Online asynchronous workshops 19% Online synchronous workshops 16% Paper newsletters 13% Blogs 12% Wikis 9%

27. 2009 Regional Meetings August 25 Assessing Environmental Conditions and Collections Care East Peoria September 25 Disaster Planning and Response Carbondale October 26 Public and Professional Awareness and Training Champaign November 5 Future Preservation Needs Chicago